Agenda and draft minutes

Cabinet
Tuesday 13 July 2021 11.00 am

Venue: Ground floor meeting rooms, 160 Tooley Street, London SE1 2QH

Contact: Paula Thornton and Virginia Wynn-Jones  Phone: Email:  paula.thornton@southwark.gov.uk;  virginia.wynn-jones@southwark.gov.uk

Items
No. Item

1.

Apologies

2.

Notification of any items of Business which the Chair Deems Urgent

    In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting.

    Minutes:

    The chair gave notice of the following late items:

     

    Item 7:   Deputation requests

    Item 13:   Ledbury Estate Towers update on resident ballot and future redevelopment (and closed item 24)

    Item 14:  Tustin Estate Low Rise Re-development Delivery Programme

    Item 15:  Gateway 1: Procurement Strategy Approval - Procurement of a Delivery Partner (Developer Contractor) for the Tustin Estate Low Rise Redevelopment Programme.

     

    Reasons for urgency and lateness will be specified in the relevant minutes.

3.

Notice of Intention to conduct business in a closed meeting, and any representations received

4.

Disclosure of Interests and Dispensations

5.

Public Question Time (15 Minutes)

    To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules. The deadline for the receipt of public questions is midnight Wednesday 7 July 2021.

    Minutes:

    Toby O’Connor (public questioner was unable to attend the meeting).

     

    Given the current issues around ball courts, five-a-side pitches and similar spaces across the borough, will the council now build on elements of the climate strategy and the equalities framework to start to construct a positive and robust mechanism for the localised and meaningful engagement of children and young people on play and informal recreation provision?

     

    Response by Councillor Jasmine Ali, Deputy Leader and Cabinet Member for Children, Young People and Education

     

    Southwark Council is committed to listening to young people, and is keen for young people to influence changes to existing facilities, and the provision of new youth facilities. This approach is central to the Youth New Deal, approved by the council assembly in spring 2021. The Youth New Deal sets out a number of commitments, including extending mental health Services, greater support into employment and training, a new Sure Start for Teens programme, an easy-to-use digital information hub, recommissioning youth provision around programmes that young people most want and a new Youth Parliament. Central to the Youth New Deal is a commitment to giving young people greater voice in shaping service provision and more influence in wider council policy and decision-making. Adopting this collaborative, co-produced approach not only puts young people at the heart of decision-making, but, in doing so, also ensures as strong focus on equalities and climate, to complement the council’s wider formal equalities and climate processes, which are central to the formal planning processes.

     

    Evidence of success is the recent Quirk’s Media Marketing Research and Insight Award the council won, under the non-profit/social enterprise research project category, for the way in which young people had been engaged with during the  youth review. The award recognised the comprehensive and innovative engagement exercise, which was shaped and delivered with input from young people. Different methods of engagement were used including collaborative workshops, deliberative discussions and ethnographic fieldwork (where researchers observed and interacted with participants in their real-life environment to gather an in-depth picture of the lived experience of our young people). A borough wide online survey was also developed based on the responses from the deliberative discussions and ethnographic research. Over 450 young people took part in this engagement exercise (407 via online survey).

     

    The council has also conducted a youth-focused audit of spaces on the Brandon Estate, to understand how to create venues, which meet the needs of young people.  This has led to a “toolkit” that will enable other young people and practitioners to review other spaces and places. Consultants “We Made That” worked with young people from the estate to hear about and review the local spaces that they use from their own perspective. The review and toolkit have now been completed alongside a short film made by young people. Recommendations have been issued on potential design interventions for facilities on the estate that would make them young people friendly and provide positive activities and spaces for young people. Officers are looking into  ...  view the full minutes text for item 5.

6.

Minutes

7.

Deputation Requests

    To consider any deputation requests. The deadline for the receipt of a deputation request is midnight Wednesday 7 July 2021.

    Supporting documents:

    Minutes:

    The report had not been circulated five clear days in advance of the meeting. The chair agreed to accept this item as urgent (the requests had been received in line with the council’s constitutional deadline for the receipt of deputation requests).

     

    RESOLVED:

     

    1.  That the following deputation requests be heard:

     

    ·  Ledbury Residents Project Group (RPG)

    ·  The Tustin Community Association and

    ·  Extinction Rebellion Southwark.

     

    2.  A representative of the Ledbury RPG and Extinction Rebellion Southwark addressed cabinet for five minutes and questions were asked of each deputation for a period of five minutes. The spokesperson for Tustin Community Association was unable to attend and provided a statement that was read to cabinet.

