Agenda and minutes
PDF 92 KBVenue: Ground Floor Meeting Room GO1A, 160 Tooley Street, London SE1 2QH
Contact: Everton Roberts or Paula Thornton Phone: 020 7525 7221/4395 Email: everton.roberts@southwark.gov.uk; paula.thornton@southwark.gov.uk
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Apologies
To receive any apologies for absence. Minutes: All members were present. |
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Notification of any items of Business which the Chair Deems Urgent
In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting. Minutes: There were no late items. |
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Notice of Intention to conduct business in a closed meeting, and any representations received
To note the items specified which will be considered in a closed meeting. Supporting documents: Minutes: No representations were received in respect of the items listed as closed business for the meeting. |
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Disclosure of Interests and Dispensations
Members to declare any interests and dispensation in respect of any item of business to be considered at this meeting. Minutes: There were no disclosures of interests or dispensations. |
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Public Question Time (15 Minutes)
To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules. Minutes: There were no public questions. |
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Minutes
To approve as a correct record the minutes of the open section of the meeting held on 14 May 2013. Supporting documents: Minutes: RESOLVED:
That the open minutes of the meeting held on 14 May 2013 be approved as a correct record and signed by the chair. |
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Deputation Requests
To consider any deputation requests. Minutes: There were no deputation requests. |
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Call-in: Gateway to Peckham - Public Square and Station Regeneration - Recommendations from Overview and Scrutiny Committee
To consider recommendations from the overview and scrutiny committee. Supporting documents: Minutes: Councillor Catherine Bowman presented the overview and scrutiny committee report.
This item was considered in conjunction with item 9 below. See item 9 for decisions. |
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Gateway to Peckham - Public Square and Station Regeneration - Officer response to Overview and Scrutiny Recommendations
To consider a report in response to the recommendations of the overview and scrutiny committee. Supporting documents: Minutes: This item was considered in conjunction with item 8 above.
RESOLVED:
1. That models of partnership arrangements which are as dynamic as possible while involving the widest range of stakeholders and community groups be investigated.
2. That a further report on the findings of the engagement models investigated be received in the autumn.
3. That the area where interests need to be acquired which is set out Appendix 1 of the report be noted.
4. That the cabinet member and officers ensure that the outcomes of involvement activities for this project are recorded, especially those with partners, alongside logistical information on the number of meetings and consultation documents distribution and stakeholders consulted, to ensure meaningful and measurable engagement. |
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Policy and Resources Strategy 2014/15: Revenue Budget - Initial Financial Remit
To note the provisional funding settlement for 2014/15 as announced by Government in December 2012 and other issues relating to the policy and resources strategy. Supporting documents: Minutes: RESOLVED:
1. That the provisional funding settlement for 2014/15 as announced by Government in December 2012, including lost spending power of £20.6m as adjusted be noted.
2. That it be noted that the forthcoming spending round announcement was due on 26 June 2013 and that this contains the potential for further reductions in funding to local government over the next two years.
3. That the emerging pressures on council budgets for future years including general and contractual inflation, pay awards and general demand pressures across services be noted.
4. That the commitment to the ten fairer future promises as set out in the council plan and medium term resources strategy (MTRS) and the seven budget principles to guide and underpin the work of officers in arriving at a balanced budget proposal for 2014/15 be reaffirmed.
5. That officers continue to work on budget options for a balanced budget in 2014/15 for presentation to the cabinet in the autumn of 2013, following a programme of public consultation over the summer. |
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Fairer Future Annual Performance Report 2012/13
To note the progress against the ten fairer future promises and portfolio performance objectives in the council plan. To agree to recommend to council assembly the council plan’s cabinet member portfolio objectives and targets for 2013/14. Supporting documents: Minutes: RESOLVED:
1. That progress in 2012/13 against the ten fairer future promises and portfolio performance objectives in the council plan be noted.
2. That the council plan’s cabinet member portfolio objectives and targets for 2013/14 (Appendix 1) be agreed.
3. That the following new equality objective for the transport, environment and recycling portfolio be agreed “to refresh the current processes for considering the needs of residents and local communities that may be affected by public realm projects to ensure that accessibility needs for specific groups be met” with the following new milestones and specified targets:
· Consultation, feedback processes and work programmes reviewed, best practice identified (by quarter 3) · Actions and Improvements identified (by quarter 3) · Improvement plan produced (by quarter 4) · Improvement plan implemented and evaluated (to be a target for 2014/15).
