Agenda and minutes

Audit, Governance and Standards Committee - Wednesday 12 September 2018 7.00 pm

Venue: Ground Floor Meeting Room G02B - 160 Tooley Street, London SE1 2QH. View directions

Contact: Virginia Wynn-Jones  Email:

No. Item


Apologies for absence

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    To receive any apologies for absence.


    Apologies were received from the independent person.


Confirmation of voting members

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    A representative of each political group will confirm the voting members of the committee.


    The members present were confirmed as the voting members.


Notification of any items of business which the chair deems urgent

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    In special circumstances, an item of business may be added to an agenda within five clear days of the meeting.


    Item 9: Budget challenge and governance was accepted by the chair as late and urgent.  


Disclosure of interests and dispensations

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    Members to declare any personal interests and dispensation in respect of any item of business to be considered at this meeting.


    There were none.



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    To approve as a correct record the minutes of the open section of the meeting held on 18 July 2018.

    Supporting documents:


    The minutes of the meeting of 18 July 2018 were agreed as a correct record and signed by the chair.


Governance topic: Procurement

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    Duncan Whitfield, the strategic director for finance and governance, introduced the topic.  Members had questions for the officer. 


    The chair undertook to discuss further scope for governance audits within procurement with Duncan Whitfield and BDO.


    Officers undertook to supply a follow up report for the committee in early 2019.


Annual Audit Letter for Southwark Council and Southwark Pension Fund 2017-18


Grant Thornton progress report and update for year ended 31 March 2018


Budget challenge and governance


Independent member recruitment: Verbal update

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    Norman Coombe updated the committee on the recruitment of further independent members.  Members had questions of the officer.




    That the interview panel for independent members would comprise Councillors Gavin Edwards, Humaira Ali and Dora Dixon-Fyle.


In year review of work programme 2018-19: September 2018

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    Supporting documents:


    Officers introduced the report.  Members had questions of the officers.




    1.  That the audit, governance and standards committee considered the proposed revised work programme for 2018-19, including scheduling of governance topics for the year, and also whether they would wish to make any other amendments.


    2.  That the audit, governance and standards committee invited representatives of the ICT shared services contract to the meeting of November 2018.


    3.  That the audit, governance and standards committee receive a report on the Ledbury repairs history in early 2019.


    4.  That the audit, governance and standards committee, subject to any requested changes, agreed the work programme set out in Appendix 1 for 2018-19.