Agenda and minutes
PDF 153 KBVenue: Rooms GO2A, B and C, 160 Tooley Street, London SE1 2QH
Contact: Paula Thornton and Virginia Wynn-Jones Phone: 020 7525 4395/7055 Email: paula.thornton@southwark.gov.uk; virginia.wynn-jones@southwark.gov.uk
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Apologies
To receive any apologies for absence. Minutes: All members were present. |
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Notification of any items of Business which the Chair Deems Urgent
In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting. Minutes: There were none. |
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Notice of Intention to conduct business in a closed meeting, and any representations received
To note the items specified which will be considered in a closed meeting. Minutes: There were none. |
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Disclosure of Interests and Dispensations
Members to declare any interests and dispensations in respect of any item of business to be considered at this meeting. Minutes: None were declared. |
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Public Question Time (15 Minutes)
To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules. The deadline for the receipt public questions is midnight Thursday 29 February 2024.
Minutes: 1. Ralph Smyth Why has the climate SPD that was due to be published last year been further delayed, and how confident is cabinet that it will be submitted before the Levelling Up and Regeneration Act 2023 phases out SPDs? Response by Councillor Helen Dennis, Cabinet Member for New Homes and Sustainable Development The Climate Supplementary Planning Document (SPD) cannot come to cabinet until the end of the Local Government pre-election period, which is in force from 18 March – 2 May 2024, therefore the earliest date is 18 June 2024.
The SPD contributes to Southwark Council’s commitment to make the borough greener and more sustainable.
The SPD will bring in much needed technical guidance on key issues such as:
· Energy and carbon reduction · Minimising flood risk and water efficiency · Environmental protection and improving air quality · Green Infrastructure, biodiversity and trees (including new government requirement for biodiversity net gain) · Movement and transport · Avoiding waste and minimising landfill.
This guidance will help planning applications consider green initiatives in line with the Southwark Plan 2022, and it is also an important step ahead of the Early Review of the Southwark Plan.
The Government have confirmed that SPDs will remain in force until planning authorities adopt a new style local plan, as set out in the Levelling Up and Regeneration Act (2023). The legislation still includes a requirement for local authorities to prepare ‘Supplementary plans’, with the focus shifted to site specific or area wide policies and design codes. Therefore, much of the guidance in the Climate SPD references can be repurposed under the requirements of the new Act, continuing to play a vital role in the council achieving its net zero carbon target for 2030. 2. Jess Hinings Why does the council's technology and digital strategy not propose anything more ambitious on climate than printing less paper? Such as the digital dashboard XR Southwark suggested to improve accountability, and enable residents and businesses to track the borough’s progress on its climate targets and goals. Response by Councillor Stephanie Cryan, Cabinet Member for Communities, Democracy and Finance Southwark Council is dedicated to doing our utmost for the environment and combating climate change through tangible actions outlined in our Technology and Digital Strategy 2024-2026.
To prioritise energy efficiency, we have implemented various Green IT practices, such as:
1. Virtualised Environments: Instead of using lots of separate servers, we make one server act like many, which saves energy and helps us manage things better.
2. Not Oversizing Systems: We make sure we only give our computer systems the resources they really need, which saves money and makes them work more efficiently.
3. Using Test and Backup Systems when necessary: We only turn on extra systems when we really need them, using smart technology to save resources and energy consumption.
4. We are also encouraging everyone to print less to help the environment.
5. Our plan doesn't stop there, as our strategy supports the many actions we are doing within the Council to end the climate ... view the full minutes text for item 5. |
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Deputation Requests
To consider any deputation requests. The deadline for the receipt of deputation requests is midnight Thursday 29 February 2024. Minutes: There were none. |
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Minutes
To approve as a correct record the minutes of the open section of the meeting held on 6 February 2024. Supporting documents: Minutes: RESOLVED:
That the minutes of the meeting held on 6 February 2024 be approved as a correct record and signed by the chair. |
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Marie Curie - Resident rehousing
To note the ongoing resident engagement to date and the progress on the rehousing of the remaining secure council tenants within Southwark. Supporting documents: Minutes: Councillor Ian Wingfield, addressed cabinet on behalf of local ward councillors.
RESOLVED:
1. That the ongoing resident engagement to date be noted and that the Sceaux Gardens tenants and residents association (T&RA) (comprising resident volunteers that meets at key stages) be thanked for their continued work and engagement with the council to date.
2. That the progress on the rehousing of the remaining secure council tenants within Southwark and the buy-back of properties owned by non-resident leaseholders be noted.
3. That it be agreed that any remaining Marie Curie secure tenant(s) beyond 1 May 2024, are afforded pre advert, direct offer status to allow rehousing to be completed at pace and no later than the end of the first quarter of 2024-25.
4. That officers be instructed to report back in 4 months, in July 2024 on the progress of rehousing all the remaining residents and ultimately confirming a date when the building will be decommissioned.