4. That council assembly be recommended to agree the council plan’s cabinet member portfolio objectives and targets for 2013/14 (Appendix 1 of the report).
NOTE: In accordance with overview and scrutiny procedure rule 22.1(a) (budget and policy framework) these decisions are not subject to call-in. |
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Response to Scrutiny Report into Access to Maternal Health and Early Years Services for the Gypsy and Traveller Communities
To note and agree the response to the recommendations of both the overview and scrutiny committee and health, adult social care, communities and citizenship sub-committee on services for the gypsy and traveller communities. Supporting documents: Minutes: Councillor Rebecca Lury, chair of the health, adult social care, communities and citizenship sub-committee was in attendance to provide comments in respect of the cabinet response to this scrutiny report.
RESOLVED:
That the response to the recommendations of both the overview and scrutiny committee and health, adult social care, communities and citizenship sub-committee on services for the gypsy and traveller communities be noted and agreed. |
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Response to the Overview and Scrutiny Committee - Housing, Environment, Transport and Community Safety Scrutiny Sub-Committee Review of Tenants and Residents Association Halls and Communal Rooms
To note and agree the response to the housing, environment, transport and community safety scrutiny sub-committee’s investigation into tenants and residents association halls and communal rooms and to note the additional activity being undertaken to improve the service. Supporting documents: Minutes: RESOLVED:
1. That the response to the housing, environment, transport and community safety scrutiny sub-committee’s investigation into tenants and residents association (TRA) halls and communal rooms be noted and agreed.
2. That the additional activity being undertaken to improve the service be noted. |
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Major Works Status Report incorporating Warm, Dry and Safe
To note the status of the housing investment programme with particular reference to the warm, dry and safe programme and to note that this programme will be fully committed by the end of 2015/16. Supporting documents: Minutes: RESOLVED:
1. That the status of the housing investment programme with particular reference to the warm, dry and safe programme be noted.
2. That it be noted that the warm, dry and safe programme will be fully committed by the end of 2015/6.
3. That the planned brought forward schemes from 2014/15 and 2015/16 programmes be noted.
4. That the progress of the strategic safety works programme be noted. All substantial risk high rise blocks have now been completed. The majority of high moderate risk blocks originally identified have now been completed with the rest due to complete early in 2013/14. Further work is being prioritised and a further report will be drawn up to seek approval for the additional resources required.
5. That it be noted that the amount of stock that has actually been surveyed has increased from around11% when the initial programme was compiled to 32% as at March 2013.
6. That the additional resources that have been provisionally secured be noted and that it also be noted that an additional £48.8m secured through decent homes backlog funding is added to the investment assumptions for the delivery of the warm, dry and safe programme in addition to the current resources. A further report in December 2013 will formally request for any additional resources, if required, for the completion of the warm, dry and safe programme.
7. That it be noted that the council is working with British Gas to deliver environmental improvements including roofs, windows and cavity work. This is at a notional cost to Southwark. The council is piloting an initial package of works in Bermondsey and Rotherhithe and if successful this will be rolled out to a larger number of properties.
8. That the plans to consult exclusively with leaseholders early in the planned worked process as part of the council’s commitment for “putting residents first” be noted.
