Agenda and minutes

Cabinet
Tuesday 8 December 2020 11.00 am

Venue: Online/Virtual: This meeting will be livestreamed on Southwark Council's YouTube channel here: https://www.youtube.com/user/southwarkcouncil

Contact: Paula Thornton and Virginia Wynn-Jones  Phone: 020 7525 4395/7055 Email:  paula.thornton@southwark.gov.uk;  virginia.wynn-jones@southwark.gov.uk

Items
No. Item

1.

Apologies

2.

Notification of any items of Business which the Chair Deems Urgent

    In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting.

    Minutes:

    The chair gave notice of the following late items:

     

    Item 9:  The Council Tax base for 2021-22

    Item 10:  Policy and Resources Strategy 2021-22

    Item 20:   Response to the Housing Scrutiny Commission report on Housing Repairs.

     

    Reasons for urgency and lateness will be specified in the relevant minutes.

3.

Notice of Intention to conduct business in a closed meeting, and any representations received

4.

Disclosure of Interests and Dispensations

5.

Public Question Time (15 Minutes)

    To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules. The deadline for the receipt of a public question is midnight Wednesday 2 December 2020.

    Minutes:

    There were none.

6.

Minutes

    To approve as a correct record the minutes of the open section of the meeting held on 20 October 2020.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    That the minutes of the meeting held on 20 October 2020 be approved as a correct record and signed by the chair subject to the following amendments (marked in italic):

     

      (i)  Page 5 under Clean Air for Dulwich, in the first paragraph insert:  

     

    “Representatives from the community within the streets covered by the Streetscape measure in Dulwich Village and East Dulwich, including the Charter School East Dulwich, Dulwich and Herne Hill Safe Routes to School, a local business and East Dulwich Station Healthy Streets, addressed cabinet  ….”

     

      (ii)  Page 5 under Clean Air for Dulwich, amend second paragraph to:

     

    “The deputation outlined a number of concerns relating to road danger and the positives gained from healthy streets, accessible neighbourhoods and safety for children. It was noted that the measures implemented should be reviewed not only in relation to reductions in pollution but also in terms of improving safety of vulnerable groups."

     

      (i)  Page 4 of the minutes:  Item 8

     

    Amend this line to read:

     

    RESOLVED: That the petition from local and London wide residents relating to a request to reverse road closures be received.”

7.

Deputation Requests

Announcement by the Leader of the Council

Councillor Kieron Williams, Leader of the Council provided an update on the current position in respect of Covid-19.

8.

School Standards Yearly Report

9.

The Council Tax Base for 2021-22

    To approve the schedule of discounts and exemptions and agree the council tax base for 2021-22.

    Supporting documents:

    Minutes:

    It was not possible to circulate this report five clear days in advance of the meeting. The chair agreed to accept this item as urgent as the council tax base calculation for 2021-22 must be made between 1 December 2020 and 31 January 2021. The figure was used for revenue budget setting purposes and has historically been reported to members at the December cabinet.

     

    RESOLVED:

     

    1.  That the schedule of discounts and exemptions in paragraph 12 of the report, which remains unchanged, with an exception for long-term empty dwellings (empty at least 10 years), effective from 1 April 2021 onwards be approved.

     

    2.  That the council tax base for 2021-22 be set at 105,678 (106,284 in 2020-21) band D equivalent dwellings be agreed.

     

    3.  That it be agreed the assumed council tax collection level should remain at 97.20% for 2021-22 (97.20% in 2020-21), noting the risks outlined in paragraphs 23, 24 and 25 of the report.

     

    4.  That it be noted that the council tax base for 2021-22 for St. Mary Newington parish is set at 11,896 (11,994 in 2020-21) band D equivalent dwellings.

     

    5.  That it be noted that the council tax base for 2021-22 for St. Saviour’s parish is set at 1,246 (1,346 in 2020-21) band D equivalent dwellings.

     

    6.  That the following be noted:

     

    ·  No changes to the council tax reduction scheme (CTRS) for 2021-22, as set out in paragraphs 19 to 22 of the report.

     

    ·  Any minor and consequential amendments to the CTRS written policy are to remain delegated to the strategic director of finance and governance; in consultation with the monitoring officer.

     

    7.  That it be noted that the NNDR1 return for 2021-22 showing the national non-domestic rates base will be approved by the strategic director of finance and governance in January 2021.

     

    8.  That the proposed continuation of the current council tax section 13a (1)(c) policy covering discretionary relief terms (refer to paragraph 18 of the report) be noted:

     

    ·  to continue council tax discretionary relief (0% to 100%) for young people leaving Southwark council's care aged 18 to 24 years, for the period 1 April 2021 to 31 March 2022

     

    ·  to continue foster carers discretionary relief (0% to 100%), for the period 1 April 2021 to 31 March 2022.

