Jump to content | Change font size and colours

Agenda and minutes

Venue: Ground Floor Meeting Room G02A - 160 Tooley Street, London SE1 2QH

Contact: Paula Thornton  Phone: 020 7525 4395 Email:  paula.thornton@southwark.gov.uk

Items
No. Item

1.

Apologies

2.

Notification of any items of Business which the Chair Deems Urgent

    In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting.

    Minutes:

    The chair gave notice of the following late items:

     

    Item 19a:  Ledbury Estate: Reference from Overview and Scrutiny Committee

     

    Item 30:  Policy and Resources Strategy: Revenue Monitoring report, including Treasury Management 2017-18 (Month 4).

     

    Reasons for urgency and lateness will be specified in the relevant minute. 

3.

Notice of Intention to conduct business in a closed meeting, and any representations received

4.

Disclosure of Interests and Dispensations

    Members to declare any interests and dispensations in respect of any item of business to be considered at this meeting.

    Minutes:

    Councillor Johnson Situ declared a non-pecuniary interest in item 14: A Review of Further Education and Skills Provision and Local Support Arrangements: A report from the overview and scrutiny committee, as he was a governor at Lewisham and Southwark College. The report was being received by cabinet and would be subject to a further report back within eight weeks.

5.

Public Question Time (15 Minutes)

    To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules. The deadline for the receipt of public questions is midnight Wednesday 13 September 2017.

    Minutes:

    Public Question from Brigid Gardner on behalf of Dulwich Village Forum

     

    The new junction design for Dulwich Village is going ahead despite community opposition. Once works are complete and the bedding-in period is over, what tools, data and criteria will be used to measure the success of the scheme against the? ??Dulwich Vision, ‘Healthy Streets’ and the 2011 Transport Plan?   

     

    Response by Councillor Ian Wingfield, Cabinet Member for the Environment and the Public Realm

     

    The Dulwich Village junction modification is part of the Elephant and Castle to Crystal Palace quietway proposal and a critical element of the council’s cycle strategy.

     

    Our monitoring plan will cover the entire route, although specific issues will be monitored at some significant locations, including the Dulwich Village junction

     

    Following completion of the works at Dulwich Village full post monitoring will be carried out. Monitoring will start with a road safety audit stage 3 carried out by an independent road safety specialist as soon as possible after completion which will identify any immediate safety issues that occur post-construction 

     

    Over the following year the council will be monitoring air quality changes on the 4 approaches to the junction and traffic counts will be taken at intervals to see how traffic has been affected at various times of the year, as well as traffic flow and delay information which will be compared to the baseline and modelled data.

     

    There is a central database of all collisions in the borough that result in personal injury and once a full 12 months data is available the independent road safety specialist will be invited back to carry out a further audit (stage 4) that looks at the cause of any incidents that have taken place, in particular those involving pedestrians and cyclists. 

     

     


    Summary of General Monitoring Plan for QW7

     

    Activity

    Measure

    Baseline

    Target

    Safety

    Average speed

    85th percentile speed

    % of commercial vehicles

    Road Safety Audit stage 3

    Road Safety Audit stage 4

    Traffic speed conditions prior to changes.

     

     

    Ref-RSA 1&2

    Average speed below 24mph on all roads

     

    No serious safety concerns raised at audit

    Modal shift 

    Traffic counts as part of ongoing Annual Transport Plan Monitoring report.

    Current mode share for cycling in Southwark is 4.6 per cent, which equates to approximately 35,000 trips made by cycle every day

    Our target is to increase mode share for cycling to 10 per cent by 2025/26. This means an increase of 40,000 daily trips in 10 years time. We will continue to review progress against our target on an annual basis as part of the Annual Transport Plan.  Specific screen line counts will be taken on Q7 12 months after completion.

     

    Monitoring Plan Specific for Dulwich Village Junction

     

    Activity

     Measures

    Baseline

    Target

    Compliance to newly introduced internal stop lines by cyclists

    Pedestrian conflict  /comfort assessment 

    N/A

    100% compliance at school opening times by cyclists 

    Queue length on Court Lane  and Calton Avenue due to change in priority

    Undertake junction review –traffic surveys (AM/ PM/ inter-peak delays )

    Compare baseline queue length/delay  ...  view the full minutes text for item 5.

6.

Minutes

7.

Deputation Requests

8.

