Agenda and minutes
PDF 174 KBVenue: Ground Floor Meeting Room G02A - 160 Tooley Street, London SE1 2QH. View directions
Contact: Virginia Wynn-Jones Email: virginia.wynn-jones@southwark.gov.uk
| No. | Item |
|---|---|
|
Apologies for absence
To receive any apologies for absence. Minutes: Apologies were received from Councillor Tom Flynn. |
|
|
Confirmation of voting members
A representative of each political group will confirm the voting members of the committee. Minutes: The members present were confirmed as the voting members. |
|
|
Notification of any items of business which the chair deems urgent
In special circumstances, an item of business may be added to an agenda within five clear days of the meeting. Minutes: There were none. |
|
|
Disclosure of interests and dispensations
Members to declare any personal interests and dispensation in respect of any item of business to be considered at this meeting. Minutes: There were none. |
|
|
Minutes
To approve as a correct record the minutes of the open section of the meeting held on 8 February 2021 (Copy attached) Supporting documents: Minutes: The minutes of the meeting held on 8 February 2021 were agreed as a correct record. |
|
|
Governance conversation: Michael Scorer
Supporting documents: Minutes: Michael Scorer, the strategic director of housing and modernisation, spoke to the committee. The committee had questions for the strategic director. |
|
|
CIPFA Financial Management Code
Supporting documents: Minutes: Officers introduced the report alongside item 8, Lessons learned from Grant Thornton’s public interest reports. Members had questions for the officers.
RESOLVED:
That the audit, governance and standards committee noted that the council has reviewed compliance against the CIPFA Financial Management (FM) Code. |
|
|
Lessons learned from Grant Thornton's public interest reports
Supporting documents: Minutes: Officers introduced the report alongside item 7, CIPFA financial management code. Members had questions for the officers.
RESOLVED:
That the audit, governance and standards committee noted the report and acknowledged the importance of compliance against the CIPFA FinancialManagement (FM) Code. |
|
|
Progress report on the work of internal audit and anti-fraud
Supporting documents: Minutes: BDO introduced the report. Members had questions for BDO.
RESOLVED:
That the audit, governance and standards committee noted the report, as attached at Appendix A of the report. |
|
|
Draft internal audit annual report
To follow. Supporting documents: Minutes: BDO introduced the report. Members had questions for BDO.
RESOLVED:
That the audit, governance and standards committee noted the report, as attached at Appendix A of the report.
|
|
|
Audit fee letters - indicative fees and planned work outputs (including pension fund)
To follow. Supporting documents: Minutes: Officers introduced the report.
RESOLVED:
That the audit, governance and standards committee noted the report, as attached at Appendix A of the report.
|
|
|
Informing the audit risk assessment for the council (including pension fund)
To follow. Supporting documents: Minutes: Officers introduced the report.
RESOLVED:
That the audit, governance and standards committee noted the report, as attached at Appendix A of the report.
|
|
|
Covid update
Supporting documents: Minutes: Officers introduced the report.
RESOLVED:
That the audit, governance and standards committee noted the end of year position of the impact of the Covid-19 pandemic on spending and income and the government grants to support the council’s financial losses. |
|
|
Annual governance statement
Supporting documents: Minutes: Officers introduced the report.
RESOLVED:
That the audit, governance and standards committee note the draft Annual Governance Statement (AGS) 2020-21 as attached at Appendix 1. |
|
|
Formation of audit, governance and standards sub-committees for 2021-22
Supporting documents: Minutes: Officers introduced the report. Members had questions of the officers.
RESOLVED:
1. That the committee appointed Councillors Humaira Ali, James McAsh and Michael Situ to form the audit, governance and standards (standards) sub-committee.
2. That the committee appointed Councillor Michael Situ as chair of the sub-committee.
3. That the committee appointed Councillors Dora Dixon-Fyle, Tom Flynn, Graham Neale, and Andy Simmons to form the audit, governance and standards (civic awards) sub-committee.
4. That the committee appointed Councillor Dora Dixon-Fyle as chair of the sub-committee.
5. That the committee considered the nominations for the positions of co-opted members of the audit, governance and standards (civic awards) sub-committee outlined in closed Appendix 1 and agreed that the following be invited to act as co-opted members of the sub-committee:
· Pauline Nandoo · Nicholas Okwulu · Katy Woolley · A representative of the Southwark Civic Society. |
|
|
Annual report on corporate risk and insurance
Supporting documents: Minutes: Officers introduced the report. Members had questions for the officers.
RESOLVED:
1. That the audit, governance and standards committee noted the annual report on corporate risk and insurance.
2. That the audit, governance and standards committee reviewed the current corporate risk register and provided comments to officers for their consideration prior to the publication of the register by the Strategic Director of Finance and Governance. |
|
|
Formation of audit, governance and standards sub-committees for 2021-22
Supporting documents: Minutes: The decision for this item is listed in the open item. |