9. That it be noted that this report will be sent to home owners council and tenant council following cabinet approval. |
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Gateway 1: Procurement Strategy Approval - Lift Maintenance Contract
To approve the revised procurement strategy for the lift maintenance contract. Supporting documents: Minutes: RESOLVED:
That the revised procurement strategy outlined in the report for the lift maintenance contracts, contract A, north of the borough at an estimated annual cost of £1,721,000 and contract B, south of the borough at an estimated annual cost of £1,398,000 for a period of five (5) years from 8 September 2014, with the potential for two (2) twelve month extensions, subject to performance, making an estimated contract value of £21,833,000 be approved. |
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Gateway 2: Contract Award Approval - Long-term Repairs and Maintenance Contract
To approve the contract award of the repairs and maintenance contract covering Camberwell, Peckham, Peckham Rye, Nunhead and Dulwich (and borough wide temporary accommodation). Supporting documents: Minutes: This item was deferred. |
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Gateway 2: Contract Award Approval - Communal Lighting and Lightning Protection Contract
To approve the award of the communal lighting and lightning protection contract. Supporting documents: Minutes: RESOLVED:
That the award of the communal lighting and lightning protection contract to Spokemead Maintenance Ltd for the estimated sum of £896,000 per annum for the period of 3 years from 1 October 2013 to the value of £2,688,000; with the option to extend by a further 2 years in 12 monthly increments making the total estimated contract value £4,480,000 be approved. |
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143 Copleston Road, East Dulwich SE15 4AQ - Disposal of Freehold interest
To authorise the disposal of the council’s freehold interest in 143 Copleston Road, East Dulwich, SE15. Supporting documents: Minutes: This item was deferred. |
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Colechurch House, SE1
To agree to authorise the council’s head of property to agree and where appropriate to vary the terms of the heads of terms and agreement regarding the joint disposal of the sites at Duke Street and Tooley Street, SE1. Supporting documents: Minutes: RESOLVED:
That the head of property be authorised to agree and where appropriate vary the terms of the heads of terms and agreement regarding the joint disposal of the sites at Duke Street Hill and Tooley Street SE1 in accordance with the terms set out in the closed cabinet report. |
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Disposal of The Grange (Sites C2 and C4) Bermondsey Spa, London SE1
To agree to the disposal of The Grange and to authorise the head of property to agree any variation to the terms and conditions necessary to achieve the disposal. Supporting documents: Minutes: RESOLVED:
1. That the disposal of The Grange (‘The Property’) to the preferred bidder on the principal terms set out in the closed version of the report be agreed.
2. That the head of property be authorised to agree any variations to these terms that may be necessary to achieve the disposal in the light of further negotiations and securing full planning consent.
3. That in the unlikely event the sale to the preferred bidder does not proceed to exchange, the head of property be authorised to agree the terms of a sale with any one of the under bidders set out in the report or any other third party, provided that the terms conform with the council’s legal obligation to achieve the best consideration reasonably obtainable. |
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Appointments to Outside Bodies 2013/14
To agree appointments to outside bodies for 2013/14 municipal year. Supporting documents: Minutes: RESOLVED:
1. That the appointments to the outside bodies listed in Appendix A of the report for the 2013/14 municipal year be agreed as follows:
Age UK London
Councillor Catherine McDonald
Better Bankside Board
Councillor Adele Morris
Canada Water Consultative Forum
Councillor Fiona Colley Councillor Jeff Hook Councillor Wilma Nelson Councillor Michael Situ
Central London Forward
Councillor Peter John
Centre for Literacy in Primary Education
Councillor Renata Hamvas
Creation Trust
Councillor Fiona Colley Councillor Dan Garfield Councillor Lorraine Lauder MBE
Cross River Board
Councillor Fiona Colley
Crystal Palace Community Development Trust
Councillor Lewis Robinson
Cycling England (Member Champion for Cycling)
Councillor Barrie Hargrove
Greater London Enterprise Limited
Councillor Fiona Colley
Green Chain Joint Committee
Councillor Barrie Hargrove Councillor Victoria Mills
Groundwork Borough Steering Group
Councillor Mark Glover Councillor Toby Eckersley Councillor Graham Neale
Groundwork South London Sub-Regional Committee
Councillor Mark Glover
Guys and St. Thomas NHS Foundation (Council of Governors)
Councillor Catherine McDonald
Kings College Hospital NHS (Council of Governors)
Councillor Catherine McDonald