8.

Climate Change Strategy for Southwark

9.

Annual Borough Plan Performance Report 2020-21

10.

Southwark Stands Together Annual report

    To note the Southwark Stands Together annual report and related recommendations.

    Supporting documents:

    Minutes:

    The following were in attendance to give insight to their involvement and feedback to the report:

     

    ·  Winnie Baffoe, co-director of South London Mission

    ·  Joelle D’Fontaine, At Your Beat (ATB) founder and creator and Nike trainer and

    ·  Makeda Williams-Pinnock, head teacher of Victory primary school.

     

    RESOLVED:

     

    1.  That the Southwark Stands Together (SST) annual report (Appendix 1 of the report) be noted.

     

    2.  That commitment to SST programme delivery be reaffirmed and that chief officer team, as the senior steering group for the programme, be asked to review activity and next steps to ensure the progress made in the last year is sustained and accelerated.

     

    3.  That it be agreed that learning from SST informs the work underway as part of the Southwark equality framework (paper elsewhere on the agenda).

     

    4.  That a plan for regular reporting to the community on the work to tackle inequalities through the equalities framework, including annual reporting to cabinet on SST programme delivery be developed.

11.

The Southwark Equality Framework

12.

St John's Walworth Church of England Primary School

    To approve the governing body proposals for the closure of St John’s Walworth Church of England Primary School from the 1 September 2021.

    Supporting documents:

    Minutes:

    Roz Cordner (education director of the Southwark Diocesan Board of Education) was in attendance to answer questions. Roz Cordner was able to confirm that it was the intention of the Diocesan Board at this current time (and in the near future)  to ensure that the building was used for educational or community provision.As a charity, this is something that could be subject to change in the future.

     

    Cabinet placed on record their thanks to the governors, staff, educational team and head teacher for their hard work and commitment.

     

    RESOLVED:

     

    That the governing body proposals for the closure of St John’s Walworth Church of England Primary School from the 1 September 2021 be approved.

13.

Ledbury Estate Towers update on resident ballot and future redevelopment

    To note the ongoing engagement with the local community, to approve the project to deliver a minimum of 333 homes on the Ledbury Estate and related recommendations.

    Supporting documents:

    Minutes:

    It was not possible to circulate this report five clear days in advance of the meeting. The chair agreed to accept this item as urgent.  The report sets out the background to the project, mandate from the residents of the Towers, strategies and next steps required to enable the redevelopment of the Ledbury Towers.  In order to secure external funding, vacant possession of the building in Phase 1 was needed to be in place to secure a contractual start on site by September 2022.

     

    RESOLVED:

     

    Decisions of the Cabinet

     

    1.  That the ongoing engagement with the local community be noted and all residents thanked, and in particular the resident project group, for their contribution to the residents’ ballot.

     

    2.  That the result  be noted and the result of the residents’ ballot decision to demolish the four tower blocks consisting of 224 homes (known as Bromyard House, Peterchurch House, Skenfrith House and Sarnsfield House) and provide a minimum of 333 homes across two phases, in line with the commitments set out within the Landlord Offer Document be ratified.

     

    3.  That the project be approved to deliver a minimum of 333 homes on the Ledbury Estate.

     

    4.  That a variation to the housing investment programme for funding of £5.4M to take the project, subject to planning consent, out to tender for a contractor be approved.

     

    5.  That it be noted that further work will be undertaken to review phasing and contractor procurement so as to improve financial viability.

     

    6.  That the commencement of the next phase of acquisition of leasehold interests on the four towers via negotiation, under terms that would apply pursuant to a Compulsory Purchase Order (CPO) be approved, and approval of compensation packages for the acquisition of individual leasehold interests be delegated to the director of planning and growth in consultation with the strategic director of housing and modernisation.

     

    7.  That the continued rehousing of all secure tenants remaining in the four towers to enable vacant possession of the blocks in order that the delivery of the proposed redevelopment of the Ledbury towers can proceed be approved.

     

    8.  That the delivery programme, financial implications and associated risks of the project be noted. 

     

    9.  That project progress since the February cabinet paper be noted.

     

    10.  That it be noted that a gateway report will be progressed to appoint an architect and employers’ agent who will work closely with residents in the design of their new homes.

     

    Decisions of the Leader of the Council

     

    11.  That the procurement and appointment of a design team, to RIBA stage 3+ and consultants to the wider project team for the duration of the project to take the scheme to planning, and subject to consent, procurement of a contractor for Ledbury Towers scheme be delegated to the cabinet member for council homes and homelessness.

