Agenda and minutes
PDF 118 KBVenue: Ground Floor Meeting Room GO2A, 160 Tooley Street, London SE1 2QH
Contact: Paula Thornton Phone: 020 7525 4395 Email: paula.thornton@southwark.gov.uk
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Apologies
To receive any apologies for absence. Minutes: Apologies for absence were received from Councillor Maisie Anderson who was on maternity leave. |
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Notification of any items of Business which the Chair Deems Urgent
In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting. Minutes: The chair gave notice of the following late items:
· Item 7: Deputation requests
Reasons for urgency and lateness will be specified in the relevant minute.
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Notice of Intention to conduct business in a closed meeting, and any representations received
To note the items specified which will be considered in a closed meeting. Supporting documents: Minutes: No representations were received in respect of the items listed as closed business for the meeting.
The Leader indicated that he would be varying the order of business on the agenda; items 12: Response to Central London Area Based Review of Skills and 13: Passmore Centre Investment Plan would be considered directly after item 8: Cultural Strategy Refresh ‘Creative Southwark 2017 to 2022’. |
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Disclosure of Interests and Dispensations
Members to declare any interests and dispensations in respect of any item of business to be considered at this meeting. Minutes: Councillor Johnson Situ declared a non-pecuniary interest in item 12: Response to Central London Area Based Review of Skills as he was a governor of Lewisham and Southwark College, and indicated that he would not take part in the discussion or decision on the item. |
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Public Question Time (15 Minutes)
To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules. The deadline for the receipt of public questions is midnight Wednesday 15 March 2017. Minutes: Public Question from Mr Adam McGibbon
As a Southwark resident, I welcome the ground-breaking commitment from Southwark Council to divest the council’s funds from fossil fuels. I know that I and many others are grateful. Will the council tell us when it intends to bring forward a timetable to make this happen?
Response from Cabinet Member for Finance, Modernisation and Performance
Southwark presented a draft Investment Strategy Statement (ISS) for the Pension Fund to the Pensions Advisory Panel, of which I am the chair, on 7 March 2017. The ISS set out our firm commitment, to which you refer, regarding the approach to Fund investments in fossil fuels. Following this Pensions Advisory Panel meeting and positive discussions between Southwark and Client Earth; a final version of the ISS has been published on our website.
This is available at: http://www.2.southwark.gov.uk/info/200175/pensions/1503/pension_fund
A key paragraph on our approach to responsible investment from the ISS is shown below.
“The Fund recognises the growing financial risks associated with investment in traditional energy sources and is fully committed to the continued reduction in exposure to fossil fuel. The Fund commits to transferring over time any current investments in these traditional energy sources in a way that is both structured and affordable and also meets the Fund’s fiduciary duties.”
The Fund, in conjunction with our investment advisors, is in the early stages of a thorough review of the current investment management strategy; the initial results of this review will be taken to the Pensions Advisory Panel in June 2017. This report will set out a timetable for reducing the carbon exposure of the fund. The investment review is being undertaken on the basis that changes to the strategy must meet our environmental social and governance policy, outlined in the ISS, and the commitment to ultimately eliminate investment in fossil fuels.
The transition away from fossil fuel investments must be realised through a structured and evidenced based strategy that also complies with the clear fiduciary duties of the Fund. There is a wide variety of differing investment options available to meet our commitment and we must consider all such possibilities. In doing so we must also ensure that the overall investment management strategy of the Fund is best placed to meet the key objectives and risks associated in the management of a defined benefit pension fund with investment assets and pension liabilities of c£1.5bn. As with any investment decision, Southwark will produce a full and proper business case to determine the most appropriate course of action that ensures value for money for our members and residents.
We also recognise the important of being open and transparent with our stakeholders as to our progress made and will ensure that information taken to the Pensions Advisory Panel for our ongoing investment review will be made available on our website:
http://www.2.southwark.gov.uk/info/200175/pensions/1503/pension_fund
As a part of this review process we have already met with our two existing passive equity fund managers to outline our new ISS, to hear about their existing investment ... view the full minutes text for item 5. |
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Minutes
To approve as a correct record the minutes of the open section of the meeting held on 7 February 2017. Supporting documents: Minutes: RESOLVED:
That the minutes of the meeting held on 7 February 2017 be approved as a correct record and signed by the chair. |
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Deputation Requests
To consider any deputation requests. The deadline for the receipt of deputation requests is midnight Wednesday 15 March 2017. Supporting documents: Minutes: The late deputation request had not been circulated five clear days in advance of the meeting. The chair agreed to accept as urgent because the request was received in line with the constitutional deadline for the receipt of deputation requests.
