Decisions

To tender the Print Management Contract

That the procurement strategy for the procurement of print management services for a maximum of four years (three years plus an optional one-year extension) at an estimated cost of £3.22m by calling-off from Lot 2 of the Crown Commercial Services Print Management Services framework RM6170, be approved.

 

Approval of contract for revenues and benefits information technology

That the direct award using the Crown Commercial Services (CCS) Data Applications Solutions (DAS) framework for the cloud based revenues and benefits information and technology managed service to Northgate Public Services (UK) Ltd for a four year period from 1 July 2021 to 30 June 2025 with an estimated value of £800,000 per annum totalling £3.2m for the four years, be approved.

 

A variation to the SEND school bus service contract

Note the available properties scheduled for development

 

1.  That the available properties scheduled for development on plot 18 specifically listed for residents over 55, be noted.

 

2.  That the contents of this report and the criteria listed for allocation of the local over 55 homes be approved.

 

3.  That 100% of letting for the Over 55’s homes to be listed for existing and former local tenants of the Aylesbury estate, be approved.

 

4.  That the pre-allocation criteria for the homes located on plot 18 including the following order of priority, be approved 

 

  i.  Tenants located within the local area, situated within phase 4 of the Aylesbury regeneration.

 

  ii.  Applicants listed within the active regeneration sites, phase 2 and phase 3.

 

  iii.  Residents whom expressed a right to return following rehousing from the First development site, phase 2 and phase 3.

 

  iv.  Accepted Homeless households residing within temporary accommodation located within the Aylesbury estate.

 

5.  That the pre-allocation operational procedures applied by the Housing Allocations team, be noted.

To approve the local letting scheme.

1.  That the local lettings scheme area for the re lets of 13 homes located at Four Squares be approved.

 

2.  That a maximum of 50% of the properties at Four Squares allocated to existing tenants within the local area be approved.

 

3.  That it be noted that the further criteria applied to residents of the local lettings scheme

 

  i.  The local area is defined as tenants on the immediate area where the development is located:

-  New Place Estate

-  Four Squares Estate

 

  ii.  Rent arrears of less than four weeks or £50 if claiming housing benefit at point of application and point of offer.

 

  iii.  Households can only move upon successful completion of pre-tenancy inspection and interview as per section 5.26 of the councils published allocation scheme.

 

  iv.  Only households assessed in a housing need (bands 1-3) will be allocated a property through the local lettings scheme. Households will be prioritised in existing priority bands and priority stars in accordance with our published allocations scheme.

 

4.  That it be noted that any voids remaining following the local lettings scheme will be used as temporary accommodation for accepted homeless households where the council have concluded are owed a full duty to provide permanent accommodation.

To agree the procurement strategy.

That the procurement strategy to explore the use of the Crown Commercial Services (CCS) Data Applications Solutions (DAS) framework for a potential direct award with Northgate Public Services (NPS),  for the delivery of a cloud based revenues and benefits information technology support and maintenance managed service, for a four year period from 1 July 2021 to 30 June 2025 with an estimated value of £800,000 per annum totaling £3.2m for the 4 years, be approved.

To approve the recommended grant allocations for the Food and Fun holiday programme

1.  That £735,804 for 39 providers identified for the Summer of Food and Fun Holiday Programme as part of the Holiday Activities and Food (HAF) programme for 2021, be approved. The recommendations are set out in Appendix 1 (amended) of the report.

 

2.  That it be approved that the remaining £50,000 of the Summer grants budget to support providers to make places available for children with Special Educational Needs and Disabilities (SEND).

Contract increase

 

 

1.  That the variation to Commercial Way new build contract with Durkan Limited (Durkan) at an additional scheme cost of £4,836,486 be approved.

 

2.  That it be inclusive of a variation to the contingency for the above contract to maintain a 5% build contingency.

 

3.  That the reduction of £1,026,762 in the estimated on-costs associated with the contract be noted.

 

4.  That the revised anticipated contract completion date of December 2023 be noted.

RESOLVED:

 

That appointments to the outside bodies listed in Appendix A of the report for the 2021-22 municipal year be agreed as follows:

 

Better Bankside Board

 

Councillor Jason Ochere

 

Blue Bermondsey Bid

 

Councillor Sunny Lambe

 

Board of Southwark College Corporation

 

Councillor Jason Ochere

 

Browning Estate Management Association

 

Councillor Martin Seaton

 

Canada Water Consultative Forum

 

Councillor Helen Dennis

Councillor Kath Whittam

Councillor Jane Salmon

 

Central London Forward

 

Councillor Kieron Williams

 

Centre for Literacy in Primary Education

 

Councillor Catherine Rose

 

Creation Trust

 

Councillor Jason Ochere

Councillor Lorraine Lauder MBE

Councillor Jack Buck

 

