Agenda and minutes
PDF 100 KBVenue: Ground Floor Meeting Room G01A - 160 Tooley Street, London SE1 2QH. View directions
Contact: Virginia Wynn-Jones Email: virginia.wynn-jones@southwark.gov.uk
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Apologies for absence
To receive any apologies for absence. Minutes: Apologies for absence were received from Councillors Catherine Dale and David Hubber, and the independent members Bill Dee and Charles Wynn-Evans. |
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Confirmation of voting members
A representative of each political group will confirm the voting members of the committee. Minutes: The members present were confirmed as the voting members. |
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Notification of any items of business which the chair deems urgent
In special circumstances, an item of business may be added to an agenda within five clear days of the meeting. Minutes: The chair agreed to accept a verbal update on independent members from Norman Coombe.
RESOLVED:
1. That a report be brought to the committee in February 2018 on the independent members.
2. That the civic awards sub-committee be given authority to agree independent members of the audit, governance and standards committee. |
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Disclosure of interests and dispensations
Members to declare any personal interests and dispensations in respect of any item of business to be considered at this meeting. Minutes: There were none. |
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Minutes
To approve as a correct record the minutes of the open section of the meetings held on 13 September 2017 and 18 September 2017. Supporting documents: Minutes: The minutes of the meetings of 13 September 2017 and 18 September 2017 were agreed as a correct record and signed by the chair. |
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Governance topic: IT
Emma Marinos and Mark Compton-James to present to the committee Minutes: The committee heard from Mark Compton-James Head of IT and Digital Services, and Emma Marinos, Director of Modernise. Members asked questions of the officers.
RESOLVED:
1. That further data on the number of IT incidents logged and resolved be circulated by officers to the committee in early 2018.
2. That a more detailed view of the finance and costs breakdown of the IT support contract be circulated by officers to the committee in early 2018. |
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Governance topic: BCF
Duncan Whitfield and David Quirke-Thornton to present to the committee Minutes: The committee heard from David Quirke-Thornton, Strategic Director of Children's and Adults' Services, and Duncan Whitfield, Strategic Director of Finance and Governance. Members asked questions of the officers.
RESOLVED:
That the audit and governance committee consider the business recovery board model and its use in other departments at a later meeting, potentially in 2018-19. |
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Outcomes of the whistleblowing policy
Supporting documents: Minutes: The committee heard from officers. The committee had no questions.
RESOLVED:
That the report be noted. |
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Report on retrospective decision for The Charter School East Dulwich (TCSED) - Enabling works
Supporting documents: Minutes: Officers presented the report. Members had questions of the officers.
RESOLVED:
1. That the audit, governance and standards committee noted the retrospective contract decisions detailed in the report.
2. That the audit, governance and standards committee noted the actions taken to ensure that the risk of future retrospective contract decisions is minimised for the future, as set out in paragraph 19 of the report. |
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Progress report on the work of internal audit and anti-fraud
Supporting documents: Minutes: Officers presented the report to the committee. The committee had questions of the officers.
RESOLVED:
1. That the audit, governance and standards committee noted the Internal Audit Progress report, attached as Appendix A to the report.
2. That an update on corporate health and safety be brought to the committee in February 2018.
3. That the committee consider whether an interim audit into corporate health and safety is required before April 2018. |
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Update on chief audit executive
Supporting documents: Minutes: Officers updated the committee on the chief audit executive.
RESOLVED:
That the committee note the update. |
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Annual Audit Letter for Southwark Council and Southwark Pension Fund 2016-17
Supporting documents: Minutes: Officers introduced the report. Members had questions for the officers.
RESOLVED:
That the audit, governance and standards committee noted the final Annual Audit Letter for Southwark Council and Southwark Pension Fund, attached as Appendix A to the report. |
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Treasury Management Strategy 2018-19 Including: Annual Investment Strategy, Prudential Indicators, and Minimum Revenue Provision Statement
Supporting documents: Minutes: Officer introduced the report. Members had questions of the officers.
RESOLVED:
That the audit, governance and standards committee:
1. Noted that the proposed 2018-19 treasury management strategy is to be managed by the strategic director of finance and governance under financial delegation.
2. Noted the proposed annual investment strategy 2018-19 as referred to in paragraph 13 to 19 of the report and set out at Appendix A of the report.
3. Noted the prudential indicators covering capital finance and treasury management for the years 2018-19 to 2020-21 set out at Appendix B of the report.
4. Noted the minimum revenue provision statement, as unchanged from 2017-18, for setting aside prudent sums to reduce debt and long term liabilities set out at Appendix C of the report. |