Agenda and minutes
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Contact: Virginia Wynn-Jones Email: virginia.wynn-jones@southwark.gov.uk
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Apologies for absence
To receive any apologies for absence. Minutes: Apologies for absence were received from Councillors Michael Situ and Tom Flynn. Councillor Humaira Ali was unable to attend in person, but was in attendance via Zoom. |
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Confirmation of voting members
A representative of each political group will confirm the voting members of the committee. Minutes: The members present were confirmed as the voting members. |
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Notification of any items of business which the chair deems urgent
In special circumstances, an item of business may be added to an agenda within five clear days of the meeting. Minutes: It was agreed that the date of the next meeting be moved from 8 September 2021 to 20 September 2021. |
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Disclosure of interests and dispensations
Members to declare any personal interests and dispensation in respect of any item of business to be considered at this meeting. Minutes: There were none. |
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Minutes
To approve as a correct record the minutes of the open section of the meeting held on 2 June 2021 Supporting documents: Minutes: The minutes of the meeting of 2 June 2021 were agreed as a correct record. |
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Governance conversation: Duncan Whitfield
To discuss the finance and governance department with Duncan Whitfield, strategic director of finance and governance. Supporting documents: Minutes: Duncan Whitfield presented to the committee. Members had questions for him.
It was noted that Cllr Dora Dixon-Fyle would contact Doreen Forrester-Brown after the meeting to discuss apprenticeships. |
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Draft 2020-21 statement of accounts for Southwark council
Supporting documents: Minutes: Officers presented the report.
RESOLVED:
That the audit, governance and standards committee considered the draft 2020-21 statement of accounts (appendix 1 of the report).
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Internal Audit Annual Report and Annual Statement of Assurance 2020-21 - Final
Supporting documents: Minutes: Officers introduced the report alongside item 9. Members had questions for the officers.
Officers undertook to bring a written update on outstanding audits from 2017/18 to the committee.
RESOLVED:
That the audit, governance and standards committee noted the report, as attached at Appendix A of the report. |
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Internal audit and anti-fraud update July 2021
Supporting documents: Minutes: RESOLVED:
That the audit, governance and standards committee noted the report, as attached at Appendix A of the report. |
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Covid-19 Pandemic: Update 19 July 2021
Supporting documents: Minutes: Officers introduced the report. Members had questions for the officers.
Officers undertook to bring further information to members before the next meeting
RESOLVED:
That the audit, governance and standards committee noted the impact of the Covid-19 pandemic on spending and income and the government grants to support the council’s financial losses in 2021-22. |
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Review of Member and Officer Protocol and Communications Protocol
Supporting documents: Minutes: Officers introduced the report. Members had questions for the officers.
Officers undertook to bring back a report on members’ enquiries to a future meeting.
RESOLVED:
1. That the committee noted this report.
2. That the committee recommended to Council Assembly that the Member and Officer Protocol be amended as shown in Appendix 1, with the additional amendment tabled at the meeting, to be included after paragraph 19:
20. Chief Officers and the Chief Executive are responsible for ensuring that members receive responses to member’s enquiries within the corporate timescales. Chief Officers and the Chief Executive must regularly review corporate performance and performance within their area of responsibility on member enquiries and ensure any underperformance is addressed. |