Agenda and minutes
PDF 136 KB| No. | Item |
|---|---|
|
Apologies
To receive any apologies for absence. Minutes: Apologies for lateness were received from Councillors Veronica Ward and Barrie Hargrove.
(Councillor Veronica Ward arrived at 7.10pm and Councillor Barrie Hargrove 7.20pm) |
|
|
Notification of any other items of Business which the Chair Deems Urgent
In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting. Minutes: The chair gave notice that the following late item would be considered for reasons of urgency, to be specified in the relevant minutes:
Item 19 – Impact of 2010/11 Cross-Government Savings on Southwark Council |
|
|
Disclosure of Interests and Dispensations
Members to declare any personal interests and dispensation in respect of any item of business to be considered at this meeting. Minutes: There were no disclosures of interests or dispensations. |
|
|
Minutes
To approve as a correct record the minutes of the open section of the meeting held on 7 July 2010. Supporting documents: Minutes: RESOLVED:
That the open minutes of the meeting held on 7 July 2010 be approved as a correct record and signed by the Chair. |
|
|
Public Question Time (15 Minutes)
To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules. Minutes: There were no public questions. |
|
|
Request for a deputation - Maydew House residents
To consider whether to hear a deputation request from residents of Maydew House. Supporting documents: Minutes: The strategic director of regeneration and neighbourhoods circulated comments in respect of the deputation request.
RESOLVED:
That the deputation be heard.
The deputation spokesperson addressed the meeting outlining concerns relating to the options for Maydew House set out in the report with specific reference to the costs projected for refurbishment work to be undertaken and the issue of asbestos. The deputation advised that they did not want to leave their homes for this work to be undertaken and requested to be given more options before a conclusive decision was made about their future at Maydew House.
|
|
|
Maydew House - Results from the Residents' Consultation
To note the findings from the consultation with the tenants and leaseholders of Maydew House and agree recommendations relating to the long term future of Maydew House as set out in the report. Supporting documents: Minutes: The strategic director of regeneration and neighbourhoods advised a correction to the report, that paragraph 129 should be deleted.
MOTION OF ADJOURNMENT
At 8.05pm, it was moved, seconded and
RESOLVED:
That the meeting stand adjourned for 10 minutes.
The meeting re-convened at 8.15pm.
RESOLVED:
That consideration of Maydew House be adjourned for a few weeks to a special meeting of the cabinet in order to receive further information in respect of the asbestos at the block, including an opportunity for cabinet members to question asbestos experts in person and to also consider the London Fire Brigade report at the same time.
|
|
|
Aylesbury Private Finance Initiative Housing Project - Submission of the Interim Outline Business Case (IOBC)
To confirm the redevelopment strategy for the delivery of new homes and associated infrastructure on sites set out in the report and to approve the submission of the Interim Outline Business Case (IOBC) for a Housing Revenue Account (HRA) based Private Finance Initiative (PFI) Project. (colour copies of appendices will be made available to cabinet members) Supporting documents: Minutes: RESOLVED:
1. That the redevelopment strategy for the delivery of new homes and associated infrastructure on sites 1b, 1c, 8 and 9 that requires that sites 8 and 9 (formerly part of phase 3) are brought forward be confirmed.
2. That the submission of the interim outline business case (IOBC) for a housing revenue account (HRA) based private finance initiative (PFI) project in partial support of the delivery of social rented homes and associated infrastructure on Aylesbury sites 1b, 1c, 8 and 9 be agreed.
3. That the leader of the council delegate approval to the cabinet member for regeneration and corporate strategy to approve the final version of the interim outline business case (IOBC) to be submitted to the Homes and Communities Agency (HCA).
4. That the preparation of an outline business case (OBC) proceed subject to an acceptable outcome from the Homes and Communities Agency (HCA’s) review of the interim outline business case (IOBC).
5. That the procurement approach of delivering intermediate and private for sale homes and associated infrastructure also located within sites 1b, 1c, 8 and 9 in line with the ability of the market to absorb these facilities be agreed in principle.
6. That in parallel with the above actions, alternative delivery vehicles for the sites comprising phase 2 and the remainder of phase 3 be explored further.