Lambeth and Southwark Housing Association Limited
Councillor Ian Wingfield
Local Government Association (LGA) Urban Commission
Councillor Peter John (3 votes) Councillor Anood Al-Samerai (2 votes)
London Road Safety Council (LRSC)
Councillor Barrie Hargrove Councillor Dora Dixon-Fyle
London Youth Games Limited
Councillor Veronica Ward Councillor Dora Dixon-Fyle (Deputy)
North Southwark Environment Trust
Councillor Neil Coyle
Potters Fields Park Management Trust
Councillor Peter John Eleanor Kelly
South Bank Partnership
Councillor Fiona Colley Councillor Adele Morris Councillor David Noakes Councillor Geoffrey Thornton
South Bank and Bankside Cultural Quarter Directors Board
Councillor Veronica Ward
South Bermondsey Big Local Partnership Steering Group
Councillor Richard Livingstone Councillor Paul Kyriacou
South London Gallery Trustee Limited
Councillor Cleo Soanes Councillor Mark Williams Councillor Catherine Bowman
South London and Maudsley (SLaM) and NHS Trust Members Council
Councillor Catherine McDonald
Southwark and Lambeth Archaeological Excavation Committee (SLAEC)
Councillor Darren Merrill Mr. Bob Skelly (Deputy)
Southwark Cathedral Education Centre
Councillor Cleo Soanes
Southwark Community Leisure Ltd. (Fusion) Management Board
Councillor Michael Seaton Councillor Michael Bukola Councillor Michael Mitchell
Southwark Police and Community Consultative Group
Councillor Althea Smith Councillor Cleo Soanes Councillor Kevin Ahern Councillor Mark Williams Councillor Mark Seaton Councillor Graham Neale Councillor Jonathan Mitchell Councillor Michael Bukola Councillor Poddy Clark Councillor Lewis Robinson
Waterloo Quarter Business Alliance – Southwark (Business Improvement District)
Councillor David Noakes |
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Nominations to Panels, Boards and Forums 2013/14
To agree the allocation of places and nominations to the panels, boards and forums for the 2013/14 municipal year. Supporting documents: Minutes: RESOLVED:
1. That the allocation of places to the panels and boards and forums set out in Appendix A of the report for the 2013/14 municipal year be agreed as follows:
Fostering Panel
Councillor Victoria Mills
Joint Partnership Panel (Trade Union Consultation)
Councillor Peter John Councillor Richard Livingstone
Leaseholders Arbitration Panel
Councillor Norma Gibbes Councillor Mark Glover Councillor Right Reverend Emmanuel Oyewole Councillor Martin Seaton Councillor Althea Smith Councillor Poddy Clark Councillor Eliza Mann Councillor Tim McNally Councillor Wilma Nelson Councillor Jeff Hook Councillor Michael Bukola Councillor Geoffrey Thornton Councillor Adele Morris Councillor Lewis Robinson
Secure Accommodation Panel
Councillor Patrick Diamond Labour group reserve vacancy Councillor Wilma Nelson Councillor Lisa Rajan (Reserve)
Southwark Safeguarding Children’s Board
Councillor Dora Dixon-Fyle
Standing Advisory Council on Religious Education
Councillor Right Reverend Emmanuel Oyewole Councillor Cleo Soanes Councillor Poddy Clark Councillor Columba Blango
Tenancy Agreement Arbitration Panel
Councillor Rowena Davis Councillor Norma Gibbes Councillor Mark Glover Councillor Right Reverend Emmanuel Oyewole Councillor Mark Williams Councillor Althea Smith Councillor Poddy Clark Councillor Eliza Mann Councillor Tim McNally Councillor Wilma Nelson Councillor Jeff Hook Councillor Michael Bukola Councillor Geoffrey Thornton Councillor Adele Morris Councillor Toby Eckersley
Tenant Management Organisation Liaison Committee
Councillor Claire Hickson Councillor Darren Merrill Councillor Anood Al-Samerai Councillor Michael Bukola Councillor Ian Wingfield
2. That the Standing Advisory Council on Religious Education appoint its own chair and vice chair for 2013/14. |
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Exclusion of Press and Public It was moved, seconded and
RESOLVED:
That the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in category 3 of paragraph 10.4 of the Access to Information Procedure Rules of the Southwark Constitution.
The following is a summary of the closed part of the meeting |
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Minutes
To approve as a correct record the closed minutes of the meeting held on 14 May 2013. Minutes: The closed minutes of the meeting held on 14 May 2013 were approved as a correct record and signed by the chair. |
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Gateway 2: Contract Award Approval - Long Term Repairs and Maintenance Contract Minutes: This item was deferred. |
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Gateway 2: Contract Award Approval - Communal Lighting and Lightning Protection Contract Minutes: The cabinet considered the closed information relating to this item. See item 17 for decision. |
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Colechurch House, SE1 Minutes: The cabinet considered the closed information relating to this item. See item 19 for decision. |
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Disposal of The Grange (Sites C2 and C4) Bermondsey Spa, London SE1 Minutes: The cabinet considered the closed information relating to this item. See item 20 for decision. |