Venue: Ground Floor Meeting Room G02B - 160 Tooley Street, London SE1 2QH. View directions
Contact: Virginia Wynn-Jones Email: virginia.wynn-jones@southwark.gov.uk
No. | Item |
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Apologies for absence
To receive any apologies for absence. Minutes: Apologies were received from the independent person. |
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Confirmation of voting members
A representative of each political group will confirm the voting members of the committee. Minutes: The members present were confirmed as the voting members. |
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Notification of any items of business which the chair deems urgent
In special circumstances, an item of business may be added to an agenda within five clear days of the meeting. Minutes: Item 9: Budget challenge and governance was accepted by the chair as late and urgent. |
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Disclosure of interests and dispensations
Members to declare any personal interests and dispensation in respect of any item of business to be considered at this meeting. Minutes: There were none. |
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Minutes
To approve as a correct record the minutes of the open section of the meeting held on 18 July 2018. Supporting documents: Minutes: The minutes of the meeting of 18 July 2018 were agreed as a correct record and signed by the chair. |
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Governance topic: Procurement
Minutes: Duncan Whitfield, the strategic director for finance and governance, introduced the topic. Members had questions for the officer.
The chair undertook to discuss further scope for governance audits within procurement with Duncan Whitfield and BDO.
Officers undertook to supply a follow up report for the committee in early 2019. |
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Annual Audit Letter for Southwark Council and Southwark Pension Fund 2017-18
Supporting documents: Minutes: Grant Thornton presented the report. Members had questions for Grant Thornton.
RESOLVED:
That the audit, governance and standards committee noted the final Annual Audit Letter for Southwark Council and Southwark Pension Fund, attached as Appendix A of the report. |
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Grant Thornton progress report and update for year ended 31 March 2018
Supporting documents: Minutes: Grant Thornton introduced the report. Members had questions for Grant Thornton.
RESOLVED:
That the audit, governance and standards committee noted Grant Thornton’s progress report and update for year ended 31 March 2018, as attached at Appendix A of the report. |
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Budget challenge and governance
To follow. Supporting documents: Minutes: Duncan Whitfield presented the report. Members had questions of the officers.
RESOLVED:
That the audit, governance and standards committee considered the governance arrangements with regard to budget setting and monitoring as set out in the report. |
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Independent member recruitment: Verbal update
Minutes: Norman Coombe updated the committee on the recruitment of further independent members. Members had questions of the officer.
RESOLVED:
That the interview panel for independent members would comprise Councillors Gavin Edwards, Humaira Ali and Dora Dixon-Fyle. |
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In year review of work programme 2018-19: September 2018
Supporting documents: Minutes: Officers introduced the report. Members had questions of the officers.
RESOLVED:
1. That the audit, governance and standards committee considered the proposed revised work programme for 2018-19, including scheduling of governance topics for the year, and also whether they would wish to make any other amendments.
2. That the audit, governance and standards committee invited representatives of the ICT shared services contract to the meeting of November 2018.
3. That the audit, governance and standards committee receive a report on the Ledbury repairs history in early 2019.
4. That the audit, governance and standards committee, subject to any requested changes, agreed the work programme set out in Appendix 1 for 2018-19. |