Agenda and minutes

Audit, Governance and Standards Committee - Monday 17 October 2022 7.00 pm

Venue: Ground Floor Meeting Room G01A - 160 Tooley Street, London SE1 2QH. View directions

Contact: Virginia Wynn-Jones  Email:

No. Item


Apologies for absence

    • Share this item

    To receive any apologies for absence.


    Apologies were received from Duncan Whitfield and Ciaran McLaughlin.


Confirmation of voting members

    • Share this item

    A representative of each political group will confirm the voting members of the committee.


    The members present were confirmed as the voting members.


Notification of any items of business which the chair deems urgent

    • Share this item

    In special circumstances, an item of business may be added to an agenda within five clear days of the meeting.


    The chair agreed to vary item 7: governance conversation with Duncan Whitfield, to welcome Doreen Forrester-Brown, director of law and governance and monitoring officer.


Disclosure of interests and dispensations

    • Share this item

    Members to declare any personal interests and dispensation in respect of any item of business to be considered at this meeting.


    There were none.



    • Share this item

    To approve as a correct record the minutes of the open section of the meeting held on 18 July 2022.

    Supporting documents:


    The minutes of 18 July 2022 were agreed as a correct record.  Councillor Neale thanked the chair for agreeing to the hybrid format of the meeting.


Insourcing of the leisure contract

    • Share this item

    Verbal update from Toni Ainge, director of leisure.


    Toni Ainge and Dave Pugh presented the governance of the insourcing of the leisure contract to the committee.  The committee had questions of the officers. 


    Members encouraged the officers to ensure that engagement with the users of the leisure service is ongoing throughout the process.


    Officers undertook to bring a report back to the audit, governance and standards committee in February 2023, with a report including the RAG rated risks.


    Officers undertook to inform all councillors of the timing of the insourcing programme before the start of the new contract in June 2023.


Governance conversation: Doreen Forrester-Brown

    • Share this item

    Duncan Whitfield, strategic director of finance and governance, to discuss departmental governance.


    Doreen Forrester-Brown, director of law and governance, and monitoring officer, presented to the committee.  Members had questions for the officer.


    Officers undertook to circulate an update on the temporary accommodation recovery board to the committee.


    Councillor Andy Simmons undertook to email officers with samples of good practice electoral communications.


    Officers undertook to bring back the results from a survey of all councillors on the induction and training programme for 2022, analysed for differences of opinion between incoming and returning members.


    Officers undertook to bring back feedback on a review of overview and scrutiny committee recommendations to a future committee.


Grant Thornton audit update report

    • Share this item

    Grant Thornton to share a verbal update on audit updates and statement of accounts audit.


    Matt Dean of Grant Thornton LLP updated the committee on the delays signing off the council’s accounts, due to the national issues raised over the valuation of infrastructure assets.  This is currently likely to be managed by the end of 2022 in order for the external auditors to be able to offer an unqualified opinion. 


Internal audit and anti-fraud progress report: October 2022

    • Share this item

    Supporting documents:


    Greg Rubins and Angela Mason-Bell, BDO, introduced the report.  Members had questions of the auditors.


    Officers undertook to invite the officers responsible for the work that BDO have audited in four areas to the audit, governance and standards committee.  These are:


    ·  Objection Review of the Council’s relationship with Stanbury Building Services Limited

    ·  2021-22 Disaster recovery

    ·  2017-18 Land Charges

    ·  2017-18 IT – Network Security




    That the audit, governance and standards committee note the report, as attached at Appendix A of the covering report.


Draft 2021-22 statement of accounts for Southwark council

    • Share this item

    Supporting documents:


    Geraldine Chadwick introduced the report.  Members had questions of the officer.


    Officers undertook to circulate a written update on the housing revenue account relating to the zero balance.




    That the audit, governance and standards committee considered the draft 2021-22 statement of accounts published in August 2022 (appendix 1 of the report) and noted the contents.


Annual Governance Statement 2021-22


Appointment process for independent persons