     

10.

Policy and Resources Strategy 2021-22

    To note issues associated with the policy and resources strategy and agree recommendations.

    Supporting documents:

    Minutes:

    It was not possible to circulate this report five clear days in advance of the meeting. The chair agreed to accept this item as urgent as the council was committed to publishing budget proposals at the earliest possible opportunity to ensure they were available to the public for comments and questions. Presenting the report to cabinet on 8 December 2020 gave the opportunity for debate prior to presentation of budget figures to cabinet on 19 January 2021. Under the council’s constitution, there is a requirement for the overview and scrutiny committee to review and challenge budget proposals and this is due to take place on January 2021.

     

    RESOLVED:

     

    Decisions of the Cabinet

     

    1.  That the outcome of the Spending Review delivered on the 25 November and that the provisional local government finance settlement is due to be published on the 17 December 2020 (paragraphs 22-24 of the report) be noted.

     

    2.  That it be noted that the intention is to prepare a balanced one year 2021-22 budget for approval by cabinet in advance of council assembly in February 2021.

     

    3.  That it be noted that the budget proposals for 2021-22 contained within the report include:

     

    ·  Estimated general grant resources of £153.231m, an increase of £0.914m from 2020-21

    ·  Other grant income of £74.447m, including estimated additional social care grant of £2.3m and homelessness grant of £2.0m

    ·  Estimated retained business rates income of £18.961m, a decrease of £5.778m from 2020-21

    ·  Estimated council tax revenues of £123.024m, including a council tax increase of 4.99% (3% adult social care precept and 1.99% general increase)

    ·  A forecast deficit on the collection fund in 2020-21 after Government funding of £4.5m to be recovered over three financial years commencing in 2021-22

    ·  Pay provision and contractual inflation of £6.3m. 

     

    4.  That the current budget options proposed to help achieve a balanced 2021-22 budget (Appendices B to E of the report) be noted including:

     

    ·  Efficiency savings of £10.712m

    ·  Net income reduction of £1.078m

    ·  Savings impacting on services of £2.741m

    ·  Commitments and growth of £12.368m.

     

    5.  That it be noted, in order to ensure that the base budget is on a secure financial footing a number of commitments are proposed for 2021-22, including £4.55m for leisure services, £4m for temporary accommodation and homelessness and £3.4m for social care (Appendix E of the report).

     

    6.  That the updated budget gap for 2021-22 of £9.518m be noted.

     

    7.  That officers will complete further work in light of the provisional settlement, when published, to present a fully balanced budget position for cabinet on 19 January 2021.

     

    8.  That the departmental narratives and the ongoing equality analyses of the budget proposals (Appendix A of the report)  be noted.

     

    9.  That the ongoing discussions regarding the continuation of the London Business Rates Pool arrangement into 2021-22 be noted.

     

    10.  That officers be instructed to undertake further consultation for new budget options where necessary or appropriate; and

     

    11.  That it be noted that the report to cabinet on 19 January 2021 will be considered by  ...  view the full minutes text for item 10.

11.

Housing Revenue Account - Indicative Rent Setting and Budget Report 2021-22

    To note issues associated with the housing revenue account.

     

    To instruct officers to provide a final report to cabinet in January 2021 on rent setting after consultation with residents.

    Supporting documents:

    Minutes:

    Information about the rent setting consultation webinar (to be held on the 15 December 2020), has been emailed to all those that have registered for the residents online panel and those registered to attend Local Housing Forum (LHF) meetings and who opted in for updates; a combined total of 863. It has also been sent to all Tenant and Resident Association (T&RA) chairs and Southwark Group of Tenants Organisation (SGTO). 

     

    The North East LHF were informed about the webinar at their meeting on 3 December and encouraged to take part and the link to register in the chat has been posted (to date there have been 81 registrations). Other LHF’s taking place week commencing 7 December will be similarly advised. Where LHF meetings occur after the webinar, participants will be able to email the resident participation team and be sent a link to the recording and the consultation survey which runs until 31 December 2020.

     

    RESOLVED:

     

    1.  That a provisional basis a rent increase of 1.5% for all directly and tenant managed (TMO) housing stock within the housing revenue account (HRA) (including estate voids, sheltered and hostels), with effect from 5 April 2021 be noted. This is the maximum permitted under the Rent Standard 2020.

     

    2.  That with regard to other HRA-wide charges, the changes to tenant service charges, comprising estate cleaning, grounds maintenance, communal lighting and door entry system maintenance as set out in paragraphs 22 – 23 of the report with effect from 5 April 2021, be noted on a provisional basis.

