Decisions

To approve implementation of minor traffic schemes subject to statutory consultation.

That the non-strategic traffic and highway improvements and complementary streetspace measures, detailed in the appendices to this report and summarised in Table 1, are approved for implementation subject to the outcome of any necessary statutory consultation and procedures.

To approve the write-off of unrecoverable client contributions debt between £5k and £50k

1.  That the write-off of £107,142.49 of debt as set out in Appendix 1 of the report be authorized by the Cabinet Member for Health and Wellbeing.

2.  That any further action required on any write-offs not agreed within this report be advised by the Cabinet Member for Health and Wellbeing.

To approve the implementation of the public realm proposal on Liverpool Grove

The Cabinet Member for Transport, Parks and Sport;

1.  Approves the implementation of the public realm proposal (Appendix A) on Liverpool Grove (north-west) subject to statutory requirements.

2.  Considered the outcome of the public consultation (Appendix B).

3.  Instructs officers to proceed to detailed design and statutory process.

Consider objections made during statutory consultation for proposed Wood Vale traffic calming measures

That the following be agreed:

  i.  That the two representations received during the statutory consultation period from 4-25 November 2021 for the Wood Vale Traffic Calming Measures (“Proposals”) be considered. London Borough of Southwark (“Council”) received two representations by email.

  ii.  That the two objections be determined and consideration be given to the officers’ response to the objections.

  iii.  That officers be instructed to write to each person who made representations to inform them of the Council’s decision.

  iv.  That officers  be instructed to proceed with implementation of traffic calming measures on Wood Vale.

  v.  That officers be instructed to make the necessary Traffic Management Order (TMO).

The proposed homeowners improvement plan was agreed by the cabinet member.

Contract award approval

That the Strategic Director of Housing and Modernisation;

1.  Approves the award of the New Kinglake QHIP 2021/22 call-off contract via a mini-competition from the major works constructor framework to Standage & Co Ltd for a period of 45 weeks for the sum of £1,961,273.

That the Cabinet Member for Finance, Performance and Democracy; 

1.  Agrees the Omicron Hospitality and Leisure Grant policy set out within Appendix 1.

2.  Delegates to the Strategic Director for Finance and Governance with the delegated responsibility to make future amendments to the application of the Omicron Hospitality and Leisure Grant policy following further review and consultation.

To approve the implementation of the trial measures on Druid Street.

That the Cabinet Member for Transport, Parks and Sport:

  i.  Approves the implementation of the trial measures on Druid Street.

  ii.  Instructs officers to implement the proposals on Druid Street and Gedling Place using an Experimental Traffic Management Order (ETMO) pursuant to Road Traffic Regulation Act 1984 (“1984 Act”) and the Local Authorities Traffic Orders (Procedure) (England and Wales) Regulations 1996 (“Regulations”).

  iii.  Notes that a further report will be brought to the Cabinet Member following the trial period to determine the future phases of works.

Approval of the Contract award.

That the award of the Kinglake Estate (old) QHIP 2021/2022 call-off contract via a mini-competition from the Major Works Constructor Framework to Durkan Limited for a period of 61 weeks from 4 April 2022 for the sum of £4,776,156, be approved.

Contract approval

That the Strategic Director of Housing and Modernisation:

1.  Approves the award of the Gateway Estate (Dartford & Empress) QHIP 2021/2022 call-off contract via a mini-competition from the major works constructor framework to Architectural Decorators Ltd for a period of 36 weeks for the sum of £1,577,599.

2.  Notes that the cost of works and contractor design fees is £1,577,599 plus a 5% contingency fund of £78,880 and fees of £141,091 making the total cost of this scheme £1,797,570.

Contract award approval

That the Strategic Director of Housing and Modernisation approves the award of the Southwark Park Estate QHIP 2021/2022 call-off contract via a mini-competition from the major works constructor framework to Standage & Co Ltd for a period of 30 weeks from 14 March 2022.

The Strategic Director of Housing and Modernisation:

1.  Approves the award of works contract for Tenda Road to Rooff Limited for a fixed period of 52 weeks from 17 January 2022, for the contract sum of 

£3,268,601.42.

2.  Notes that following an allocation of £1,200,000 of grant from the Greater London Authority, the total cost per unit is £100,000.