Cross River Board

 

Councillor Helen Dennis

 

Crystal Palace Community Development Trust

 

Councillor Catherine Rose

 

 

Groundwork London, Local Authority Strategic Input Board

 

Councillor Catherine Rose

 

Guys and St. Thomas NHS Foundation (Council of Governors)

 

Councillor Evelyn Akoto

 

Kings College Hospital NHS (Council of Governors)

 

Councillor Dora Dixon-Fyle MBE

 

London Road Safety Council (LRSC)

 

Councillor Catherine Rose

Councillor Radha Burgess

 

London Youth Games Limited

 

Councillor Alice Macdonald

Councillor Jasmine Ali (deputy)

 

Millwall for All

 

Councillor Sunny Lambe

 

Newable Limited (formerly Greater London Enterprise)

 

Councillor Jason Ochere

 

North Southwark Environment Trust

 

Councillor Kath Whittam

 

Old Vic Board of Trustees

 

Councillor Alice Macdonald

 

Potters Fields Park Management Trust

 

Councillor Alice Macdonald

Caroline Bruce

 

Plastic Free East Dulwich

 

Councillor Charlie Smith

 

Plastic Free Peckham

 

Councillor Cleo Soanes

 

Shared ICT Services Joint Committee

 

Councillor Rebecca Lury

Councillor Darren Merrill

Councillor Alice Macdonald (reserve)

Councillor Stephanie Cryan (reserve)

 

South Bank and Waterloo Partnership

 

Councillor Jason Ochere

Councillor Victor Chamberlain

Councillor Adele Morris

Councillor David Noakes

 

South Bank Business Improvement District Ltd

 

Councillor Jason Ochere

Councillor Adele Morris

 

South Bermondsey Big Local Partnership Steering Group

 

Councillor Richard Livingstone

Councillor Sunny Lambe

 

South London Gallery Trustee Limited

 

Councillor Jason Ochere

Councillor Cleo Soanes

Councillor Graham Neale

 

South London and Maudsley (SLaM) NHS Trust Members Council

 

Councillor Evelyn Akoto

 

Southwark Construction Skills Centre

 

Councillor Jason Ochere

 

Southwark and Lambeth Archaeological Excavation Committee (SLAEC)

 

Councillor Richard Leeming

Mr. Bob Skelly (Deputy)

 

Safer Neighbourhood Board (Southwark)

 

Councillor Darren Merrill

 

WeAreWaterloo BID

 

Councillor Graham Neale.

RESOLVED:

 

1.  That the education and local economy scrutiny commission report on revitalising Southwark’s high streets and town centres, Appendix A of the report be noted.

 

2.  That the recommendations from the education and local economy scrutiny commission be considered and that the relevant cabinet member reports to cabinet within eight weeks.

To approve the strategic options assessment for delivery of Genito Urinary Medicine (GUM) services and note the next steps, including beginning negotiations with current providers, Kings College Hospital and Guys and St Thomas’

RESOLVED:

 

1.  That the strategic options assessment (paragraphs 34-46 of the report) for the delivery of genito-urinary medicine (GUM) services for Southwark Council be approved.

 

2.  That recommendation (option five, paragraph 50) to undertake a joint procurement with Lambeth and Lewisham and negotiate with the existing providers be approved.

 

3.  That the proposed service requirements and outcomes for the future GUM contracts (set out in paragraphs 25-33 of the report) be noted and that formal consultation on the future service model will be conducted with service users and residents as part of the planned engagement programme.

To approve the acquisition of land adjacent to councils existing ownership

RESOLVED:

 

1.  That pursuant to s227 of the Town and Country Planning Act 1990 the council be authorised to acquire the freehold interest in the property known as the Old Stables Catlin Street SE16 shown edged black on the plan at Appendix A  of the report.

 

2.  That the principal purchase terms set out in full in paragraph 20 of the closed version of this report be authorised.

 

3.  That authority to agree the detailed terms of the acquisition be delegated to the director of planning and growth.

To approve a one year contract extension to GSTT and KCH for the provision of genitourinary medicine services, to allow sufficient time for the development of a new specification and service from 23/24

RESOLVED:

 

1.  That  the extension of the use of the open access pan-London genito-urinary medicine (GUM) contracts that Lambeth Council have with King’s College Hospital NHS Foundation Trust (KCH) and Guy’s and St Thomas’ Hospital Trust (GSTT) for a maximum period of 12 months commencing on 1 April 2022, at an estimated total contract value of £4.304m (£1,404,489 for KCH and £2,900,000 for GSTT), inclusive of a six month break clause be approved.

 

2.  That it be noted that the need for this variation has arisen as a direct consequence of the impact of the COVID-19 pandemic on the procurement process and planned re-commissioning schedule for these contracts while the providers (local major acute trusts) are involved in responding to the ongoing emergency.

