Agenda and minutes

Cabinet - Monday 17 June 2024 11.00 am

Venue: Ground floor meetings rooms, 160 Tooley Street, London SE1 2QH

Contact: Paula Thornton and Virginia Wynn-Jones  Phone: 020 7525 4395/7055 Email:  paula.thornton@southwark.gov.uk;  virginia.wynn-jones@southwark.gov.uk

Note: Please note that cabinet meetings are usually live streamed. If you address the meeting, please do not disclose any information you do not wish to be in the public domain. Livestream at: https://www.youtube.com/user/southwarkcouncil/videos; to attend in person please contact the above constitutional officer. 

Items
No. Item

1.

Apologies

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    To receive any apologies for absence.

    Minutes:

    Apologies for absence were received from Councillors Evelyn Akoto and Natasha Ennin.

2.

Notification of any items of Business which the Chair Deems Urgent

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    In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting.

    Minutes:

    There were none.

3.

Notice of Intention to conduct business in a closed meeting, and any representations received

4.

Disclosure of Interests and Dispensations

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    Members to declare any interests and dispensations in respect of any item of business to be considered at this meeting.

    Minutes:

    There were none.

5.

Minutes

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    To approve as a correct record the minutes of the open section of the meeting held on 6 March 2024.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    That the minutes of the meeting held on 6 March 2024 be approved as a correct record and signed by the chair.

6.

Public Question Time (15 Minutes)

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    To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules. The deadline for the receipt public questions is midnight Tuesday 11 June 2024.

    Minutes:

    There were none.

7.

Deputation Requests

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    To consider any deputation requests. The deadline for the receipt of deputation requests is midnight Tuesday 11 June 2024.

    Minutes:

    There were none.

8.

Closure of Comber Grove Primary School

9.

Gateway 1 – Procurement Strategy Approval School Food Procurement Framework

    To approve the procurement strategy for the development of a school food procurement framework.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the procurement strategy for the development of a school food procurement framework, with a term of four years provisionally commencing in December 2024 with a total estimated value of £4m, which meets the required specification for school food in Southwark, in collaboration with the Get Help Buying for Schools (GHBS) part of the Department for Education (DfE) be approved.

     

    2.  That it be noted that the recommendation in paragraph 1 of the report is contingent on the outcome of market and schools engagement, please see timeline in paragraph 41 of the report. Approval is sought at this point in order for Department for Education to progress governance. The framework protocol and lot strategy is to be determined, but will be influenced by market engagement activity detailed within paragraphs 73-76 of the report which is scheduled for quarter 1 2024-25.

     

    3.  That the subsequent gateway 2 decision be delegated to the strategic director for children and adult services.

10.

Gateway 1 – Council Energy Contracts Procurement

    To approve the use of the LASER flexible procurement framework to administer the purchase and supply of the council’s gas and electricity for a four-year period.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the use of the LASER flexible procurement framework to administer the purchase and supply of the council’s gas and electricity for a four year period (1 April 2025 to 31 March 2029) with a possible one year extension (31 March 2030) be approved.

     

    2.  That authority be delegated to the strategic director of environment, neighbourhoods and growth in consultation with the strategic director of finance, cabinet member for climate emergency, jobs and business and cabinet member for equalities, democracy and finance to award the contracts for the supply of gas and electric and to approve the purchasing options, service level agreement and any appropriate green energy options in relation to the award, which will be set out within the gateway 2 report.

11.

Gateway 1 - Procurement Strategy Approval: Replacement of the Enterprise Resource Planning System

    To approve the procurement strategy for the replacement of the Enterprise Resource Planning (ERP) system, on the basis of a fully integrated ERP solution.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the procurement strategy for the replacement of the Enterprise Resource Planning (ERP) system, on the basis of a fully integrated ERP solution, via Crown Commercial Service (CCS) framework RM6194 Back Office Solutions for the Vendor, System Implementation Partner, Data Migration, and Reporting contracts, and via the replacement CCS framework for Back Office Solutions for archiving and support costs, and CCS framework RM6193 for Business Change Management, for a period of up to ten years total duration with an estimated maximum value of £35.7m across all contracts as detailed in the financial implication section of the report, be approved. 

     

    2.  That the approach that the council will procure a fully integrated ERP solution for the reasons noted at paragraphs 17-19 of the report be approved.

     

    3.  That it be noted that the procurement strategy relates to seven contracts for the individual aspects of the requirements associated with the ERP system, each for the contract periods and contract values noted in paragraph 23 of the report.

     

    4.  That approval be delegated to the strategic director of finance to approve the contract awards to the successful supplier(s) in consultation with the cabinet member for equalities, democracy and finance for the reasons noted in paragraph 61 of the report.

     

    5.  That approval be delegated to the strategic director of finance in consultation with the cabinet member for equalities, democracy and finance to approve alternative procurement route/s for all lots if required for the reasons noted at paragraph 49-52 of the report.

Note:

Councillor Jasmine Ali left the meeting at 11.35am to attend another engagement.

12.

Appointments to Outside Bodies 2024-25

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    To agree appointments to outside bodies for the 2024-25 municipal year.

    Supporting documents:

    Minutes:

    It was highlighted that Southwark Twinning Association was a new outside body appointment for the council.