5. That it be noted that the ongoing cost of maintaining the waking watch does not represent best value for money, as the WW costs are circa £400,000 per annum (for a building with 7 remaining tenants and 4 non-resident leaseholders). |
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Closure of Ann Bernadt Nursery School
To agree to close Ann Bernadt Nursery School from the 31 August 2024 onwards. Supporting documents: Minutes: RESOLVED:
That it be agreed to close Ann Bernadt Nursery School from the 31 August 2024 onwards. |
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Draft Homelessness and Rough Sleeping Strategy
To approve the re-drafted homelessness and rough sleeping strategy for formal consultation and that the strategy should be brought back for consideration by the decision maker with the consultation outcome. Supporting documents: Minutes: Councillor Helen Dennis requested that her cabinet member foreword be included in the strategy document.
RESOLVED:
1. That the re-drafted homelessness and rough sleeping strategy (Appendix 1 of the report), re-drafted supplementary data review (Appendix 2 of the report), re-drafted engagement and consultation plan (Appendix 3 of the report), equalities impact and needs analysis (Appendix 4 of the report) and re-drafted action plan (Appendix 5 of the report) be noted.
2. That the actions and priorities arising from the draft homelessness and rough sleeping strategy be agreed.
3. That the re-drafted homelessness and rough sleeping strategy be agreed for formal consultation and the strategy be brought back for consideration by the decision maker with the consultation outcome. |
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Framework for Strategic Community Infrastructure Levy funding
To agree the framework for allocation of strategic community infrastructure levy (CIL). Supporting documents: Minutes: RESOLVED:
1. That the framework for allocation of strategic community infrastructure levy (CIL) as set out in paragraphs 12 and 13 of the report be agreed.
2. That the allocation of strategic CIL of £350,000 towards the Elephant and Castle over ground station be agreed.
3. That the allocation of strategic CIL of £250,000 towards the Bakerloo Line Extension be agreed. |
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Digital and Technology Strategy 2024-2026
To agree the draft refreshed Digital and Technology Strategy 2024-2026. Supporting documents: Minutes: RESOLVED:
Decision of the Cabinet
1. That the draft refreshed technology and digital strategy 2024-2026, as attached as Appendix 1 to the report, be agreed.
Decision of the Leader of the Council
2. That authority be delegated to the cabinet member for communities, democracy and finance to agree to the final strategy and publish in April 2024. |
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Gateway 1 - Procurement Strategy Approval Temporary Accommodation
To approve the procurement strategy to undertake a procurement exercise for the establishment of a Dynamic Purchasing System (DPS) for the supply and management of temporary accommodation (TA). Supporting documents: Minutes: Councillor Helen Dennis confirmed that the date referred to in paragraphs 30 and 33 of the report relating to the issue of the prior information notice (PIN), should in fact be March 2024 (and not February).
RESOLVED:
1. That the procurement strategy outlined in the report to undertake a procurement exercise for the establishment of a dynamic purchasing system (DPS) for the supply and management of temporary accommodation (TA) for a period of six years from August 2024 at an estimated cost of up to £45m per annum, making a total estimated cost of £270m, be approved.
2. That it be noted that the appointment to the DPS does not constitute any award of contract with the supplier and that this be delegated to the strategic director of housing, where this may be required.
3. That it be noted that the procurement strategy in the report for the DPS will result in bidders being required to provide all forms of temporary accommodation properties, subject to individual negotiation for the call-off process that will be approved in line with the council’s governance, for leases of three, five and up to ten years as well as nightly paid accommodation (NPA). It is further noted that the council reserves the right to procure properties outside of the DPS as and when required.
4. That the council will provide an annual performance report a year after implementation of the DPS to the lead member for council homes and sustainable development. This report will include information on the location and quality of the accommodation as well as the financial impact to the council. |
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Gateway 2 - Contract Award Approval - Integrated sexual and reproductive health service
To approve the use of a contract for the delivery of an integrated sexual and reproductive health service, let by Lambeth Council on Southwark Council’s behalf to King’s College Hospital NHS Foundation Trust for a period of up to seven years. Supporting documents: Minutes: RESOLVED:
1. That the use of a contract for the delivery of an integrated sexual and reproductive health service, let by Lambeth Council on Southwark Council’s behalf to King’s College Hospital NHS Foundation Trust for a period of up to seven years, for an estimated contract value of up to £10,117,975 be approved.
2. That it be noted that the estimated annual value is £1,445,425and that the contract is broken down into three contract phases, with an initial term of three years, and two extensions of two years, each scheduled to commence on 1 April 2024. |
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S106 and Community Infrastructure Levy (CIL) Supplementary Planning Document (SPD)
To approve the new Section 106 (S106) and Community Infrastructure Levy (CIL) Supplementary Planning Document (SPD) for consultation. Supporting documents: Minutes: RESOLVED:
That the new Section 106 (S106) and Community Infrastructure Levy (CIL) Supplementary Planning Document (SPD) be approved for consultation. |
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Motion to Exclude the Press and Public That the press and public be excluded from the meeting for the following item of business on the grounds that they involve the likely disclosure of exempt information as defined in category 3 of paragraph 10.4 of the access to information procedure rules of the Southwark Constitution.
The following is a summary of the decisions taken in the closed part of the meeting. |
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Minutes
To approve as a correct record the closed minutes of the meeting held on 6 February 2024. Minutes: RESOLVED:
That the minutes of the closed section of the meeting held on 6 February 2024 be approved as a correct record and signed by the chair. |