Agenda and minutes

Tuesday 16 July 2013 4.00 pm

Venue: Ground Floor Meeting Room GO2A, 160 Tooley Street, London SE1 2QH

Contact: Everton Roberts or Paula Thornton  Phone: 020 7525 7221/4395 Email:;

No. Item




Notification of any items of Business which the Chair Deems Urgent

    In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting.


    The chair gave notice that the following late items would be considered for reasons of urgency, to be specified in the relevant minute:


    Item 8 – Deputation requests


    Item 24 – Investigation into Asbestos Incident, Westonbirt Court


Notice of Intention to conduct business in a closed meeting, and any representations received


Disclosure of Interests and Dispensations

    Members to declare any interests and dispensation in respect of any item of business to be considered at this meeting.


    In respect of item 23, Primary Investment Strategy, Councillor Fiona Colley declared that she had a young child that will be of primary school age in 2016.  However she had received advice from the legal department that this was not a disclosable interest. 


    Councillor Victoria Mills also declared that she had a young child that will be of primary school age in 2016.


Public Question Time (15 Minutes)

    To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules.


    Question to Councillor Veronica Ward from Janet Morris (Joint Co-ordinator, What Next? Southwark):


    “What Next? Southwark is a movement of cultural practitioners from across disciplines in the Southwark area.  Can What Next? Southwark be included as a partner to enable members to work collaboratively with the Council to implement the Cultural Strategy Action Plan 2013-18?


    Response by Councillor Veronica Ward:


    We very much welcome opportunities to work in partnership with a range of organisations in order to deliver our new cultural strategy. We want to do this in a co-ordinated way and officers will be arranging a series of meetings to carry forward the implementation of the strategy. I will ensure that What Next? Southwark is invited to participate in this process.”




Deputation Requests

    To consider any deputation requests.

    Supporting documents:


    This item had not been circulated five clear days in advance of the meeting. The chair agreed to accept the item as urgent as the request had been submitted in line with the constitutional deadline for the receipt of deputation requests and was therefore eligible for consideration by cabinet.




    That the deputation request be heard.


    Futures Steering Board


    The cabinet received a deputation from the Futures Steering Board in respect of the issues contained in the Housing Commission report and the key strategic challenges facing council housing in Southwark at the moment.


    The deputation supported the council’s ambition to build 1,000 new homes but urged the council to build thousands more.  The deputation stressed that new homes were desperately needed to help address the growth of the housing register.


Independent Housing Commission - Conclusions And Next Steps Following Community And Stakeholder Engagement

    To consider the outcomes of the community engagement undertaken in respect of the report of the Independent Housing Commission.

    Supporting documents:


    The leader of the council reported that the cabinet would give a commitment to build ten thousand more new homes in the next 25 years.  This was in addition to the commitment already given to build one thousand new council homes.




    1.  That the outcomes of the community engagement on the report of the Independent Housing Commission be noted, in particular the clear weight of opinion that:


    ·  Council housing should be for people for whom the private rented sector is unaffordable, who are in low paid work, beyond retirement age or unable to work (e.g. through illness or disability) and who have a local connection with the borough

    ·  The council should invest in its housing stock to provide good quality homes for all its tenants

    ·  The council should provide as many homes at genuinely affordable rents as possible and should look creatively at different options for financing and managing the delivery of new council homes

    ·  The council’s housing stock should be better managed and there is a significant appetite among council tenants and homeowners for more resident involvement in housing management, more tenant management initiatives and for exploring partnership working with other social housing providers, where this makes sense for a particular estate or locality.


    2.  Cabinet notes the very high level of participation of tenants, homeowners and other residents in the community conversations about the future of housing and thanks them all for their thoughtful and constructive contributions.


    3.  That the specific input of the Futures Steering Board of council tenant and homeowner representatives be noted and thanks them for their work.


    4.  That the specific view expressed by Homeowners’ Council that there is now greater professionalism and focus to the council's work with homeowners but a need to continue to address the concerns of leaseholders and homeowners be noted.


    5.  That the outcomes of the wider stakeholder engagement with other local authorities, housing associations and representatives of regional and national government commissioned from The Smith Institute be noted.


    6.  That the detailed evaluation of the Independent Housing Commission’s findings commissioned from Savills, which comprises a high level financial and housing stock options appraisal, informed by the most recent stock condition survey, the council’s existing housing investment programme and relevant national policy developments (e.g. the Right to Buy scheme) be noted.


    7.  That the council’s commitment to council housing as a community asset for the long term benefit of Southwark residents and to championing the mixed and diverse communities which make Southwark such a successful and liveable borough be restated.