7. That officers report back to cabinet for a decision on the rehousing and purchasing the property interests of relevant leaseholders and on progress on the interim outline business case (IOBC) prior to its submission.
|
|
|
Home and Communities Agency Borough Investment Plan
To seek agreement to submit a Borough Investment Plan to the Homes and Communities Agency (HCA), as part of the Single Conversation process, with a view to entering into a Borough Investment Agreement at a later date. Supporting documents: Minutes: RESOLVED:
1. That a Borough Investment Plan be submitted to the Homes and Communities Agency (HCA), as part of the Single Conversation process, with a view to entering into a Borough Investment Agreement next year.
2. That the working draft of the Borough Investment Plan be approved in principle and, subject to any further refinement or amendment identified by members or as a result of further dialogue with Homes and Communities Agency (HCA) colleagues. That cabinet delegate the approval of these final amendments to the strategic director of regeneration and neighbourhoods in consultation with the cabinet member for regeneration and corporate strategy and the deputy leader and cabinet member for housing management prior to submission to the Homes and Communities Agency.
3. That officers report back to cabinet on a regular basis on the progress of the Single Conversation process and the delivery programme that arises from it.
|
|
|
Outcome of the final consultation process on the proposed permanent enlargement of Lyndhurst School
To seek agreement to permanently enlarge Lyndhurst Primary School from 45 to 60 pupils. Supporting documents: Minutes: RESOLVED:
That in the light of the outcome of the statutory consultation process the Lyndhurst Primary School’s capacity be permanently enlarged from 315 to 420 pupils and that the school’s admission number be increased from 45 to 60 pupils from 1 September 2010.
|
|
|
End of Year Business Report 2009/10
To note the end of year business report for 2009/10. Supporting documents: Minutes: RESOLVED:
That the end of year business report for 2009/10 (Appendix 1 to the report) be noted.
|
|
|
Revenue Outturn - 2009/10
To note the general fund outturn for 2009/10. Supporting documents: Minutes: RESOLVED:
That the following be noted:
· the general fund outturn for 2009/10 and the net contribution to reserves · that the favourable variance on the general fund will be taken to the modernisation reserve · the housing revenue account’s (HRA) outturn for 2009/10 and movement on reserves · achievements of budgeted targets for the year for savings and · the collection fund’s year-end surplus balance.
|
|
|
Safer Southwark Partnership Revised Rolling Plan
To seek approval to the 2008/12 Safer Southwark Partnership (SSP) Rolling Plan and six priorities and to note the performance improvements which resulted in a reduction of total notifiable offences.
Supporting documents: Minutes: RESOLVED:
1. That the 2008/12 Safer Southwark Partnership (SSP) Rolling Plan and six priorities, as revised for 2010/11 be approved (see appendix 1 of the report).
2. That the performance improvements, which resulted in a reduction of total notifiable offences by 6% in 2009/10 compared to 2008/9 be noted.
|
|
|
Gateway 1 - Procurement Strategy Approval - Framework contracts to provide bailiff services to the Revenues & Benefits and Parking Services
To seek approval for the procurement strategy outlined in the report for the creation of a framework of up to five suitable bailiff companies to provide legal enforcement and debt collection services to both the revenues and benefits services and parking services. Supporting documents: Minutes: RESOLVED:
That the procurement strategy outlined in the report for the creation of a framework of five suitable bailiff companies to provide legal enforcement and debt collection services to both the revenues & benefits service and parking services be approved. The framework to also be available to other parts of the council who may wish to call on the services provided within it. The framework to last for four years from 1 April 2011.
|
|
|
De-Cluttering Programme Review - Report of Scrutiny Sub-Committee B
To consider the report of scrutiny sub-committee B in respect of the de-cluttering review. Supporting documents: Minutes: Councillor Mark Glover attended the meeting to present the scrutiny report.
RESOLVED:
That the recommendations of the de-cluttering programme review undertaken by scrutiny sub-committee B (attached as appendix 1 to the report) be noted, and the cabinet member for environment, transport and recycling as lead cabinet member bring back a report to cabinet with a proposed response to the overview and scrutiny committee by 21 September 2010.
|
|
|
Food Strategy Scrutiny Review - Report of Scrutiny Sub-Committee B
To consider the report of scrutiny sub-committee B in respect of the food strategy review. Supporting documents: Minutes: Councillor Mark Glover attended the meeting to present the scrutiny report.