To note the financial remit for 2022-23 and medium term

RESOLVED:

 

1.  That the progress made on updating the Fairer Future Budget Principles (see draft at Appendix 1 of the report) be noted and that a final version will be brought back to cabinet for approval later this year.

 

2.  That the continuing financial uncertainty as a result of a number of factors be noted:

 

·  A one year spending review in 2020 providing no indication of funding for 2022-23 and beyond

·  The postponement of the planned reforms of local government finance (Fair Funding Review, Business Rate Retention arrangements) previously intended to be implemented from April 2021

·  The ongoing deferment of the Business Rates reset

·  A published white paper on Social Care but no clear indication of if, how or when proposals might be implemented

·  The impact of the Covid-19 pandemic on spending, income and savings plans and the pace of recovery

·  The extent of government support to offset the financial cost to the council of the pandemic in 2021-22 and beyond

·  Any local impact arising from the national and global economic environment following the pandemic

·  Economic and financial impacts to the council of exiting the European Union

·  The current absence of any certainty of funding streams to support climate emergency plans.

 

3.  That it be noted that the accumulated deficit on the Dedicated Schools Grant was £21m at 31 March 2021 with the prospect of achieving any meaningful reduction without additional funding from the Department for Education being remote.

 

4.  That it be noted that  financial planning is extremely challenging, with a range of potential scenarios suggesting a funding gap in 2022-23 of anywhere between £14m and £26.4m and that, subject to the inherent uncertainties, the central forecast indicates a potential budget gap of £19.4m in 2022-23.

 

5.  The it be noted that the central budget forecast is based on the assumptions set out at paragraph 21 of the report, with the key assumptions being:

 

·  Government funding rises in line with inflation, with the exception of:

o  New Homes Bonus – expected reduction of circa £3.5m resulting from ending of current scheme

·  The Fair Funding review and Business Rate Retention reset will be delayed again until 2023-24

·  Additional costs arising from pay and prices (both 2%)

·  Additional debt financing costs arising from additional capital projects (£2.5m)

·  Council tax will increase by the maximum amount allowed (1.99%)

·  No additional precept for adult social care

·  Council Tax and Business Rate losses arising from the pandemic and associated economic circumstances will be neutralised by a combination of government compensation schemes, service efficiencies and savings and, where appropriate, contributions from earmarked reserves

·  Existing budgeted council income streams will be achieved in 2022-23.

 

6.  That it be noted that the strategic director of finance and governance, with the support of other strategic directors, will look to establish medium term budget plans, reviewing any decisions previously taken.

 

7.  That it be noted that the strategic director of finance and governance, with the support of other strategic directors, will seek to prepare indicative savings options and commitments, initially for 2022-23.

 

8.  That it be noted that cabinet will receive further reports in the autumn including modelling and proposals for future years as further information regarding funding is made available.

To note the capital outturn position for 2020-21

RESOLVED:

 

1.  That the outturn and resources for 2020-21 and future years for both the general fund and housing investment programmes as detailed in Appendices A, B and D of the report be noted.

 

2.  That the virements and variations to the general fund and housing investment capital programme as detailed in Appendix C of the report be approved.

 

3.  That the substantial funding requirement of £290m for future years which needs to be identified for the general fund programme in order for this to be fully delivered, as summarised in Appendix A of the report be noted.

 

4.  That the borrowing requirement of over £900m required for future years for the housing investment programme to be fully delivered over the remaining term of the programme, as detailed in Appendix B of the report be noted.

To note the forecast revenue outturn position, including treasury management

RESOLVED:

 

1.  That the balanced general fund outturn position for 2020-21 after the application of reserves and emergency Covid-19 funding (Table 1 of the report) be noted.

 

2.  That the application of £43.5m of general Covid-19 emergency grant funding be noted.

 

3.  That the key adverse variations and budget pressures underlying the outturn position be noted:

 

(i)  The Dedicated Schools Grant (DSG) outturn position of an £20.5m deficit and the pressures on high needs budgets;

 

(ii)  The growing pressures within children’s social care

 

(iii)  the continuing budget pressures on temporary accommodation;

 

(iv)  additional costs associated with protecting leisure services.

 

4.  That the utilisation of £4m contingency to offset adverse variances be noted.

 

5.  That the housing revenue account outturn for 2020-21 (table 2 of the report) be noted.

 

6.  That the detailed movements of earmarked reserves as set out in Appendices B, C and D of the report be noted.

 

7.  That the treasury management activity in 2020-21 be noted.

 

8.  That cabinet approves the interdepartmental budget movements that exceed £250k, as shown in Appendix A of the report.

 

9.  That the interdepartmental general fund budget movements that are less than £250k as shown in Appendix A of the report be noted.