Agenda and minutes

Venue: 160 Tooley Street, London SE1 2QH

Contact: Virginia Wynn-Jones  Email: virginia.wynn-jones@southwark.gov.uk

Items
No. Item

1.

Apologies for absence

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    To receive any apologies for absence.

    Minutes:

    Apologies for absence were received from Caroline Bruce.  Apologies for lateness were received from Councillor Michael Situ.

2.

Confirmation of voting members

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    A representative of each political group will confirm the voting members of the committee.

    Minutes:

    The members present were confirmed as the voting members.

3.

Notification of any items of business which the chair deems urgent

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    In special circumstances, an item of business may be added to an agenda within five clear days of the meeting.

    Minutes:

    The chair agreed to accept:

     

    -  Item 9, Grant Thornton - Audit findings report: Draft 2020-21 statement of accounts for Southwark council

    -  Item 13, a verbal update on members’ induction, and

    -  Item 14, Capital and treasury management strategy 2022-23

     

    as late and urgent.

4.

Disclosure of interests and dispensations

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    Members to declare any personal interests and dispensation in respect of any item of business to be considered at this meeting.

    Minutes:

    There were none.

5.

Minutes

6.

Governance conversation: Strategic director of environment and leisure

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    A conversation with Caroline Bruce, the strategic director of environment and leisure.

    Supporting documents:

    Minutes:

    This item was deferred to a future meeting.

7.

Shared Technology Services Update

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    Supporting documents:

    Minutes:

    Officers introduced the report.  Members had questions for the officers.

     

    Officers undertook to update the committee on the progress of the audit and on the transition of IT support at a future meeting.

     

    Officers undertook to check the IT situation in Queens Road offices.

     

    RESOLVED:

     

    That the committee:

    a) Noted the responses to the questions raised in Appendix 1 of the report

    b) Noted the contents of the relevant IAA sections and the Major Incident process as attached in Appendices A, B & C to Appendix 1 of the report.

8.

Internal audit and anti-fraud progress report November 2021

9.

Grant Thornton - Audit findings report: Draft 2020-21 statement of accounts for Southwark council

10.

Retender of external audit contracts

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    Update from Duncan Whitfield.

    Minutes:

    This item was withdrawn from the agenda.

11.

Covid-19 Pandemic: Update November 2021

12.

Whistleblowing complaints and outcomes

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    Supporting documents:

    Minutes:

    Officers introduced the report.  Members had questions of the officers.

     

    RESOLVED:

     

    That the committee note the report.

13.

Members' Induction

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    Verbal update

    Minutes:

    Officers introduced the item.  Members had questions of the officers.

     

    Officers undertook to bring a detailed plan for members’ induction to the next meeting of the audit, governance and standards committee.

     

    RESOLVED:

     

    That the update be noted.

14.

Capital and treasury management strategy 2022-23