Agenda and draft minutes
PDF 238 KBVenue: Ground floor meetings rooms, 160 Tooley Street, London SE1 2QH
Contact: Paula Thornton and Virginia Wynn-Jones Phone: 020 7525 4395/7055 Email: paula.thornton@southwark.gov.uk; virginia.wynn-jones@southwark.gov.uk
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Apologies
To receive any apologies for absence. Minutes: Apologies for absence were received from Councillors Evelyn Akoto and Natasha Ennin. |
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Notification of any items of Business which the Chair Deems Urgent
In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting. Minutes: There were none. |
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Notice of Intention to conduct business in a closed meeting, and any representations received
To note the items specified which will be considered in a closed meeting. Supporting documents: Minutes: None received. |
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Disclosure of Interests and Dispensations
Members to declare any interests and dispensations in respect of any item of business to be considered at this meeting. Minutes: There were none. |
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Minutes
To approve as a correct record the minutes of the open section of the meeting held on 6 March 2024. Supporting documents: Minutes: RESOLVED:
That the minutes of the meeting held on 6 March 2024 be approved as a correct record and signed by the chair. |
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Public Question Time (15 Minutes)
To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules. The deadline for the receipt public questions is midnight Tuesday 11 June 2024. Minutes: There were none. |
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Deputation Requests
To consider any deputation requests. The deadline for the receipt of deputation requests is midnight Tuesday 11 June 2024. Minutes: There were none. |
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Closure of Comber Grove Primary School
To agree to the proposal for the closure of Comber Grove Primary School from 31 August 2024. Supporting documents: Minutes: RESOLVED:
That the proposal for the closure of Comber Grove Primary School from 31 August 2024 be agreed. |
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Gateway 1 – Procurement Strategy Approval School Food Procurement Framework
To approve the procurement strategy for the development of a school food procurement framework. Supporting documents: Minutes: RESOLVED:
1. That the procurement strategy for the development of a school food procurement framework, with a term of four years provisionally commencing in December 2024 with a total estimated value of £4m, which meets the required specification for school food in Southwark, in collaboration with the Get Help Buying for Schools (GHBS) part of the Department for Education (DfE) be approved.
2. That it be noted that the recommendation in paragraph 1 of the report is contingent on the outcome of market and schools engagement, please see timeline in paragraph 41 of the report. Approval is sought at this point in order for Department for Education to progress governance. The framework protocol and lot strategy is to be determined, but will be influenced by market engagement activity detailed within paragraphs 73-76 of the report which is scheduled for quarter 1 2024-25.
3. That the subsequent gateway 2 decision be delegated to the strategic director for children and adult services. |
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Gateway 1 – Council Energy Contracts Procurement
To approve the use of the LASER flexible procurement framework to administer the purchase and supply of the council’s gas and electricity for a four-year period. Supporting documents: Minutes: RESOLVED:
1. That the use of the LASER flexible procurement framework to administer the purchase and supply of the council’s gas and electricity for a four year period (1 April 2025 to 31 March 2029) with a possible one year extension (31 March 2030) be approved.
2. That authority be delegated to the strategic director of environment, neighbourhoods and growth in consultation with the strategic director of finance, cabinet member for climate emergency, jobs and business and cabinet member for equalities, democracy and finance to award the contracts for the supply of gas and electric and to approve the purchasing options, service level agreement and any appropriate green energy options in relation to the award, which will be set out within the gateway 2 report. |
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Gateway 1 - Procurement Strategy Approval: Replacement of the Enterprise Resource Planning System
To approve the procurement strategy for the replacement of the Enterprise Resource Planning (ERP) system, on the basis of a fully integrated ERP solution. Supporting documents: Minutes: RESOLVED:
1. That the procurement strategy for the replacement of the Enterprise Resource Planning (ERP) system, on the basis of a fully integrated ERP solution, via Crown Commercial Service (CCS) framework RM6194 Back Office Solutions for the Vendor, System Implementation Partner, Data Migration, and Reporting contracts, and via the replacement CCS framework for Back Office Solutions for archiving and support costs, and CCS framework RM6193 for Business Change Management, for a period of up to ten years total duration with an estimated maximum value of £35.7m across all contracts as detailed in the financial implication section of the report, be approved.
2. That the approach that the council will procure a fully integrated ERP solution for the reasons noted at paragraphs 17-19 of the report be approved.
3. That it be noted that the procurement strategy relates to seven contracts for the individual aspects of the requirements associated with the ERP system, each for the contract periods and contract values noted in paragraph 23 of the report.
4. That approval be delegated to the strategic director of finance to approve the contract awards to the successful supplier(s) in consultation with the cabinet member for equalities, democracy and finance for the reasons noted in paragraph 61 of the report.
5. That approval be delegated to the strategic director of finance in consultation with the cabinet member for equalities, democracy and finance to approve alternative procurement route/s for all lots if required for the reasons noted at paragraph 49-52 of the report. |
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Note: Councillor Jasmine Ali left the meeting at 11.35am to attend another engagement. |
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Appointments to Outside Bodies 2024-25
To agree appointments to outside bodies for the 2024-25 municipal year. Supporting documents: Minutes: It was highlighted that Southwark Twinning Association was a new outside body appointment for the council.