     

    12.  That the serving of demolition notices in order to suspend qualifying tenants from exercising their right to buy (RTB) their homes for a period of up to 7 years be  ...  view the full minutes text for item 13.

14.

Tustin Estate Low Rise Re-development Delivery Programme

    To note the ongoing engagement with the local community, to ratify the result of the Tustin Estate Resident Ballot and related recommendations.

    Supporting documents:

    Minutes:

    It was not possible to circulate this report five clear days in advance of the meeting. The chair agreed to accept this item as urgent. The report sets out a rehousing strategy which enables the redevelopment of the Tustin Estate and in order to secure external funding, vacant possession of buildings in Phase 1 needed to be in place to secure a contractual start on site by September 2022.

     

    RESOLVED:

     

    Decisions of the Cabinet

     

    1.  That the ongoing engagement with the local community be noted and all residents be thanked, in particular the Tustin Community Association and resident project group, for their contribution to the resident-led programme of work at the feasibility and options stage and the initial steps of the delivery programme. 

     

    2.  That the result of the Tustin Estate Resident Ballot, concluded in March 2021, and decision to demolish low-rise blocks (Bowness House, Heversham House, Hillbeck Close, Kentmere House and Ullswater), refurbish the council tenanted houses at Manor Grove, the demolition and rebuild of Pilgrims’ Way Primary School and the commercial units as well as the creation of a new park at the centre of the estate and delivery of a minimum of 689 homes across three phases, in line with the commitments set out within the Tustin Estate Landlord Offer Document be noted and ratified.

     

    3.  That a further variation to the housing investment programme for funding of up to £14.24m to take forward the project to the next stage be approved.

     

    4.  That the commencement of the acquisition of leasehold interests on the low-rise blocks (Bowness House, Hillbeck Close, Heversham House and Kentmere House) in accordance with a phased approach and via negotiation, with compensation and disturbance payable in line with compulsory purchase compensation rules be approved. 

     

    5.  That the serving of demolition notices in order to suspend qualifying tenants from exercising their Right to Buy (RTB) their homes for a period of up to 7 years be approved.

     

    6.  That it be agreed that every council tenanted household subject to demolition, will be offered a replacement council home on the Tustin Estate.

     

    7.  That the re-housing of all secure tenants remaining in the low-rise blocks (Bowness House, Hillbeck Close, Heversham House and Kentmere House) in accordance with the re-housing strategy in paragraphs 50 to 74 to enable vacant possession of the blocks in order that the delivery of the proposed redevelopment of the Tustin Estate can proceed be approved.

     

    8.  That a dedicated Tustin Estate local lettings policy be agreed post securing planning consent and will be based on the principles outlined in the Tustin Estate Landlord Offer Document and the criteria outlined in the re-housing strategy and paragraphs 50 to 74 of the report of the re-housing strategy outlined in the report.

     

    9.  That it be agreed that every resident leaseholder subject to demolition, who has been living on the estate for 12 months prior to the March 2021 resident ballot will be offered the opportunity to purchase a replacement home on the  ...  view the full minutes text for item 14.

15.

Gateway 1: Procurement Strategy Approval - Procurement of a Delivery Partner (Developer Contractor) for the Tustin Estate Low Rise Redevelopment Programme

    To approve the procurement strategy for a two stage tender process for the construction of the Tustin Estate Redevelopment programme (comprising of residential, commercial, education and public realm works).

    Supporting documents:

    Minutes:

    It was not possible to circulate this report five clear days in advance of the meeting. The chair agreed to accept this item as urgent. The report sets out the procurement route for the delivery partner for Tustin and in order to secure external funding, a contractual start on site needed to be made by September 2022. This route therefore needed to be agreed at this time in order to meet this deadline.

     

    RESOLVED:

     

    1.  That the procurement strategy outlined in the report for a two-stage tender process for the procurement of a delivery partner for the Tustin Estate Redevelopment programme using the Pagabo framework be approved.

     

    2.  That it be noted that the award of the pre-construction services agreement (PCSA) of anticipated contract value of £1.5m will be approved as set out in line with the contract standing orders and in consultation with the cabinet member for council homes and homelessness for an estimated period of 10 months commencing in November 2021.

     

    3.  That it be noted that subject to successful PCSA programme of design development to financial close including planning approval, the council would have the option to award the development agreement to the preferred delivery partner for the Tustin Estate Low Rise Redevelopment Programme (comprising of residential, commercial, education and public realm works) for an anticipated period of 6 years commencing in Summer 2022 subject to a future approval via a Gateway 2 report to cabinet in summer 2022.