    8.  That any wholesale or large-scale transfer of its housing stock to another provider be ruled out.


    9.  That amendments proposed to the council’s lettings policy, the report of which appears elsewhere on the agenda, including the proposal to extend the local residency qualification for joining the housing register from 6 months to 2 years be noted.


    10.  That the strategic director of housing and community services


    ·  Bring back proposals to September cabinet on how to increase resident  ...  view the full minutes text for item 8.


Lettings Policy Review


Report into Major Works at Draper House (Housing, Environment, Transport and Community Safety Scrutiny Sub-Committee)


Cultural Strategy 2013-2018


Gateway 1: Procurement Strategy Approval - Supply of Electricity to Quarterly Billed Sites


Gateway 1: Procurement Strategy Approval - Nursing Care Demand Led Contracts


Walworth Town Hall - A Strategic Vision for the Rebuilt Town Hall


Dulwich Supplementary Planning Document


Quarterly Capital Monitoring Outturn Report 2012/13


East Dulwich Estate - Badminton House Options Appraisal


143 Copleston Road, East Dulwich SE15 4AQ - Disposal of Freehold interest


Disposal of Property at Wood's Road, London SE15


Disposal of Former Car Pound, Mandela Way, SE1


Revenue Outturn Report 2012/13, Including Treasury Management


Regeneration Risk Register and Archive Records of Housing Estates

    Supporting documents:




    1.  That regeneration risk registers are not published online but that risk and risk management are considered as part of project communication plans to ensure that risk information is available online, and via other mediums, in order that stakeholders are aware of risks and the strategies to manage them.


    2.  That it be noted that regeneration risk registers have been reviewed and amended as necessary in consideration of the concerns raised by overview and scrutiny committee in relation to National Planning Policy Framework and that the cabinet member for regeneration has been briefed directly on the implications of paragraph 173 of the National Planning Policy Framework.


    3.  That the actions taken by housing and community services to date, and those planned, to improve the accessibility and completeness of building archive information and the potential need for investment to support this be noted.


Primary Investment Strategy

    Supporting documents:




    1.  That the forecast demand for primary places and associated need for the creation of additional capacity within Southwark’s primary estate be noted.


    2.  That approval of the proposed primary investment programme outlined in table 3 and paragraphs 45 and 46 of the report be confirmed.


    3.  That initial consultations on the statutory proposals to permanently enlarge the seven schools identified in paragraph 49 of the report be opened.


    4.  That the approval of budgets for individual permanent expansion projects within the programme budgets identified within the report be delegated to the strategic director of children’s and adults’ services


    5.  That the potential capital liabilities in future years and that ongoing engagement with the Department for Education will be required to ensure funding is sufficient to meet the requirement for new places be noted.


    6.  That it be noted that the strategic director of children’s and adults’ services will approve a programme of temporary expansion for 2014/15 by autumn 2013.


Investigation in to Asbestos Incident, Westonbirt Court

    To note the contents of the two investigation reports into the asbestos incident at Westonbirt Court.


    Supporting documents:


    This item had not been circulated five clear days in advance of the meeting. The chair agreed to accept the item as urgent  as the interim contract for repairs and maintenance for the south of the borough expires on 2 October 2013. A decision to award a long term contract or to pursue an alternative option was required urgently in order to allow a smooth transition and continuity of service to tenants and residents. The decision to award the contract was deferred from 26 June cabinet in order to allow a full investigation in to the asbestos incident. A special cabinet meeting will be arranged for later in July to allow cabinet time to consider the findings of the investigation before considering a report on the long-term contract award.




    Decisions of the Cabinet


    1.  That the contents of the two investigation reports into the asbestos incident at Westonbirt Court included as appendices to the report be noted.


    2.  That a further report be received at a special cabinet meeting regarding the award of the repairs and maintenance contract for the south of the borough.


    3.  That officers' recommendations in the internal investigation report at Appendix 1 of the report be noted.


    Decision of the Leader of the Council


    4.  That the monitoring of the implementation of the recommendations (referred to in 3 above) be delegated to the deputy leader and cabinet member for housing management.

Exclusion of press and public

It was moved, seconded and




That the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in category 3 of paragraph 10.4 of the Access to Information Procedure Rules of the Southwark Constitution.


The following is a summary of the closed part of the meeting.




The closed minutes of the meeting held on 26 June 2013 were approved as a correct record and signed by the chair.


Disposal of Property at Wood's Road, London SE15


The cabinet considered the closed information relating to this item. See item 19 for the decision.  


Disposal of Former Car Pound, Mandela Way, SE1


The cabinet considered the closed information relating to this item. See item 20 for the decision.