RESOLVED:
That appointments to the outside bodies listed in Appendix A of the report for the 2024-25 municipal year be agreed as follows:
Better Bankside Board
Councillor Helen Dennis
Blue Bermondsey BID Board
Cllr Leo Pollak
Board of Southwark College Corporation
Cllr Jasmine Ali
Browning Estate Management Association
Cllr Naima Ali
Capital Letters (Boroughs’ Representative Body (BRB)
Cllr Sarah King
Central London Forward
Cllr Kieron Williams
Centre London Forward (Employment and Skills Board)
Cllr John Batteson
Centre for Literacy in Primary Education
Cllr Catherine Rose
Cross River Board
Cllr James McAsh
Crystal Palace Community Development Trust
Cllr Catherine Rose
Greencoats Studios (UAL, Wilson Road Steering Group)
Cllr Sabina Emmanuel
Groundwork London, Local Authority Strategic Input Authority
Cllr Portia Mwangangye
Guys and St Thomas NHS Foundation (Council of Governors)
Cllr Emily Hickson
Kings College Hospital NHS (Council of Governors)
Cllr Renata Hamvas
London Bridge Improvement District BID
Cllr John Batteson
London Road Safety Council (LRSC)
Cllr James McAsh Cllr Richard Livingstone
London Youth Games Limited
Cllr Portia Mwangangye Cllr Jasmine Ali (deputy)
Millwall for All
Cllr Sunny Lambe
Mountview
Cllr Sabina Emmanuel
Newable Limited (formerly Greater London Enterprise Limited)
Cllr John Batteson
North Southwark Environment Trust
Cllr Naima Ali
Oru Space (20 – 22 Lordship Lane) Steering Group
Cllr James McAsh Cllr Charlie Smith
Peckham Levels Steering Group
Cllr John Batteson Cllr Reggie Popoola
Peckham Palms Steering Group
Cllr Sabina Emmanuel Cllr Suzanne Abachor
Potters Fields Park Management Trust
Cllr Portia Mwangangye Toni Ainge, acting strategic director, environment, neighbourhoods and growth
Shared ICT Services Joint Committee
Cllr Stephanie Cryan Cllr Barrie Hargrove
South Bank and Waterloo Partnership (previously South Bank Partnership)
South Bank Business Improvement District Ltd
Cllr John Batteson Cllr Irina von Wiese
South London Gallery Trustee Limited
Cllr Richard Leeming Cllr Cleo Soanes
South London and Maudsley (SLaM) NHS Trust Members Council
Cllr Jason Ochere
Southwark and Lambeth Archaeological Excavation Committee (SLAEC)
Cllr Richard Leeming Mr. Bob Skelly
Southwark Construction Skills Centre (“the Centre”)
Cllr John Batteson
Southwark Twinning Association
Cllr James McAsh
Safer Neighbourhood Board (Southwark)
Cllr Natasha Ennin
WeAreWaterloo BID (Business Improvement District)
Cllr Maria Linforth-Hall
Walworth Group
Cllr Natasha Ennin |
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Appointments to Panels, Boards and Forums 2024-25
To agree appointments to panels, boards and forums for 2024-25. Supporting documents: Minutes: RESOLVED:
That the allocation of places to panels, boards and forums for 2024-25 set out in Appendix A of the report be agreed as follows:
Joint Partnership Panel (Trade Union consultation)
Cllr Kieron Williams Cllr Stephanie Cryan
Homeowners Service Charge Arbitration Tribunal
Cllr Charlie Smith Cllr Renata Hamvas Cllr Sunny Lambe Cllr Sandra Rhule Cllr Margy Newens Cllr Kath Whittam Cllr Sabina Emmanuel Cllr Suzanne Abachor Cllr Maria Linforth-Hall Cllr Jane Salmon
Tenancy and Leaseholder Arbitration Tribunal
Cllr Charlie Smith Cllr Renata Hamvas Cllr Sunny Lambe Cllr Sandra Rhule Cllr Margy Newens Cllr Kath Whittam Cllr Sabina Emmanuel Cllr Suzanne Abachor Cllr Maria Linforth-Hall Cllr Jane Salmon
Southwark Safeguarding Adults Board
Cllr Evelyn Akoto Cllr Natasha Ennin
Southwark Safeguarding Children’s Board
Cllr Jasmine Ali
Standing Advisory Council on Religious Education
Cllr Maggie Browning Cllr Margy Newens Cllr Graham Neale
Southwark Tenant Management Organisation Committee
Cllr Sarah King (cabinet member) Cllr Barrie Hargrove Cllr Esme Hicks Cllr Jane Salmon |
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Motion to Exclude the Press and Public That the press and public be excluded from the meeting for the following item of business on the grounds that they involve the likely disclosure of exempt information as defined in category 3 of paragraph 10.4 of the access to information procedure rules of the Southwark Constitution.
The following is a summary of the decisions taken in the closed part of the meeting.
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Gateway 1 - Procurement Strategy Approval: Replacement of the Enterprise Resource Planning System
Minutes: The cabinet considered the closed information relating to this item. Please see item 11 for the decision. |