Petition from Southwark Group of Tenant Organisations (SGTO) - Keep the Repairs Line Free

    To consider a petition from Southwark Group of Tenant Organisations (SGTO) requesting to “keep the repairs line free.”

    Supporting documents:

    Minutes:

    The petition spokesperson addressed the meeting to outline their concerns relating to the decision to change the housing repairs line from a Freephone number to a paid number. It was felt that the move would cause considerable upset and hardship for the sake of saving a relatively minor sum of money. Additionally it was felt that many residents living in council housing do not use a land line or have a phone contract, with a large proportion using pay as you go calls.  SGTO were happy to support a digital inclusion strategy but wished to exercise caution before any such strategy was mature, with the risk of impacting residents negatively.

     

    Councillor Fiona Colley, cabinet member for finance, modernisation and performance responded to the petition by confirming that cabinet would retain the Freephone for housing repairs.

     

    RESOLVED:

     

    1.  That the petition from Southwark Group of Tenant Organisations (SGTO) requesting to “keep the repairs line free” be received.

     

    2.  That the Freephone number for housing repairs be retained.

9.

Canada Water Regeneration

10.

Approval of the Council's Local Implementation Delivery Plan - Annual Spending Submission for 2018-19

    To agree the content of the council’s proposed submission to Transport for London (TfL) identifying transport projects to be delivered with TfL local implementation plan (LIP) for 2018-19.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    Decisions of the Cabinet

     

    1.  That the content of the council’s proposed submission to Transport for London (TfL) identifying transport projects to be delivered with TfL LIP funding in 2018-19 Appendix A of the report be agreed.

     

    2.  That the identified programme be submitted to TfL by 13 October 2017.

     

    3.  That the implementation of the programmes as set out in Appendix A of the report be agreed.

     

    Decisions of  the Leader of the Council

     

    4.  That authority be delegated to the cabinet member for environment and public realm to amend the programme for 2018-19 should any variations to the proposed programme be required. The cabinet member shall consult community council chairs regarding scheme changes in their area.

     

    5.  That authority be delegated to the cabinet member for environment and public realm to determine the most appropriate use of the £100,000 discretionary funding allocated by TfL for 2018-19.

11.

Review of the Local Offer for Care Leavers: Report from the Education and Children's Services Scrutiny Sub-Committee

12.

Southwark School Scrutiny in a Day: Report from the Education and Children's Services Scrutiny Sub-Committee

13.

Southwark GP Practices: Quality of Provision and Local Support Arrangements: Report from the Healthy Communities Scrutiny Sub-Committee

14.

A Review of Further Education and Skills Provision in the London Borough of Southwark: A report from the Overview and Scrutiny Committee

15.

Social Regeneration - Emerging Framework and Next Steps

16.

Gateway 1 and 2: Procurement Strategy and Contract Award Approval - Integrated Community Equipment Service Contract

    To approve the procurement strategy for the community equipment service.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    Decisions by Cabinet

     

    1.  That the procurement strategy for the community equipment service set out in the report as a participant of the London Consortium be approved.

     

    2.  That the option to call-off the London community equipment single-supplier consortium framework, to award a 3.5 year contract, with an option to extend for 2 years, to Medequip Assistive Technology, for an estimated maximum total cost of £3,465,000 for Southwark Council (£630,000 annual value), or £4,050,000 to include the estimated £585,000 portion of the contract to be provided on behalf of the Southwark Clinical Commissioning Group from 1 October 2017 to 31 March 2018 be approved.

     

    3.  That the proposal set out at paragraph 35 of the report for the council to act as the lead commissioner on behalf of NHS Southwark CCG for an integrated community equipment service for 2017-18 be approved, and the proposed agreement under s75 of the National Health Services (NHS) Act relating to Lead Commissioning of an integrated community equipment service also be approved.

     

    4.  That it be noted that a bridging contract was put in place for this service for six months from 1 April to 30 September 2017 in order to ensure service continuation and to enable the successful conclusion of negotiations with NHS Southwark CCG, as set out at paragraph 14 of the report.

     

    Decision by the Leader of the Council

     

    5.  That decision making on any future variations to amend or extend the s75 arrangements with NHS Southwark CCG be delegated to the strategic director for children’s and adults’ services.

17.