RESOLVED:
That the recommendations of the food strategy review undertaken by scrutiny sub-committee B (attached as appendix 1 to this report) be noted, and the cabinet member for environment, transport and recycling as lead cabinet member (in consultation with the cabinet members for children’s services, regeneration and corporate strategy and health & adult care) bring back a report to cabinet with a proposed response to the overview and scrutiny committee by 21 September 2010.
|
|
|
Gateway 2: Contract Award Approval - Corporate Insurance Procurement (excluding Property Insurance)
To seek approval to award the various element of the corporate insurance contracts in 3 packages to 3 separate contractors for three years from the 1 October 2010. Supporting documents: Minutes: RESOLVED:
1. That the award of the various elements of the corporate insurance contracts in 3 packages to 3 separate contractors, for three years from the 1 October 2010 be approved.
2. That the leader of the council delegate approval to the cabinet member for finance and resources or the finance director, whichever is the most expedient, to exercise the council’s options to extend the terms of the corporate insurance contracts for up to a maximum of two single years (1+1), subject to appropriate reviews and satisfactory performance.
|
|
|
Children's Residential Care
To approve the closure of the externalised 7 bedded children’s residential home and the spot contracting of equivalent placements at negotiated prices below the current contracted price.
Supporting documents: Minutes: RESOLVED:
1. That the formal procurement process for the tendering of children’s residential care is formally concluded and no provider be awarded the contract.
2. That the objectives of the children in care placement strategy as detailed within the report be agreed.
3. That the council’s externally contracted children’s residential home be closed as a result of the unsuccessful competitive tendering process which did not provide best value for the council and which resulted in unit costs above the Pan-London national average.
4. That as a result of the closure of the home formal approval be given to further extend the existing contract variation from 1 October 2010 to 1 November 2010 in order that the council has sufficient time to liaise with all partners and adhere to all statutory and legislative requirements.
|
|
|
Impact of 2010/11 Cross-Government Savings on Southwark Council
To seek agreement for the strategic directors to work with cabinet members to manage and mitigate the impact of in-year grant reductions announced as part of the national emergency budget package, to note the clawback of the pay award inflation budget and seek agreement to instruct the finance direct to ask strategic directors to identify savings of 25% over the three years 2011/12- 2013/14
Supporting documents: Minutes: This item had not been circulated five clear days in advance of the meeting. The chair agreed to accept the item for reasons of urgency because of the significant level of reductions required for in-year grant funding and the need to commence action to manage and mitigate this.
RESOLVED:
1. That the strategic directors be instructed to work with cabinet members to manage and mitigate the impact of in-year grant reductions announced as part of the national emergency budget package.
2. That the clawback of the pay award inflation budget to corporate contingency, given the proposed 2010/11 pay freeze for public sector employees be noted.
3. That the finance director be instructed to ask strategic directors to identify savings of 25% over the three years 2011/12 – 2013/14 in line with the public sector spending cuts.
4. That strategic directors be instructed to report back to the finance director and cabinet member for finance and resources on their progress in managing in-year reductions by the end of August. That cabinet agrees that the leader delegate authority to the cabinet member for finance and resources to consider at the point whether any of the £940,000 (as estimated in paragraph 28 of the report) that is being clawed back into corporate contingency should be used to offset any exceptional pressures arising from these reductions.
5. That the leader of the council be instructed to write to the Secretary of State explaining the impact of the potential cuts arising from the emergency budget on deprived inner-city boroughs like Southwark to enable the Secretary of State to make representations to the Treasury in the comprehensive spending review process. That the three borough Members of Parliament also be involved in making this representation.
6. That the finance director be instructed to put together plans for approval by the leader and cabinet member for finance and resources, for public consultation in the autumn on the impact of the emergency budget over the next four years on the council to seek the community’s views on their priorities for services and savings.
|
|
|
EXCLUSION OF PRESS AND PUBLIC It was moved, seconded and
RESOLVED:
That the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in category 3 of paragraph 10.4 of the Access to Information Procedure Rules of the Southwark Constitution.
The following is a summary of the decisions taken in the closed section of the meeting. |
|
|
Minutes
To agree as a correct record the closed minutes of the meeting held on 7 July 2010. Supporting documents: Minutes: The closed minutes of the meeting held on 7 July 2010 were agreed as a correct record and signed by the Chair. |
|
|
Gateway 2: Contract Award Approval - Corporate Insurance Procurement (excluding Property Insurance)
Supporting documents: Minutes: The cabinet considered the closed information relating to this item. See item 17 for decision. |
|
|
Children's Residential Care
Supporting documents: Minutes: The cabinet considered the closed information relating to this item. See item 18 for decision.
The meeting ended at 9.30pm |