     

    RESOLVED:

     

    That appointments to the outside bodies listed in Appendix A of the report for the 2024-25 municipal year be agreed as follows:

     

    Better Bankside Board

     

    Councillor Helen Dennis

     

    Blue Bermondsey BID Board

     

    Cllr Leo Pollak

     

    Board of Southwark College Corporation

     

    Cllr Jasmine Ali

     

    Browning Estate Management Association

     

    Cllr Naima Ali

     

    Capital Letters (Boroughs’ Representative Body (BRB)

     

    Cllr Sarah King

     

    Central London Forward

     

    Cllr Kieron Williams

     

    Centre London Forward (Employment and Skills Board)

     

    Cllr John Batteson

     

    Centre for Literacy in Primary Education

     

    Cllr Catherine Rose

     

    Cross River Board

     

    Cllr James McAsh

     

    Crystal Palace Community Development Trust

     

    Cllr Catherine Rose

     

    Greencoats Studios (UAL, Wilson Road Steering Group)

     

    Cllr Sabina Emmanuel

     

    Groundwork London, Local Authority Strategic Input Authority

     

    Cllr Portia Mwangangye

     

    Guys and St Thomas NHS Foundation (Council of Governors)

     

    Cllr Emily Hickson

     

    Kings College Hospital NHS (Council of Governors)

     

    Cllr Renata Hamvas

     

    London Bridge Improvement District BID

     

    Cllr John Batteson

     

    London Road Safety Council (LRSC)

     

    Cllr James McAsh

    Cllr Richard Livingstone

     

    London Youth Games Limited

     

    Cllr Portia Mwangangye

    Cllr Jasmine Ali (deputy)

     

    Millwall for All

     

    Cllr Sunny Lambe

     

    Mountview

     

    Cllr Sabina Emmanuel

     

    Newable Limited (formerly Greater London Enterprise Limited)

     

    Cllr John Batteson

     

    North Southwark Environment Trust

     

    Cllr Naima Ali

     

    Oru Space (20 – 22 Lordship Lane) Steering Group

     

    Cllr James McAsh

    Cllr Charlie Smith

     

    Peckham Levels Steering Group

     

    Cllr John Batteson

    Cllr Reggie Popoola

     

    Peckham Palms Steering Group

     

    Cllr Sabina Emmanuel

    Cllr Suzanne Abachor

     

    Potters Fields Park Management Trust

     

    Cllr Portia Mwangangye

    Toni Ainge, acting strategic director, environment, neighbourhoods and growth

     

    Shared ICT Services Joint Committee

     

    Cllr Stephanie Cryan

    Cllr Barrie Hargrove

     

    South Bank and Waterloo Partnership (previously South Bank Partnership)

     

    Cllr John Batteson

    Cllr David Watson

    Cllr Irina von Wiese

    Cllr Victor Chamberlain

     

    South Bank Business Improvement District Ltd

     

    Cllr John Batteson

    Cllr Irina von Wiese

     

    South London Gallery Trustee Limited

     

    Cllr Richard Leeming

    Cllr Cleo Soanes

     

    South London and Maudsley (SLaM) NHS Trust Members Council

     

    Cllr Jason Ochere

     

    Southwark and Lambeth Archaeological Excavation Committee (SLAEC)

     

    Cllr Richard Leeming

    Mr. Bob Skelly

     

    Southwark Construction Skills Centre (“the Centre”)

     

    Cllr John Batteson

     

    Southwark Twinning Association

     

    Cllr James McAsh

     

    Safer Neighbourhood Board (Southwark)

     

    Cllr Natasha Ennin

     

    WeAreWaterloo BID (Business Improvement District)

     

    Cllr Maria Linforth-Hall

     

    Walworth Group

     

    Cllr Natasha Ennin

13.

Appointments to Panels, Boards and Forums 2024-25

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    To agree appointments to panels, boards and forums for 2024-25.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    That the allocation of places to panels, boards and forums for 2024-25 set out in Appendix A of the report be agreed as follows:

     

    Joint Partnership Panel (Trade Union consultation)

     

    Cllr Kieron Williams

    Cllr Stephanie Cryan

     

    Homeowners Service Charge Arbitration Tribunal

     

    Cllr Charlie Smith

    Cllr Renata Hamvas

    Cllr Sunny Lambe

    Cllr Sandra Rhule

    Cllr Margy Newens

    Cllr Kath Whittam

    Cllr Sabina Emmanuel

    Cllr Suzanne Abachor

    Cllr Maria Linforth-Hall

    Cllr Jane Salmon

     

    Tenancy and Leaseholder Arbitration Tribunal

     

    Cllr Charlie Smith

    Cllr Renata Hamvas

    Cllr Sunny Lambe

    Cllr Sandra Rhule

    Cllr Margy Newens

    Cllr Kath Whittam

    Cllr Sabina Emmanuel

    Cllr Suzanne Abachor

    Cllr Maria Linforth-Hall

    Cllr Jane Salmon

     

    Southwark Safeguarding Adults Board

     

    Cllr Evelyn Akoto

    Cllr Natasha Ennin

     

    Southwark Safeguarding Children’s Board

     

    Cllr Jasmine Ali

     

    Standing Advisory Council on Religious Education

     

    Cllr Maggie Browning

    Cllr Margy Newens

    Cllr Graham Neale

     

    Southwark Tenant Management Organisation Committee

     

    Cllr Sarah King (cabinet member)

    Cllr Barrie Hargrove

    Cllr Esme Hicks

    Cllr Jane Salmon

Motion to Exclude the Press and Public

That the press and public be excluded from the meeting for the following item of business on the grounds that they involve the likely disclosure of exempt information as defined in category 3 of paragraph 10.4 of the access to information procedure rules of the Southwark Constitution.

 

The following is a summary of the decisions taken in the closed part of the meeting.

 

14.

Gateway 1 - Procurement Strategy Approval: Replacement of the Enterprise Resource Planning System

Minutes:

The cabinet considered the closed information relating to this item. Please see item 11 for the decision.