RESOLVED:
That the deputation request be received.
The deputation’s spokesperson for Southwark City Tennis Club, Mr Milton Gayle, addressed the cabinet regarding concerns about the re-procurement of tennis provision in Burgess Park, and the need for affordable and accessible tennis facilities to continue to be provided in the park.
Cabinet thanked the deputation for their submission. Councillor Wingfield suggested that Mr Gayle be invited to a meeting about the re-procurement which would be taking place the following week.
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Cultural Strategy Refresh 'Creative Southwark 2017 to 2022'
To agree the proposed Cultural Strategy ‘Creative Southwark 2017 to 2022.’ Supporting documents: Minutes: Councillor Johnson Situ indicated that this was a joint report with Councillor Octavia Lamb, deputy cabinet member for cultural strategy, who was also present at the meeting.
RESOLVED:
That the proposed Cultural Strategy ‘Creative Southwark 2017 to 2022’ be agreed. |
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Approval to go out to Public Consultation for the Introduction of Public Space Protection Orders (PSPOs) to Tackle Dog Related Anti-Social Behaviour (ASB)
To approve the recommendation to begin consultation on the introduction of Public Space Protection Orders to tackle dog related anti-social behaviour. Supporting documents: Minutes: RESOLVED:
1. That the recommendation to begin public consultation with the intention to gain public view on the introduction of PSPOs to tackle dog related Anti-social behaviour, as prescribed under The Anti-Social Behaviour (ASB) Crime and Policing Act 2014 be approved.
2. That it be noted that the consultation will be for a period of six weeks, and
a) will seek public view on the following proposed PSPO provisions:
b) ask the public for their view on further options for extending controls. |
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Customer Access Strategy Refresh
To note and endorse the refreshed customer access strategy. Supporting documents: Minutes: RESOLVED:
1. That the refreshed customer access strategy contained within Appendix 1 of the report be noted and endorsed.
2. That the equality and health analysis at Appendix 2 of the report be noted.
3. That it be noted that the progress and delivery of the refreshed customer access strategy will be reported through an action plan based on the commitments set out in the strategy and at regular annual reporting on the council plan itself.
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Gateway 1- Procurement Strategy Approval: Door Entry and Warden Call Contract
To approve the procurement strategy for a door entry and warden call contract. Supporting documents: Minutes: RESOLVED:
That the procurement strategy outlined in the report for a door entry and warden call contract at an estimated annual cost of £1,210,000 for a period of four years from 1 June 2018 with the option of one or more extensions for a maximum of two years, making a total estimated contract value of £7,260,000 be approved.
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Response to Central London Area Based Review of Skills 2016
To note the recommendations of the Central London Area Based Review of Skills report and agree proposed actions. Supporting documents: Minutes: Councillor Johnson Situ withdrew for the discussion and decision making on this matter.
RESOLVED:
1. That the recommendations of the Central London Area Based Review of Skills report (Appendix 2 of the report) be noted.
2. That it be noted that the council does not support a merger of Lewisham and Southwark College with the Newcastle College Group, as in the council’s view the best interests of Southwark’s learners are served by a local solution involving a merger with another London provider.
3. That it be noted that the council will expect the outcomes of college mergers proposed locally to deliver a secure and improved quality offer for Southwark learners especially those with additional needs and support. This will include addressing basic skills provision in literacy and numeracy, working with schools and ensure quality pathways into higher level technical learning and employment, meeting local employer and stakeholder priorities and safeguarding local physical assets and real property.
4. That the proposals for implementation of the area review through sub-regional skills and employment boards and the proposal to devolve the 19+ Adult Education Budget (circa £400m per annum) to London with the associated funding streams and powers devolved to the GLA from 2019-2020, be noted.
5. That the council use the opportunity of the devolution of the adult education budget to influence local and regional skills provision, in a way that best serves the needs of Southwark learners and local employers.
6. That agreement be given to the development of a local skills strategy, working alongside further and higher education providers, the council’s Business Forum as well as schools to support the delivery of a high quality FE and skills offer in the borough.
7. That cabinet receive a report back on progress in summer 2017. |
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Passmore Centre Investment Plan
To note the final proposals for the Passmore Centre detailed in the London South Bank University Business Plan and the outcomes. Supporting documents: Minutes: An equality impact assessment was circulated for this item contained in supplemental agenda no.1.