     

    3.  That the proposed changes to sheltered housing service charges as set out in paragraphs 24 – 26 of the report with effect from 5 April 2021 be noted on a provisional basis.

     

    4.  That the changes to charges for garages and other non-residential facilities as set out in paragraphs 27 – 29 of the report, with effect from 5 April 2021 be noted on a provisional basis.

     

    5.  That no increase to district heating and hot water charges as set out in paragraphs 30 – 33 of the report with effect from 5 April 2021 be noted on a provisional basis.

     

    6.  That a commitment to ensure that savings proposals are primarily based on efficiencies, and where staffing reductions form part of any savings proposal, that due consultation and process is followed with trade unions be affirmed.

     

    7.  That officers be instructed to provide a final report on rent setting and the HRA Budget for 2021-22 after due consultation processes with residents have been followed, for consideration at their meeting on 19 January 2021.

12.

Old Kent Road Area Action Plan: December 2020 Draft

13.

Community Investment Plans - Allocation of local CIL Southwark

    To approve the Community Investment Plans for Borough and Bankside, Chaucer, London Bridge and West Bermondsey, North Bermondsey, North Walworth, Nunhead and Queen’s Road, Peckham Rye, Rotherhithe, St George’s, and Surrey Quays.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the Community Investment Plans for Borough and Bankside, Chaucer, Dulwich Wood, London Bridge and West Bermondsey, North Bermondsey, North Walworth, Nunhead and Queen’s Road, Peckham, Peckham Rye, Rotherhithe, St George’s, and Surrey Quays be approved.

     

    2.  That it be noted that a follow up report with all remaining wards will be submitted to cabinet in January 2021 including Camberwell Green, Champion Hill, Dulwich Hill, Dulwich Village, Faraday, Goose Green Newington, Old Kent Road, Peckham, Rye Lane, South Bermondsey, and St Giles.

     

    3.  That it be noted that a further report will be submitted to cabinet within 6 months to reflect on lessons learned from the process to develop Community Investment Plans with recommendations for the future.

     

    4.  That the following amendment for the Rotherhithe priority for Albion Street be agreed:

     

    ·  Creating a new pedestrian route to/from Canada Watertown centre (Albatross Way) to/from Albion Street, with wayfinding interventions to strengthen and highlight the route.

14.

Strategic Review of Youth Services 2020

    To agree the new vision and set of objectives for the youth service.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    That the following be agreed:

     

    1.  The new vision and set of objectives for the youth service as detailed in paragraphs 61 – 62 of the report. These aim to ensure that the voices of young people are at the heart of future decision-making, that young people are able to access the wealth of activities taking place across the borough, and that they can take part in new and exciting opportunities with a range of organisations created through our partnership work.

     

    2.  The establishment of a new officer and member joint working group chaired by the deputy leader and cabinet member for children, young people and schools. The group will bring together officers from leisure and children’s services to oversee the establishment of a Sure Start for Teenagers.

     

    3.  That officers should work with young people through a co-production approach to identify the need and opportunity for a new state of the art facility from which to deliver services and will bring proposals back to cabinet in 2021. A youth led review of facilities and public spaces on Brandon Estate is taking place in January 2021; the findings from this will support the implementation of this recommendation.

     

    4.  The bringing together of the Youth and Play grants scheme with the Positive Future Fund, re-named ‘Positive Future for Young People Fund’, providing a fund of £600,000 in 2021-22 for activities for young people. 10% of this fund will be overseen directly by young people.

     

    5.  That a youth parliament be established as the youth leadership forum to steer the future direction of the council’s youth offer consisting of a diverse and representative group of young people.

     

    6.  That officers create a commissioning working group with young people including representatives from the current youth council, young advisers, youth offending service, young carers, youth club attendees and others to develop the specification for the new commissioning of activities programme. Officers will return to cabinet in March 2021 with the detailed commissioning plan.

     

    7.  To the development of a digital information hub to provide comprehensive, up to date and accessible information about activities and services for young people and their families.

     

    8.  The launch of the new “Positive Futures for young people” service in the spring 2021.

     

    That  the following be noted:

     

    9.  The details of the review, which included extensive and in depth engagement with colleagues from across the council, young people, parents/carers, and youth providers and has directly influenced and shaped the recommendations and action plan.

     

    10.  The recommendations and detailed action plan arising from the youth review 2020 as detailed in paragraph 63 of the report, which will enable young people to experience vibrant and dynamic activities that will motivate and support them to have happy, healthy and positive futures.