Gateway 2: Contract Award Approval - Award of Contracts for the Provision of Sexual Health Services

    To approve the use of the open access pan-London contracts that Lambeth Council have with Kings College Hospital NHS Foundation and Trust and Guy’s St Thomas NHS Foundation Trust for the provision of integrated sexual health services.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the use of the open access pan-London contract that Lambeth Council have with Kings College Hospital NHS Foundation Trust (KCH) for the provision of integrated sexual health services, from 1 October 2017 to a maximum end date of 31 March 2022, producing an estimated maximum spend of £6,764,000 as detailed in paragraph 37 of the report be approved.

     

    2.  That the use of the open access pan-London contract that Lambeth Council have with Guy’s and St Thomas’ NHS Foundation Trust (GSTT) for the provision of integrated sexual health services, from 1 October 2017 to a maximum end date of 31 March 2022, producing an estimated maximum spend of £13,450,000 as detailed in paragraph 38 of the report be approved.

     

    3.  That it be noted that the total spend detailed in paragraphs 1 and 2 of the report includes costs for growth linked to the repatriation of patients into local services from clinics outside the area (as per paragraph 45 of this report), as follows:

     

    a)  a maximum spend of £225,000 over the maximum 4.5 year contract duration, which equates to £50,000 per annum, for KCH; and

    b)  a maximum spend of £450,000 over the maximum 4.5 year contract duration, which equates to £100,000 per annum, for GSTT.

     

    These costs will only be paid if evidence of that repatriation (and attributable out of area cost savings) is provided.

     

    4.  That the successful partnership working between Southwark Public Health, the two trusts, and the commissioners in Lambeth Council provides the council with significantly reduced contract costs in delivering integrated sexual health services be noted. Over the lifetime of the contracts contract values will be reduced by £9.31m. The annual contract cost of the KCH contract will reduce from £2.44m in 2016-17 to £1.60m in 2018-19.  For GSTT, the reduction is from £4.12m in 2016-17 to £3.04m in 2018-19.

     

    5.  That it be noted some of these reductions in contract costs for integrated sexual health services will be reinvested in expanding the provision of online testing, as part of the transformation programme to deliver lower sexual health costs into the future.  This is in line with the gateway 1 report and subject to separate gateway 2 decisions. Moving asymptomatic testing out of clinic enables continuing cost efficiencies (online testing is cheaper than clinic testing), ensures a sustainable local sexual health system, and enables the council to continue to manage clinic demand and capacity. Early diagnosis also prevents onward infection (reducing the number of transmitted infections) and is essential in reducing the prevalence of infection within the population (and associated treatment costs, for which the council is responsible).

18.

Borough Wide Fire Safety

19.

Appointment of Keepmoat for Emergency Works at Ledbury Estate

19a

Ledbury Estate: Report from Overview and Scrutiny Committee

    Minutes:

    It was not possible to circulate this report five clear days in advance of the meeting. The chair agreed to accept the report as urgent as the meeting were considering two related items on this agenda, “Borough Wide Fire Safety and “Appointment of Keepmoat Emergency Works at Ledbury Estate”.  It was important that cabinet considered any feedback from overview and scrutiny committee to feed into ongoing urgent work on these matters and any future reports to cabinet.

     

    RESOLVED:

     

    That the report be noted.

20.

Gateway 3: Variation Decision - Housing Major Works Contracts

    To approve the variation of contract to areas 3, 4 and 5 for a period of two years from 14 June 2018.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the variation of Contract area 3, Camberwell and Peckham contract to Keepmoat Regeneration (Apollo) Ltd (Keepmoat) to extend the term of the contract for a period of two years from 14 June 2018 at an estimated maximum cost of £45m per annum, making a revised contract value of £450m for ten years be approved.

     

    2.  That the variation of Contract area 4, Nunhead, Peckham Rye and Dulwich contract to A&E Elkins Ltd (A&E Elkins) to extend the term of the contract for a period of two years from 14 June 2018 at an estimated maximum cost of £24m per annum, making a revised contract value of £240m for ten years be approved.

     

    3.  That the variation of Contract area 5, Borough-wide street properties, temporary accommodation and major voids contract to Saltash Enterprises Ltd (Saltash) for a period of two years from 14 June 2018 at an estimated maximum cost of £6m per annum, making a revised contract value of £60m for ten years be approved.

21.

Update on the Delivery of the Housing Asset Management Strategy

    To note the status of the asset management investment programme.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That it be noted that in the light of the Grenfell fire, there could be substantial investment implications for the council, and a further report will follow regarding these matters.

