Decisions

To approve the grant funding recommendations for the Positive Future for Young People Fund

That it be agreed that the grant funding recommendations for the ‘Positive Future for Young People Fund’ (Second Call-Off LGBTQ+ and SEND Provision) for the period 1 April 2023 – 31 March 2024 for the total value of £51,000 as follows:

a)  A grant of £24,000 for the period 1^st April 2023 to 31^st March 2024 to Bermondsey Kitchen to provide services to young  people with SENDD.

b)  A grant of £27,000 for the period 1^st April 2023 to 31^st March 2024  to The METRO Centre Ltd. to provide services to young people who identify with the LGBTQ+.

To agree some delegated authority on legal agreements

-  That it be agreed that the Director of Planning and Growth has delegated authority to make decisions on deeds of variation to Section 106 planning legal agreements to vary the Mortgagee in Possession (MIP) clause where appropriate; and

-  That it be agreed that the Director of Planning and Growth has delegated authority to require the inclusion of the GLA Mortgagee in Possession (MIP) clause in Section 106 planning legal agreements where appropriate and on consideration of a the financial strength of the Registered Provider,

until 31 December 2024 or the adoption of an Affordable Housing and Viability SPD, whichever is the earlier.

To agree the admission arrangements for community primary schools for September 2024

That the Deputy Leader and Cabinet Member for Children, Young People Education and Refugees agrees to the Southwark Community Primary Schools Admission Arrangements (“the Arrangements”) for September 2024 onwards as set out in Appendix 1 of the report.

To agree the Southwark coordinated admission schemes for primary, junior,  secondary and year 10 admissions for September 2024

That the Deputy Leader and Cabinet Member for Children, Young People Education and Refugees;

1.  Notes that the coordinated admission schemes for Primary (Reception), Junior (Year 3), Secondary (Year 7) and 14-19 University Technical College (UTC) transfer (Year 10) have worked effectively for Southwark residents during the last academic year and have not been changed for the 2024/25 admissions year.

2.  Agrees the 2024/25 coordinated admission schemes for Primary (Reception), Junior (Year 3), Secondary (Year 7) and 14-19 UTC transfer (Year 10) admissions attached as Appendix 1, Appendix 2, Appendix 3 and Appendix 4 of this report.

Contract Award Approval

1.  That the Strategic Director of Environment and Leisure formalises her previous decision to approve the procurement strategy for the domestic abuse prevention services contract by way of a single supplier negotiation.

2.  That the Strategic Director of Environment and Leisure formalises her previous decision to approve the award of the domestic abuse prevention services contract to Solace Women’s Aid for a maximum period of nine months and 29 days, commencing on the 8 April 2022 the date following the expiration of the previous contract (7April 2022) and ending on the date of transition to the new service provider (5 February 2023). At a cost of £629,157.

The Southwark contribution to the London Councils grants programme for 2023-24 be approved.

Gateway 3 Decision valued over £500,000 (Works).

That the Strategic Director of Housing and Modernisation:

1.  Approves the increase of the total scheme costs for the New Homes Delivery programme for Tissington Court in the sum of £868,836.81 for the increase in construction costs for the award of contract with Guildmore Limited. Making the total contract value of £13,459,786.69

2.  Approves the increase of the total scheme costs of £16,022,115.00 which represents an increase of 6.4% from the Gateway 2 approval of £15,045,542.

RESOLVED:

That the appointments to the following outside bodies for 2022-23 be agreed:

·  WeAreWaterloo Business Improvement District (BID) outside body (one member vacancy plus a staff representative as detailed in paragraph 9 of this report) – Councillor Victor Chamberlain

·  Potters Field Park Management Trust (one vacancy) – deferred to 6 February cabinet

·  Kings College Hospital NHS (Council of Governors) (one vacancy) - Councillor Renata Hamvas.

Procurement strategy approval

RESOLVED:

1.  That the procurement strategy outlined in the report for the Southwark Works Employment Support Commissioning Framework for four years commencing on 1 July 2023, for a maximum total value of £9.26m be approved, which will be split between:

a.  An estimated maximum annual spend of £1.815m by Southwark Council

b.  A total additional spend of £2m to accommodate possible future external funding sources.

2.  That it be noted that the tenders for the initial call-off contracts will be invited from suppliers at the same time as inviting applications to the framework. The call off contracts will be for a period of two years with an option to extend by a further period of two years.

3.  That authority be delegated to the chief executive (or relevant senior officer with responsibility for the service) to approve the gateway 2 report for the establishment of the framework and the award of individual call off contracts for the reasons set out in paragraph 21 of the report and in accordance with contract standing orders.

To approve the Appropriation of land for Planning Purposes on the Tustin Estate Ilderton Road SE16

RESOLVED:

1.  That the land shown outlined on the plan at Appendix A of the report known as Phase 1 of the Tustin Estate that is currently held for housing purposes, be confirmed as no longer required for those purposes and appropriation of the land to planning purposes to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972 be approved.