15.

Gateway 2 - Contract Award Approval for Southwark Highways Professional Services Contracts

16.

Draft Housing Allocations Scheme for Consultation

17.

Southwark Housing Strategy 2020

18.

Acquisition of 13 S106 residential units on Crimscott Street SE1

    To agree to delegate to the director of regeneration and the strategic director of housing and modernisation in consultation with the strategic director of governance and governance, authority to continue to negotiate the terms of the acquisition of the long leasehold interest in the property.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the council be authorised to acquire the long leasehold interest in the property known as 18-19 Crimscott Street shown edged black on the plan at Appendix A to the report pursuant to s120 of the Local Government Act 1972.

     

    2.  That authority be delegated to the director of regeneration and the strategic director of housing and modernisation in consultation with the strategic director of finance and governance to agree the terms of the acquisition.

     

    3.  That the acquisition be authorised to be made from the housing revenue account (HRA) investment programme with the primary focus being the delivery of high quality council housing.

19.

Review of Void Disposal Strategy

    To agree torevise the criteria for disposals in the void disposal strategy from those agreed by cabinet in July 2014.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the continuing requirement to raise capital receipts for the housing investment programme including the delivery of 11,000 new council homes, and the role of void disposals in providing a small proportion of those receipts be noted.

     

    2.  That it be agreed to revise the criteria for disposals in the void disposal strategy from those agreed by cabinet in July 2014, to those set out in paragraph 39 of the report.

     

    3.  That it be noted that  the sale of council housing will now only be considered where it benefits the overall capital programme and specifically the development of new build, conversions and roof top homes.  This will be assessed on a case by case basis.

     

    4.  That it be noted that this will help ensure Southwark to be a place where everyone has a decent home and borough where families can afford to remain and choose to do so.

     

    5.  That it be noted that the change in the voids disposal strategy is to address this and ensure that any disposals maximise the overall supply of council homes.

     

    6.  That it be noted that an empty homes action plan is due in January 2021.

20.

Response to the Housing Scrutiny Commission report on Housing Repairs

    To note the response to recommendations within the housing scrutiny commission’s report into the housing repairs service.

    Supporting documents:

    Minutes:

    It was not possible to circulate this report five clear days in advance of the meeting. The chair agreed to accept this item as urgent as there was an outstanding scrutiny response to cabinet from a scrutiny report originally submitted in cabinet in April 2020. In view of the importance of housing repairs for the community, it was considered imperative that cabinet consider this response without delay and as a matter of urgency. As outlined in the report the repairs service affects all council tenants and supports the council’s commitment to providing affordable quality housing and deliver on its Fairer Future objectives.

     

    RESOLVED:

     

    That the response to recommendations within the housing scrutiny commission’s report into the housing repairs service be noted.

21.

Corporate Customer Access Strategy 2020-24

22.

Response to the Education, Business Scrutiny Commission report on Procurement: Accessibility and Social Value

23.

Annual Workforce Report 2019-20

24.

Appropriation of land: Aylesbury First Development Site (FDS) and Plot 18

    To note the current in relation to the delivery of the First Development Site (FDS) (Phase 1b/1c in the Aylesbury Area Action Plan (AAAP)) of the Aylesbury regeneration programme and delivery of Cabinet delivery of Plot 18 (Site 10 in the AAAP) of the Aylesbury regeneration programme.

     

    To approve the appropriation of the land to facilitate the carrying out of the development proposals for the area.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the current position in relation to the delivery of the First Development Site (FDS) (Phase 1b/1c in the Aylesbury Area Action Plan (AAAP) of the Aylesbury regeneration programme be noted.

     

    2.  That the current position in relation to the delivery of Plot 18 (Site 10 in the AAAP) of the Aylesbury regeneration programme be noted.

     

    3.  That the area of council-owned land hatched black on the plan at Appendix 1 of the report, identified as the FDS Package B site area, be confirmed as no longer required for the purposes for which it is currently held and it be resolved to appropriate the land to planning purposes to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972 (as amended).

     

    4.  That following completion of the appropriation at paragraph 3 above, the area of council-owned land hatched black on the plan at Appendix 1 of the report identified as the FDS Package B site area be confirmed as no longer required for planning purposes and it be resolved to appropriate the land to housing purposes in accordance with section 9 of the Housing Act 1985 and section 122(1) of the Local Government Act 1972 (as amended).

     

    5.  That it be noted that the intention would be to proceed on 2-step appropriation of the land hatched black on the plan at Appendix 1 of the report; this to take into account that Ellison House is currently still occupied until the forecast date of March 2021.