RESOLVED:
1. That the final proposals for the Passmore Centre detailed in the London South Bank University Business Plan (Appendix 1) and the outcomes contained therein be noted.
2. That authority for future decisions concerning the implementation of the Passmore Centre be delegated to the strategic director for children’s and adults’ services in consultation with the strategic director of finance and governance.
3. That it be noted that the investment in the Passmore Centre forms a key part of an overall longer term skills strategy aligned to the Council Plan and focused on outcomes that the council would wish to achieve as a result. |
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Gateway 1 - Procurement Strategy Approval Proposed expansion of Rotherhithe Primary School
To approve strategies for procurement at Rotherhithe primary school. Supporting documents: Minutes: RESOLVED:
1. That professional services and the design team contract for Rotherhithe Primary School at an estimated value of £2,200,000 for a period of 52 months be approved.
2. That the main works contractor for the construction of Rotherhithe Primary School at an estimated value of £18,000,000 including contingency for a period of 22 months be approved.
3. That gateway 2 decisions for this project be delegated to the strategic director of children’s and adults’ services. |
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Gateway 2 - Contract Award Approval - The Charter School East Dulwich (TCSED) - Phase 1 works contract
To approve the award of the design and build contract for the phase 1 works at the Charter School, East Dulwich. Supporting documents: Minutes: RESOLVED:
1. That the award of the design and build contract for the Phase 1 works on Parcels 1 and 2 for The Charter School East Dulwich to Kier Construction Ltd for a contract period of approximately 72 calendar weeks commencing on 18 April 2017 and completing on 3 September 2018 be approved.
2. That a total expenditure of £25,325,000 for the works and associated costs with the phase 1 development be approved.
3. That the award be subject to the council’s cost consultant’s final report being submitted confirming that this represents value for money and is approved by the strategic director of children’s and adults’ services prior to contract award. |
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Gateway 1 - Procurement Strategy Approval Southwark Regeneration in Partnership Programme Procurement Approval - Lot A
To approve the procurement strategy to undertake an EU procurement to identify development partners for mixed tenure housing including commercial units and schools for Lot A of the Southwark Regeneration in Partnership Programme. Supporting documents: Minutes: RESOLVED:
1. That the procurement strategy outlined in the report to undertake an EU procurement to identify development partners for mixed tenure housing including commercial units and schools for Lot A of the Southwark Regeneration in Partnership Programme at an estimated total Gross Development Value to those development partners of £278,300,000 for a period of up to five years be approved.
2. That the composition and indicative housing tenure mix as outlined in paragraph 26 of the report in the revised Lot A of the Southwark Regeneration in Partnership Programme be approved.
3. That the packaging of nine sites into six distinct sub lots as outlined in paragraph 37 of the report be approved.
4. That the delegation of the award decision in the Gateway 2 reports for lots A1 – A4 inclusive as detailed in paragraph 37 of the report to the chief executive in consultation with the cabinet member for regeneration and homes for the reasons noted in paragraph 45 of the report be approved.
5. That it be noted that the Gateway 2 reports for the more complex lots, A5 and A6, will be presented to cabinet, and that every necessary Education Consent including section 77 will be obtained prior to entering into any contract. |
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Southwark Regeneration in Partnership Programme Lot B Sites Appropriation
To confirm the areas of council-owned land that are no longer required for the purposes for which they are currently held and to approve the appropriation of the land to planning purposes to facilitate the carrying out of the development proposals for the area. Supporting documents: Minutes: RESOLVED:
1. That it be confirmed that the area of council-owned land edged black on the plan at Appendix 1 of the report, Car Park Site Copeland Road SE15, and listed in the report is no longer required for the purposes for which it is currently held and the appropriation of the land to planning purposes to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972 be approved.
2. That it be confirmed that the area of council-owned land edged black on the plan at Appendix 2 of the report, Peckham Library Square SE15, and listed in the report is no longer required for the purposes for which it is currently held and the appropriation of the land to planning purposes to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972, subject, in the case of two sites, to compliance by officers with the advertisement requirements of section 122(2A) of the Local Government Act 1972 be approved.
3. That it be confirmed that the area of council-owned land edged black on the plan at Appendix 3 of the report, Petrol Station, 233-247 Old Kent Rd SE1, and listed in the report is no longer required for the purposes for which it is currently held and the appropriation of the land to planning purposes to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972, be approved.