Contract award approval

That the Strategic Director of Housing and Modernisation:

1.  Approves the award of works contract for Slippers Place, to Glenman Corporation Ltd for contract sum of £6,939,409 commencing from 31 January 2021 for a period of 74 weeks and:

a)  Notes the changes to the procurement strategy since the original Gateway 1 procurement strategy report dated 8 July 2019, as further detailed in paragraph 4 approved by the Strategic Director of Housing and Modernisation for projects under the EU threshold for works of £4.5m for which procurements have commenced before May 2023.

b)  Notes that this scheme will be subsidised with grant funding from the Greater London Authority (GLA).

To approve the procurement strategy.

That the procurement strategy through the North East Procurement Organisation NEPRO3 framework as further detailed in paragraphs 18 and 19, for the provision of waking watch services to the tower blocks on the Ledbury Estate for a period of two years eight months commencing 14 February 2022 with break clauses at one year, 18 months, and 24 months at an estimated annual cost of £1.395m for the first year and, as one block will be demolished during the term (planned for September 2022) the total estimated cost of the contract is £3.24m be approved by the Cabinet Member for Council Homes and Homelessness.

To award the Print Management Contract

1.  That the Cabinet Member for Finance, Performance and Democracy approves the award of a call-off contract for the provision of print management services, from Lot 2 of the Crown Commercial Services framework RM6170, to Corporate Document Services Ltd. (CDS) for an estimated annual value of £800k for an initial period of three years with an optional one-year extension making a total estimated value over four years of £3.2m, commencing on 28 February 2022.

RESOLVED:

That the minutes of the meeting held on 7 December 2021 be approved as a correct record and signed by the chair.

To approve the use of the Council's powers of Compulsory Purchase in order to secure vacant possession of Bromyard House and so enable the Ledbury Towers redevelopment to commence.

RESOLVED:

1.  That a Compulsory Purchase Order under Section 226 (1)(a) of the Town & Country Planning Act 1990 (“the 1990 Act”) for all land and rights within the Phase 1 area of land identified within the plan at Appendix 1 for the purposes of facilitating the redevelopment, development and improvement of the land and securing the delivery of new homes  on the site in line with the proposed planning consent (“the Scheme”) and thereby securing vacant possession of Bromyard House and the regeneration of the Ledbury Estate be made.

2.  That the director of planning and growth, in consultation with the director of housing, be authorised on behalf of the council to:

a)  Take all necessary steps to secure the making, confirmation and implementation of the Order including the publication and service of all notices and the presentation of the council’s case at Public Inquiry should one be called.

b)  Acquire for planning purposes all interests in land and new rights within the CPO area as may be necessary to facilitate the Scheme, either by agreement or compulsorily, including entering into negotiations with any third parties for the acquisition of the land interests and/or for new rights over their land (as appropriate), the payment of compensation and dealing with any blight notices served in connection with the CPO.

c)  Approve agreements with land owners setting out the terms for the withdrawal of objections to the CPO, including where appropriate seeking the exclusion of land or new rights from the CPO or giving undertakings as to the enforcement of the terms of the CPO.

d)  Make any minor additions, deletions or amendments to the extent of the land to be included in the CPO as shown in Appendix 1 should the need arise, so as to include all interests in land and rights required to facilitate the construction, maintenance and use of the Scheme.

e)  Take all necessary actions in relation to any legal proceedings relating to the CPO, including defending or settling (as appropriate) any compensation claims referred to the Lands Chamber of the Upper Tribunal due to the making or implementation of the CPO, and to take all necessary steps in respect of any other legal proceedings that relate to the making, confirmation or implementation of the CPO.

f)  Appoint and/or retain such external professional advisors and consultants as are necessary to assist the council in facilitating the Scheme, including in the promotion of the CPO and the settlement of any compensation claims.

To increase funding for HPG grants for 2022/23 to £2.15m to bring to process a backlog of applications freeing up properties for reletting and to allow HPG grants to be funded independently from Social Homebuy receipts going forward.

RESOLVED:

1.  That an amendment to the policy for funding the home purchase grant scheme to enable it to be funded from all resources available to support the council’s housing investment programme where permitted rather than solely from capital receipts arising from social homebuy sales be approved.

2.  That a variation to the housing investment programme to make available a sum of £2,150,000 for the home purchase grant scheme in 2022-23 to allow the backlog of applications to be cleared be approved. 