     

    2.  That the status of the asset management investment programmes with particular reference to achieving the QHIP (Quality Homes Investment Programme) standard be noted.

     

    3.  That the current QHIP commitments following the first year of the programme and the forward programme to ensure all residents are at the QHIP standard over the first cycle of the programme in 8-10 years, including the changes to the programme be noted.

     

    4.  That it be noted that at the end of 2016-17 the housing stock stood at a 93.35% decency level up from 91.3% at the end of the 2015-16.

     

    5.  That it be noted that this report will be sent to home owners’ council, tenant council and future steering board for information following cabinet approval.

22.

Gateway 3: Variation Decision - Extension to the Consolidated Facilities Management Contract

23.

Non-domestic Rates - Discretionary Rate Relief Policy for Revaluation Relief, Supporting Small Businesses Relief and Pubs Relief

24.

Policy and Resources Strategy: Capital Monitoring Report, including Capital Programme Update 2017-18 (Month 4)

    To approve the virements and variations to the general fund and housing investment capital programme and the inclusion in the programme of the capital bids.

     

    To note recommendations relating to the general fund capital programme, housing investment programme, projected expenditure and resources and that external borrowing will be required for 2017-18.  

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That  the general fund capital programme for the period 2017-18 to 2026-27 as at Month 4, as detailed in Appendices A and D of the report and the £170.6m financing required for 2017-18 be noted.

     

    2.  That the housing investment programme for the period 2017-18 to 2026-27 as at Month 4 2017-18, as detailed in Appendix B of the report and the £13.18m financing required for 2017-18 be noted.

     

    3.  That the virements and variations to the general fund and housing investment capital programme as detailed in Appendix C of the report be approved.

     

    4.  That the projected expenditure and resources for 2017-18 and future years for both the general fund and housing investment programmes as detailed in Appendices A, B and D of the report as at month 4 2017-18  be noted and this position will be updated during the year when more up to date information is available.

     

    5.  That the inclusion in the programme of the capital bids set out in Appendix E of the report be approved.

     

    6.  That it be noted this report indicates that external borrowing will be required in 2017-18 to finance the programme. Options to identify the most appropriate source of financing will be appraised by the strategic director, finance and governance in conjunction with the cabinet member for finance, modernisation and performance.

     

    7.  That in the event of additional resources being required for Ledbury Estate, authority be delegated to the strategic director of finance and governance for identifying resources to be made available in a timely way (in consultation with the cabinet member for finance, modernisation and performance and the cabinet member for housing).

25.

Acquisition of Future Affordable Housing in Blackfriars

26.

Motions referred from Council Assembly

    To consider motions referred from council assembly as follows:

     

    ·  What does Brexit mean for Southwark ?

    ·  Promoting the sale of new housing to local people

    ·  Southwark’s response to the London Bridge attack

    ·  The terror attack on London Bridge and Borough Market

    ·  Southeastern Trains

    ·  Fire safety in Southwark

    ·  Safety on Ledbury Estate.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    What does Brexit mean for Southwark ?

     

    That the motion referred from council assembly as a recommendation to cabinet, set out below, be agreed.

     

    1.  Council assembly notes that the administration remains committed to its core values of fairness and equality, and to delivering its manifesto commitments made to the residents of our borough in 2010 and 2014 - to creating a fairer future for all.  This commitment will not change as the UK prepares to leave the EU.

     

    2.  Council assembly notes that the UK Statistics Authority estimates the number of EU nationals living in the borough is 31,000, and recognises the significant contribution that EU nationals living and working in Southwark make to our community.

     

    3.  Council assembly notes that 73% of those who voted in the EU referendum in Southwark opted for the United Kingdom to remain a member of the European Union and welcomes the administration’s public commitment at that time to “work hard to ensure that Southwark does not lose the many benefits that the EU brings”.

     

    4.  Council assembly notes that since 2010 the employment rate in our borough has risen by over 10% to nearly 77%, with nearly 40,000 more people aged 16 – 64 now in work.

     

    5.  Council assembly welcomes the administration’s commitment to attracting jobs and investment to Southwark, and notes with concern that some employers may delay investment decisions or consider transferring some employment away from London as a result of the Brexit decision.

     

    6.  Council assembly notes that this administration is dedicated to making our borough a greener and healthier place to live, and has invested in making walking and cycling easier, and reducing the council’s own carbon emissions.