4. That it be confirmed that the area of council-owned land edged black on the plan at Appendix 4 of the report, Flaxyard Site Sumner Road SE15, and listed in the report is no longer required for the purposes for which it is currently held and the appropriation of the land to planning purposes to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972, subject, in the case of two sites, to compliance by officers with the advertisement requirements of section 122(2A) of the Local Government Act 1972, be approved.
5. That it be confirmed that the area of council-owned land edged black on the plan at Appendix 5 of the report, 21/23 Parkhouse Street SE5, and listed in the report is no longer required for the purposes for which it is currently held and the appropriation of the land to planning purposes to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972, be approved. ... view the full minutes text for item 17. |
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57 Elliotts Row, SE11, 9 Faunce Street, SE17, 24 Woodwarde Road SE22 - Disposal of Freehold interests
To authorise the disposal of the council’s freehold interest in 57 Elliotts Row, SE11, 9 Faunce Street SE17 and 24 Woodward Road, SE22. Supporting documents: Minutes: RESOLVED:
1. That the head of property be authorised to dispose of the council’s freehold interest in 57 Elliotts Row SE11, 9 Faunce Street SE17, 24 Woodwarde Road SE22 (the “Properties”), for a sum that equates to the market value of the individual properties.
2. That the earmarking of the capital receipts for the purposes of funding the housing investment programme be authorised. |
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Agreement of the Heads of Terms for the grant of a long leasehold interest in refurbished space to be provided at Maydew House and surrender of premises at Abbeyfield Road, SE16
To approve the grant of a 125 year lease of refurbished space to accommodate the Bede Centre at Maydew House, SE16. Supporting documents: Minutes: RESOLVED:
1. That the grant of a 125-year lease of refurbished space to accommodate the Bede Centre at Maydew House SE16 be approved.
2. That Bede surrender their existing lease on the premises in Abbeyfield Road.
3. That authority be delegated to the head of property to conclude the detailed terms of the grant of the 125-year lease.
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Commercial Property Portfolio: Addition of Income Generating Assets
To approve the acquisition of freehold interests in three commercial properties and related costs. Supporting documents: Minutes: RESOLVED:
1. That the circumstances leading to the proposed acquisition of the freehold interests in three commercial properties and actions and investment due diligence undertaken by officers and their advisors be noted.
2. That the acquisition of the freehold interests in the three properties, and all related costs be approved.
3. That authority be delegated to the chief executive, advised by and in consultation with the strategic director of finance and governance and head of property, to:
a) complete the purchase of the freehold interests in the assets;
b) agree detailed transactional terms pursuant to the Heads of Terms; and
c) agree the financing structure to be adopted to fund the acquisition of the assets.
In accordance with the provisions of section 18 of the access to information procedure rules (decisions for urgent implementation), the chair of overview and scrutiny committee has agreed that this item may be treated as a matter of urgency and is therefore not subject to call-in. |
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Authorisation of Debt Write-off over £50,000 for Chief Executives Department, Commercial Rent
To approve the write off of one commercial rent debt totalling £69,316.79. Supporting documents: Minutes: RESOLVED:
1. That the write off of £69,316.79 for one debt be approved.
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Exclusion of the Press and Public RESOLVED:
That the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in category 3 of paragraph 10.4 of the access to information procedure rules of the Southwark Constitution.
The following is a summary of the decisions taken in the closed part of the meeting. |
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Gateway 2: Contract Award Approval - Charter School East Dulwich (TCSED) - Phase 1 Minutes: The cabinet considered the closed information relating to this item. Please see item 15 for decision.
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Gateway 1: Procurement Strategy Approval- Southwark Regeneration in Partnership Programme Procurement Approval - Lot A Minutes: The cabinet considered the closed information relating to this item. Please see item 16 for decision.
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Agreement of the Heads of Terms for the grant of a long leasehold interest in refurbished space to be provided at Maydew House and surrender of premises at Abbeyfield Road, SE16 Minutes: The cabinet considered the closed information relating to this item. Please see item 19 for decision.
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Commercial Property Portfolio: Addition of Income Generating Assets
Supporting documents: Minutes: The cabinet considered the closed information relating to this item. Please see item 20 for decision. |
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Authorisation of Debt Write-off over £50,000 for Chief Executives Department, Commercial Rent Minutes: The cabinet considered the closed information relating to this item. Please see item 21 for decision.
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