2.  That following completion of the appropriation at paragraph 1 of the report the land shown outlined on the plan at Appendix A be confirmed as no longer required for planning purposes, and the appropriation of the land to housing purposes in accordance with section 9 of the Housing Act 1985 and section 122(1) of the Local Government Act 1972 be approved.

Procurement Strategy Approval

RESOLVED:

1.  That the procurement strategy outlined in the report to undertake a restricted tender procedure for four voids and temporary accommodation voids contracts be approved:

·  Contract A - Bermondsey, Rotherhithe and Borough and Bankside at an estimated annual cost of £2.95m

·  Contract B - Peckham and Nunhead at an estimated annual cost of £2.95m

·  Contract C - Camberwell and Dulwich at an estimated annual cost of £2.95m and

·  Contract D - Walworth and temporary accommodation out of Southwark at an estimated annual cost of £2.95m.

for a period of three years from September 2023 (£35.4m) with the option to extend up to a further two years (in increments at the council’s sole discretion subject to performance) making an estimated total contract value of £59m.

2.  That it be noted that asset management is required to prepare and present a detailed in-house strategy for the future services in the spring of 2023.

3.  That it be noted that the procurement strategy in the report will result in bidders being required to bid as backup to each other on their tendered rates to ensure an efficient service delivery.

4.  That it be noted that as the repairs improvement plan progresses and is embedded in a dedicated in-house voids team will be set up to deliver high quality voids by Southwark repairs consisting of operatives and managers within three years as further detailed in paragraph 16 of the report.

5.  That authority be delegated to the strategic director of housing and modernisation to approve the gateway 2 report for four voids and temporary accommodation voids works contracts for the reasons outlined in paragraph 43 of the report.

Extension of existing agency worker contract to allow time for procurement and implementation of a new contract

RESOLVED:

1.  That the extension of the council’s contract with Comensura for a period of up to nine months starting on 1 April 2023 at an estimated maximum value of £28.4m and including a three month break clause be approved.

2.  That it be noted that this extension is required to provide time for a new procurement exercise to be undertaken.

3.  That it be noted that the large majority of contract spend is passed to agencies providing temporary workers and the fee payable to Comensura is less than 1% of the total contract value.

Procurement strategy approval for the supply of agency workers

RESOLVED:

1.  That the proposal to let a new contract for the supply of agency workers via Lot 1 of the Eastern Shires Purchasing Organisation (ESPO) framework Managed Services for Temporary Agency Resources (MSTAR3) for a period of three years with the option to extend for up to two years in one year increments, making a total estimated maximum contract value of £190.5m inclusive of the extensions be approved.

2.  That it be noted that the large majority of contract spend will be passed to agencies providing temporary workers and the fee payable to the successful supplier is expected to be 1% or less of the total contract value.

3.  That authority be delegated to the chief executive to approve the contract award to the successful supplier in consultation with the cabinet member for communities, equalities and finance

To note the capital monitoring position and any amendments to the capital programme

The report had not been circulated five clear days in advance of the meeting. The chair agreed to accept this item as urgent as presenting the report to cabinet on 17 January 2023 gave the opportunity for debate on the forecast outturn for 2022-23 prior consideration of the full capital programme refresh scheduled for council assembly in spring 2023.

RESOLVED:

1.  That the virements and variations to the general fund and housing investment capital programme as detailed in Appendix C of the report and the new capital bids contained within the report and summarised in Appendix E of the report be approved.

2.  That the significant funding requirement of £284m which needs to be identified for the general fund programme to be fully delivered over the remaining term of the programme, as detailed in Appendix A of the report be noted.

3.  That the £2.7bn housing investment programme to be fully delivered over the remaining term of the programme, as detailed in Appendix B of the report be noted.

4.  That the significant contribution the capital programme is making towards the objectives of the council’s climate change strategy (see paragraphs. 17-18, 80-82, 89-91,149 of the report) be noted.

5.  That it be noted that future reports on asset management and the new homes programme will be received.

To write off any NNDR debts over £50,000

RESOLVED:

That the write off of the debts of £215,875.78 for two debts which are irrecoverable be approved.

Write off of NNDR debts over £5,000 but under £50,000

1.  That the write-off of £1,415,559.04 detailed in Appendix 1 (multiple write-offs) of the report be approved.

2.  That it be agreed that the cabinet member advises of any further action they require on any write-off not agreed within the report.

Procurement Strategy Approval

That the Chief Executive approves the procurement strategy outlined in this report to secure a provider for the Southwark Works network coordination service for an initial period of two years from 1 July 2023 to 30 June 2025 for an estimated total annual value of £300,000 with an option to extend for a further two years, making the total estimated maximum contract value £1.2m.