Report seeks authority for the Council to use its statutory powers to facilitate the delivery of the Bankside Yards Project

Cabinet heard representations from local ward councillor, Councillor David Noakes and a local resident.

RESOLVED:

That it be agreed:

1.  The council entering into an agreement with Ludgate House Limited (LHL) for

a)  The acquisition by the council of the freehold of the site of the former Ludgate House (title number TGL62703), shown outlined on the plan at Appendix A, and simultaneous grant by the council to LHL of a 999-year lease of the same site.  The acquisition will be under section 227 of the Town and Country Planning Act (“TCPA 1990”) for the purpose of facilitating the carrying out of development, redevelopment or improvement on or in relation to that land; and

b)  The acquisition by way of an assignment to the council of LHL’s leasehold interest in the Airspace Land (title number TGL54167), shown outlined on the plan at Appendix B, and simultaneous granting by the Council to LHL of a 249-year sub-lease of the same site.  The acquisition will be under section 227 of the TCPA 1990 for the purpose of facilitating the carrying out of development, redevelopment or improvement on or in relation to that land; and

c)  A Put and Call Option between the council and LHL in relation to the site of the former Ludgate House and the Airspace Land, on the principal terms set out in the report.

2.  The council entering into an agreement with Sampson House Limited (SHL) for

a)  The acquisition by the council of the freehold of the site of the former Sampson House (contained within title number TGL138850), shown outlined on the plan at Appendix C, and simultaneous granting by the council to SHL of a 999-year lease of the same site.  The acquisition will be under section 227 of the TCPA 1990 for the purpose of facilitating the carrying out of development, redevelopment or improvement on or in relation to that land; and

b)  A Put and Call Option between the council and SHL in relation to the site of the former Sampson House on the principal terms set out in the report.

3.  That as a pre-condition to the transactions referred to in 1 and 2 above, LHL and SHL enter into agreements, with financial security arrangements,  to fully indemnify the council against any costs arising from these arrangements, including, but not limited to, the payment of compensation.

4.  That the council’s intention in acquiring the interests under section 227 of the TCPA 1990 is to enable third party rights that exist over the site of the former Ludgate House, the site of the former Sampson House and the Airspace Land to be overridden pursuant to section 203 of the Housing and Planning Act 2016 (“HPA 2016”).

5.  To delegate to the director of planning and growth authority to:

a)  Agree detailed terms and conditions for the transactions referred to in 1 and 2 above and to instruct completion of the legal formalities

b)  Agree detailed terms and conditions for the indemnity agreement referred to in 3 above and to instruct completion of the legal formalities.

c)  Subject to completion of the agreements referred to in 1, 2 and 3 above, pay compensation properly claimed where due to third parties arising from the interference of their rights over the former Ludgate House site, the former Sampson House site and/or the Airspace Land in accordance with section 204 of HPA 2016;

d)  Defend or settle (as appropriate) any compensation claims referred to the Lands Chamber of the Upper Tribunal in respect of rights that are overridden due to the exercise of the council’s powers and to take all necessary steps in respect of any other legal proceedings that relate to the use of the aforementioned powers to override third party private rights over the former Ludgate House site, the former Sampson House site and/or the Airspace Land.

6.  That the council provides full communication to affected residents of this decision and their continued rights and the impact on them, and continues to require the developer to maintain full communication with residents in addition.

To agree the Southwark coordinated admission schemes for primary, junior and secondary admissions for September 2022

RESOLVED:

That the 2023-24 coordinated admission schemes for Primary (Reception), Junior (Year 3), Secondary (Year 7) and 14-19 UTC transfer (Year 10) admissions attached as Appendix 1, Appendix 2, Appendix 3 and Appendix 4 of the report be agreed.

To agree the admission arrangements for community primary schools for September 2022

RESOLVED:

1.  That the Southwark Community Primary Schools Admission Arrangements (“the Arrangements”) for September 2023 onwards as set out in Appendix 1 of the report be agreed.

2.  That the Published Admissions Numbers (PANs) for primary community schools for September 2023 onwards as set out in Appendix 2 of the report be agreed.

To approve a further budget for leaseholder acquisitions

It was not possible to circulate the report five clear days in advance of the meeting. The chair agreed to consider this item urgently as it was the intention of both parties to conclude the variation agreement shortly. The details set out in the report including the financial implications need to be formally agreed by cabinet in advance of the legal documents being completed.

