Decisions

To approve the allocation of £100,000 grant funding for a Health Promotion and Campaign pilot project

The Cabinet Member for Health and Wellbeing;

1.  Approves the allocation of £100,000 grant funding for a Health Promotion and Campaign pilot project for the period of 11 months from May 2023 to March 2024.

2.  Approves the proposal of how the grant funding will be used, which is detailed in paragraphs 14 and 30 of the report.

3.  Note the accompanying slides (Appendix 1) give a detailed breakdown of locations and dates for the events, which will align with national public health and health promotion events.

To approve the grants for Southwark Pioneers Fund

1.  The the award of £17,500 for Southwark Pioneers Fund (SPF) Launchpad grants (Round 1) to the organisations and for the amounts listed in the Appendix to this report, be approved.

2.  The the award of £32,500 for SPF Grow Your Enterprise grants (Round 1) to the organisations and for the amounts listed in the Appendix to this report, be approved.

Adjustments required to align current leisure centre fees and charges schedule (Everyone Active) with insourced service (June 2023)

1.  That Cabinet Member for Leisure, Parks, Streets and Clean Air:

a)  Approves changes to the fees and charges for leisure services from 21 June 2023 as further detailed in paragraphs 9 to 27;

b)  Notes that with the exception of those changes in the fees and charges which are to correct pricing/membership anomalies identified as part of the mobilisation activity for transfer of the leisure service to the council, the changes proposed are to ensure that users of the service continue to benefit from the existing pricing arrangements;

c)  Delegates to the Strategic Director of Environment, Neighbourhoods and Growth approval to agree special offers and discounted programmes/products to be offered to service users post transfer of the leisure service and notes that amendments are to be made to the Scheme of management for the Environment, Neighbourhoods and Growth department as further detailed in paragraph 29 to exercise this approval;

d)  Approves the delegation of further changes to the fees and charges for leisure services in respect of any other pricing/membership anomalies that are identified during the mobilisation activity and for the period of up to 6 months from 21 June 2023 to the Strategic Director of Environment, Neighbourhoods and Growth.

Variation to works contract with Hills Partnership Ltd for FDS A

That the Cabinet Member for Council Homes and Homelessness;

1.  Approves of £2,256,989 to allow the final account for First Development Site (FDS) A with Hill Partnership Limited to be agreed and payments to be made as set out in paragraphs 42-45.

2.  Notes that this paper brings in line all previous approvals for FDS A between 2020 and 2023.

3.  Notes that an increased total scheme cost of £95,476,285 was approved in the cabinet paper of January 2023.

4.  Notes the total scheme cost of £ 97,732,474, now that the estimated final account has been negotiated and agreed.

5.  Notes that approval for incremental increases has taken place during the course of the project.

6.  Notes the revised anticipated contract completion date of July 2023.

Approval of the appointment of the Southwark Works Framework providers and initial call off contracts

That the Chief Executive;

1.  Approves the establishment of the Southwark Works Framework Agreement, for a period of four years commencing 1 July 2023 with an estimated total contract value of £5,814,809, and agrees to the appointment to the framework of the providers specified in Table 1, paragraph 12 of this report.

2.  Approves the individual Call-off Contracts from the Southwark Works Framework and their values as set out in Table 2 (paragraph 13) for an initial period of two years from 1 July 2023, with the option to extend for a further two years the total value of all the Call-off Contracts for the initial two year period (1 July 2023 to 30 June 2025) is £2,907,404.

3.  Notes that no providers have been recommended a contract for lot 1a and that alternative plans are being developed for this target client group (young people with learning difficulties or disabilities), as set out in paragraph 15 of this report and approval for these plans will be sought via further Gateway reports in line with council Contract Standing Orders (CSOs).

Approval of cost increase to main works

1.  That a variation to the works contract for the New Homes Delivery programme for Tissington Court with Guildmore Limited in the sum of £767,841.32 be approved, making a revised total contract value of £14,227,628.01.

2.  That it be noted that other additional works costs of £239,281.74 for the district heating, £7,313.51 for the gas enclosure and the increased associated on costs of £156,851.18 have been approved outside of this Gateway (GW) 3 approval, which following approval of recommendation 1 above will increase the total scheme costs to £17,193,403.00 representing an increase of 7.3% from the total scheme costs noted in the GW 3 approval of £16,022,115.00 on 19 January 2023.

To authorise the write-off of unrecoverable client contributions debt between £5k and £50k (Quarter 4 2022/23).

That the write-off of £245,620.78 of debt as set out in Appendix 1 of the report be authorised.

The allocation of £100,000 to Alexandra Rose Charity via a one-off grant fund which will part-fund the delivery of the Rose Voucher scheme in Southwark for 12 months from May 2023 be approved.

Cost variation to works contract

That the recommendations set out in the report, which includes, representations received during the statutory consultation period be approved.

To approve the local lettings scheme

The Lead Member for Council Homes and Homelessness;

1.  Approves the local lettings scheme for 5 new homes at Clotelle Court, Fenham Road where 50% of the properties will be allocated to existing tenants within the local area.

2.  Notes the further criteria applied to residents of the local lettings scheme:

i.  The local area is defined as tenants within the immediate area where the development is located on Fenham Road.

ii.  Rent arrears of less than four weeks or £50 if claiming housing benefit at point of application and point of offer.

iii.  Households can only move upon successful completion of pre-tenancy inspection and interview as per section 5.26 of the councils published allocation scheme.

iv.  Only households assessed in a housing need (bands 1-3) will be allocated a property through the local lettings scheme. Households will be prioritised in existing priority bands and priority stars in accordance with our published allocations scheme.

v.  Requests for additional bedrooms above the assessed need will not be considered unless additional rooms are sought on medical grounds that are confirmed by a medical assessment undertaken on behalf of Housing Solutions

vi.  Households within the defined local lettings area will be permitted to move into new homes which are one room less than their assessed bed need for three or more bedroomed homes.

vii.  Households within the defined local lettings area will not be permitted to move into new one or two bedroomed homes if the property is below their assessed bed need.

viii.  Households on the general register not in the defined local lettings area will not be permitted to move into any of the new homes if the property is below their assessed bed need.

That the Cabinet Member for Communities, Equalities and Finance approves the Common Purpose grants allocations for an additional year from 1 April 2023 to 31 March 2024. The total annual budget for the programme is £801,451. 

The Cabinet Member approves that one organisation, Cambridge House, will no longer be funded because they no longer meet the criteria for a Common Purpose grant.