Decision details

Requesting approval to implement a pre procurement strategy to acquire accommodation for the use of temporary accommodation.

Councillor Helen Dennis confirmed that the date referred to in paragraphs 30 and 33 of the report relating to the issue of the prior information notice (PIN), should in fact be March 2024 (and not February).

RESOLVED:

1.  That the procurement strategy outlined in the report to undertake a procurement exercise for the establishment of a dynamic purchasing system (DPS) for the supply and management of temporary accommodation (TA) for a period of six years from August 2024 at an estimated cost of up to £45m per annum, making a total estimated cost of £270m, be approved.

2.  That it be noted that the appointment to the DPS does not constitute any award of contract with the supplier and that this be delegated to the strategic director of housing, where this may be required.

3.  That it be noted that the procurement strategy in the report for the DPS will result in bidders being required to provide all forms of temporary accommodation properties, subject to individual negotiation for the call-off process that will be approved in line with the council’s governance, for leases of three, five and up to ten years as well as nightly paid accommodation (NPA). It is further noted that the council reserves the right to procure properties outside of the DPS as and when required.

4.  That the council will provide an annual performance report a year after implementation of the DPS to the lead member for council homes and sustainable development. This report will include information on the location and quality of the accommodation as well as the financial impact to the council.