     

    7.  Council assembly notes that despite years of national government funding cuts, this administration has remained committed to protecting the most vulnerable in our communities, recognising that because of inflation and a weaker pound in the period since June 2016, our residents are facing rising costs for food, energy and other essentials.

     

    8.  Council assembly recognises the importance of Southwark’s cultural, ethnic and religious diversity, and believes that this diversity is one of the factors that makes Southwark such an exciting and vibrant area to live and work in. Our diversity is strengthened by our bonds with other EU countries, and we should therefore continue to work with, and strengthen our connections with, our twinned boroughs of Clichy and Langenhagen.

     

    9.  Council assembly calls on cabinet to work with Southwark’s three Labour MPs to lobby their leader, Jeremy Corbyn, and this Conservative government in order to clarify the rights of EU nationals to remain, rule out withdrawal from the EU without a deal, guarantee a Parliamentary vote on any final outcome to negotiations, set out transitional arrangements to maintain jobs, trade and certainty for business, set out proposals to retain the benefits of the Customs Union and Single Market, set out clear measures to respect the competencies of the devolved administrations, include clear protections for EU  ...  view the full minutes text for item 26.

27.

Ofsted Inspection of 'Services for Children in Need of Help and Protection, Children Looked After and Care Leavers' - Post Inspection Action Plan

28.

Response to Review of Local Offer for Care Leavers

29.

Gateway 1: Procurement Strategy Approval: Special Educational Needs and/or Disability (SEND) taxis for children, young people and vulnerable adults

30.

Policy and Resources Strategy: Revenue Monitoring report, including Treasury Management 2017-18 (Month 4)

    To note the general fund outturn forecast for 2017-18 and associated issues.

     

    To approve general fund budget movements that exceed £250,000 and note those that are less than £250,000.

    Supporting documents:

    Minutes:

    The report had not been circulated five clear days in advance of the meeting. The chair agreed to accept the report as urgent because the emerging improving financial position of the council was of significant interest, particularly, in the context of the 2016-17 general fund budget pressures previously reported to cabinet (18 July 2017: Revenue Monitoring Report and Treasury Management 2016-17 Outturn Report).

     

    RESOLVED:

     

    1.  That the following be noted:

     

    ·  the general fund outturn forecast for 2017-18 of £0.407m (table 1, paragraph 11 of the report) after the application of the supplementary improved better care fund grant (IBCF) as agreed by the health and well being board on 11 September

    ·  the reduced but continuing pressures on the children’s and adults’ social care of £4.229m; prior to the application of the IBCF, these cost pressures were forecast to be £11.7m (paragraphs 12 to 21 of the report)

    ·  the adverse variance in public health of £0.6m due to continued demand pressures in sexual health services (paragraphs 22 to 26 of the report)

    ·  cost pressures in housing and modernisation in temporary accommodation, No Recourse to Public Funds and corporate facilities management (paragraphs 28 to 44 of the report)

    ·  the £4m contingency is utilised in full to mitigate the total impact of cost pressures (paragraph 48 of the report)

    ·  the general fund outturn forecast including the final projected outturn position assumes a total net reduction in reserves of £7.1m (table 2 of the report)

    ·  the forecast reduction in reserves includes the full allocation of remaining Dedicated Schools Grant Reserve of £1,249 (table 2, paragraph 62 of the report)

    ·  the housing revenue account forecast set out in table 2, paragraphs 50 to 57 of the report

    ·  the treasury management activity to date in 2017-18 (paragraphs 63  to 67 of the report).

     

    2.  That the general fund budget movements that exceed £250,000, as shown in Appendix A of the report be approved.

     

    3.  That the general fund budget movements that are less than £250,000 as shown in Appendix A of the report be noted.

Exclusion of the Press and Public

RESOLVED:

 

That the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in category 3 of paragraph 10.4 of the access to information procedure rules of the Southwark Constitution.

 

The following is a summary of the decisions taken in the closed part of the meeting.

31.

Minutes

Minutes:

The minutes of the closed section of the meeting held on 18 July 2017 were approved as a correct record and signed by the chair.

32.

Acquisition of Future Affordable Housing in Blackfriars

Minutes:

The cabinet considered the closed information relating to this item. Please see item 25 for decision.

 

 

Choose a topic...

Contact us

Southwark Council
PO BOX 64529
London SE1P 5LX

More contacts...

Follow us What is this?

  • RSS feed
  • youTube channel
  • twitter account
  • facebook fan
  • flickr photostream