     

    6.  That the area of council-owned land hatched black on the plan at Appendix 2 of the report, identified as 57-76 Northchurch and Taplow ramp site area, be confirmed as no longer required for the purposes for which it is currently held and (upon vacant possession of 57-76 Northchurch)  it be resolved to appropriate the land to planning purposes to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972 (as amended).

     

    7.  That it be confirmed that, following completion of the appropriation at paragraph 6 above, the area of council-owned land hatched black on the plan at Appendix 2 of the report identified as 57-76 Northchurch and Taplow ramp site area will no longer be required for planning purposes and it be resolved to appropriate the land to housing purposes in accordance with section 9 of the Housing Act 1985 and section 122(1) of the Local Government Act 1972 (as amended).

25.

Appropriation of land: 345 Southwark Park Road

    To approve the appropriation of the land to facilitate the carrying out of the development proposals for the area.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the land shown edged red on the plan at Appendix A of the report that is currently held for social care purposes be confirmed no longer required for those purposes and the appropriation of the land to planning purposes to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972 be approved.

     

    2.  That following completion of the appropriation at paragraph 1 above the land shown edged red on the plan at Appendix A of the report be confirmed as no longer required for planning purposes and the appropriation of the land to housing purposes in accordance with section 9 of the Housing Act 1985 and section 122(1) of the Local Government Act 1972 be approved.

26.

Appropriation of land: Garage compound at Fendall Street Bermondsey

    To approve the appropriation of the land to facilitate the carrying out of the development proposals for the area.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the land shown edged red on the plan at Appendix A of the report that is currently held for housing purposes be confirmed as no longer required for those purposes and the appropriation of the land to planning purposes to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972 be approved.

     

    2.  That following completion of the appropriation at paragraph 1 above the land shown edged red on the plan at Appendix A be confirmed as no longer required for planning purposes and the appropriation of the land to housing purposes in accordance with section 9 of the Housing Act 1985 and section 122(1) of the Local Government Act 1972 be approved.

27.

Appropriation of land: Car park at Heaton Road/ Claude Road, Peckham

    To approve the appropriation of the land to facilitate the carrying out of the development proposals for the area.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the land shown edged red on the plan at Appendix A of the report that is currently held for housing purposes be confirmed as no longer required for those purposes and the appropriation of the land to planning purposes to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972 be approved.

     

    2.  That following completion of the appropriation at paragraph 1 above the land shown edged red on the plan at Appendix A of the report be confirmed as no longer required for planning purposes and the appropriation of the land to housing purposes in accordance with section 9 of the Housing Act 1985 and section 122(1) of the Local Government Act 1972 be approved.

28.

Appropriation of land: Garage compound Maltby Street/Grange Walk, Bermondsey

    To approve the appropriation of the land to facilitate the carrying out of the development proposals for the area.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the land shown edged red on the plan at Appendix A of the report that is currently held for housing purposes be confirmed as no longer required for those purposes and the appropriation of the land to planning purposes to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972 be approved.

     

    2.  That following completion of the appropriation at paragraph 1 above the land shown edged red on the plan at Appendix A of the report be confirmed as no longer required for planning purposes and the appropriation of the land to housing purposes in accordance with section 9 of the Housing Act 1985 and section 122(1) of the Local Government Act 1972 be approved.

29.

Appropriation of land: Tissington Court, Rotherhithe New Road

    To approve the appropriation of the land to facilitate the carrying out of the development proposals for the area.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the land shown edged red on the plan at Appendix A of the report that is currently held for housing purposes be confirmed as no longer required for those purposes and the appropriation of the land to planning purposes to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972 be approved.

     

    2.  That following completion of the appropriation at paragraph 1 above the land shown edged red on the plan at Appendix A of the report be confirmed as no longer required for planning purposes and the appropriation of the land to housing purposes in accordance with section 9 of the Housing Act 1985 and section 122(1) of the Local Government Act 1972 be approved.

30.

Appropriation of land: Garages at Fenham and Nutcroft Roads

Exclusion of the press and public

That the press and public be excluded form the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in category 3 of paragraph 10.4 of the access to information procedure rules of the Southwark Constitution.

 

The following is a summary of the decisions taken in the closed part of the meeting.

31.

Minutes

Minutes:

The minutes of the closed section of the meeting held on 20 October 2020 were approved as a correct record.

32.

Gateway 2 - Contract Award Approval for Southwark Highways Professional Services Contracts

Minutes:

The cabinet considered the closed information relating to this item. Please see item 15 for the decision.

33.

Acquisition of 13 S106 residential units on Crimscott Street SE1

Minutes:

The cabinet considered the closed information relating to this item. Please see item 18 for the decision.