     

    4.  That it be noted that the council has entered into an access agreement with Pagabo to access their National Framework Agreement for Developer Led Schemes.

     

    5.  That the use of a resident-led interview panel in the PCSA and development agreement procurement process as detailed in paragraph 61 of the report be noted. 

16.

Acquisition of land adjacent to the Council's Old Kent Road site

17.

The Great Estates Guarantee and the Great Estates Commitments

18.

Borough Emergency Plan 2021

    To agree the annual review of the generic borough emergency plan with the  understanding that further lessons from both the ongoing response to COVID-19 and other incidents will continue to be incorporated into future learning and planning.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the annual review of the generic borough emergency plan be agreed with the understanding that further lessons from both the ongoing response to COVID-19 and other incidents will continue to be incorporated into future learning and planning.

     

    2.  That updated councillor briefing sessions are put in place to further explore the role of councillors in emergency planning and to inform future development of incident management.

     

    3.  That it be noted that the council’s emergency arrangements will continue to be guided by pan-London standards and approach, including any ongoing  arrangements resulting from the city-wide COVID-19 response.

     

    4.  That in the light of the fluidity in Covid infection rates across London, that the council reserves the right to activate council wide emergency response arrangements, acting on the advice of public health locally and regionally as appropriate.

19.

Gateway 1: Wickway Community Centre Main Contractor procurement

    To approve the procurement strategy for a single stage tender for the redevelopment of the Wickway Community Centre.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the procurement strategy outlined in the report for a single stage tender through the Crown Commercial Services (CCS) framework – RM6088 for Construction Works and Associated Services, for the redevelopment of the Wickway Community Centre for an anticipated period of 32 months commencing on 31 March 2022, at an estimated contract value of £27m be approved.

     

    2.  That the award decision in the gateway 2 report for the main works contract be delegated to the strategic director of housing and modernisation, in consultation with the cabinet member for council homes and homelessness for the reasons noted in paragraph 27 of the report.

20.

Gateway 1: Procurement Strategy Approval - Older People's Residential Care Provision

    To approve the procurement strategy for residential care provision including reablement services for older people in the four council owned properties (Rose Court, Bluegrove, Waterside and Greenhive), involving a publicly advertised competitive tender.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the procurement strategy for residential care provision including reablement services for older people in the four council owned properties (Rose Court, Bluegrove, Waterside and Greenhive), involving a publicly advertised competitive tender using the open procedure for one or more contracts for a period of up to ten years commencing 1 April 2022 to include a break clause which would be exercisable by either party, following the expiry of a minimum period to be confirmed be approved.

     

    2.  That the approval of the award of contract/s, be delegated to the strategic director for children’s and adults’ services, in consultation with the cabinet member for health and wellbeing.

     

    3.  That it be noted that the total estimated maximum value of the contract/s is in the region of £6.5m per annum, £65m over the term of the contract.

21.

Gateway 1: The Provision of Mental Health Supported Housing and Outreach Services

22.

Gateway 3: Variation Decision Special Educational Needs and/or Disabilities (SEND) School Bus Service

    To approve an extension of the special educational needs and or disabilities (SEND) bus service contract.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That an extension of the special educational needs and or disabilities (SEND) bus service contract, provided by Olympic South Limited (trading as HATS), for a period of 24 months from 1 September 2021 at an estimated value of £4.6m, making an estimated lifetime contract value of £16.5m be approved.

     

    2.  That it be noted that the estimated value of the variation includes additional depot facility costs of £283k for 2021-22 and £182k for 2022-23, as set out in paragraphs 13 to 18 of the report.

Motion to exclude the press and public

That the press and public be excluded form the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in category 3 of paragraph 10.4 of the access to information procedure rules of the Southwark Constitution.

 

The following is a summary of the decisions taken in the closed part of the meeting.

23.

Minutes

Minutes:

The minutes of the closed section of the meeting held on 15 June 2021 were approved as a correct record and signed by the chair.

24.

Ledbury Estate Towers update on resident ballot and future redevelopment - Financial Implications

Minutes:

The cabinet considered the closed information relating to this item. Please see item 13 for the decision.

25.

Acquisition of land adjacent to the Council's Old Kent Road site

Minutes:

The cabinet considered the closed information relating to this item. Please see item 16 for the decision.

26.

Gateway 3: Variation Decision Special Educational Needs and/or Disabilities (SEND) School Bus Service

Minutes:

The cabinet considered the closed information relating to this item. Please see item 22 for the decision.