RESOLVED:

1.  That the expenditure of a further £29.8m on acquisitions in future phases of the Aylesbury Estate programme be approved.

2.  That the contractual and leasehold acquisition variations to the original project budget for the Aylesbury Estate programme of £13.32m be approved.

3.  That the expenditure of £165,000 as discretionary payments to council tenants from later phases of the Aylesbury programme moving to new homes on Plot 18 be approved.

4.  That authority to negotiate and approve a further variation of the development partnership agreement with NottingHill Genesis be delegated to the strategic director of housing and modernisation in consultation with the strategic director of finance and governance, the leader and relevant cabinet members and to conclude that variation.

5.  That the variations to the housing investment programme as set out in the closed report to accommodate the financial implications of this proposed development partnership agreement (DPA) variation be approved.

6.  That it be noted that a report will be presented to a future cabinet meeting on the revised way forward for rebuilding the Aylesbury estate, to provide more council homes and to make the estate greener,  working hand in hand with Aylesbury estate residents.

NOTE:  In accordance with the provisions of Rule 20 Access to Information rules (decisions for urgent implementation), the chair of overview and scrutiny committee has agreed that this item may be treated as a matter of urgency and is therefore not subject to call-in).

Approval of the strategy

RESOLVED:

1.  That progress against the previous suite of strategies as agreed by cabinet be noted.

2.  That the refreshed vision, outcomes and deliverables contained in the technology and digital strategy be agreed.

3.  That it be noted that  following the agreement to the technology and digital service, inclusion strategy, a portfolio of projects and programmes phased over the three years of the strategy will be implemented and monitored through the technology transformation and digital delivery portfolio review groups and the technology and digital strategy board.

To approve a single reablement contract

RESOLVED:

1.  That the award of a contract for community re-ablement provision to MiHomecare Limited to deliver an estimated 1,400 hours per week for a period of three (3) years from 1 June 2022 with an option to extend for a further two (2) years (1+1) for an estimated maximum annual contract value of £1.4m and a whole life contract value of £7m be approved.

2.  That it be noted that the current contract expires on the 4 January 2022 and approval will be sought via a Gateway 3 contract variation report for the extension of the current contract for a further 5 months to cover the period until the new contract starts on the 1 June 2022, and that an internal occupational therapist assistant (OTAs) team has been established to work alongside the successful provider.

Approve disposal of interest following further negotiation of terms

RESOLVED:

1.  That the head of property be authorised to agree terms to dispose of the council’s freehold interest in Barnwell House, St Giles Road, Camberwell, London SE5 7RP to Peabody as outlined within the closed report.

2.  That the earmarking of the capital receipts for the purposes of funding the council’s capital programme be authorised.

3.  That the head of property be authorised to carry out any further negotiations with the purchaser which may be required prior to completion of the transaction.

Contract award approval

That Cabinet;

1.  Approves the expenditure of a further £29.8m on acquisitions in future phases of the Aylesbury Estate programme.

2.  Approves contractual and leasehold acquisition variations to the original project budget for the Aylesbury Estate programme of £13.32m.

3.  Approves the expenditure of £165,000 as discretionary payments to council tenants from later phases of the Aylesbury programme moving to new homes on Plot 18.

4.  Delegates authority to negotiate and approve a further variation of the development partnership agreement with NottingHill Genesis to the Strategic Director of Housing and Modernisation in consultation with the Strategic Director of Finance and Governance, the Leader and relevant Cabinet Members and to conclude that variation.

5.  Approves the variations to the Housing Investment Programme as set out in the Closed Report to accommodate the financial implications of this proposed DPA variation.

6.  Notes that a report will be presented to a future Cabinet meeting on the revised way forward for rebuilding the Aylesbury estate, to provide more council homes and to make the estate greener,  working hand in hand with Aylesbury estate residents

To approve the Southwark contribution to the London Councils  grants programme  for 2022-23

That the Cabinet Member for Equalities, Neighbourhoods and Leisure:

1.  Agrees to the recommendation of the London Councils’ Leaders’ Committee that the proposed overall level of expenditure of the London Councils’ Grants Scheme for 2022-23 be £6.668 million to be shared by all London Councils and approves Southwark Council’s contribution of £237,037 to the London Councils Grants Scheme 2022-23, subject to approval of the council budget by Council Assembly in February 2022.

Approval of the award of works contract for Lomond Grove, to Glenman Corporation Ltd.