Agenda and minutes
PDF 102 KBVenue: Ground Floor Meeting Room GO1A, 160 Tooley Street, London SE1 2QH
Contact: Everton Roberts or Paula Thornton Phone: 020 7525 7221/4395 Email: everton.roberts@southwark.gov.uk; paula.thornton@southwark.gov.uk
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Apologies
To receive any apologies for absence. Minutes: All members were present. |
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Notification of any items of Business which the Chair Deems Urgent
In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting. Minutes: The chair gave notice that the following late item would be considered for reasons and urgency, to be specified in the relevant minute:
Item 16a – The Impact of Regeneration on Leaseholders (Report of Overview and Scrutiny Committee).
Additionally, an addendum report in respect of item 24 – Disposal of 23 Harper Road, London SE1 was circulated. |
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Notice of Intention to conduct business in a closed meeting, and any representations received
To note the items specified which will be considered in a closed meeting. Supporting documents: Minutes: No representations were received in respect of the items listed as closed business for the meeting. |
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Disclosure of Interests and Dispensations
Members to declare any interests and dispensation in respect of any item of business to be considered at this meeting. Minutes: In respect of items 11 and 12 (School Places Strategy and Permanent Enlargement of Albion, Bessemer Grange, Charles Dickens, Crawford, Grange and Keyworth Primary Schools), Councillor Victoria Mills asked that as a parent of school age children in September 2016 her interest be noted. These were not disclosable pecuniary interests.
Additionally, Councillor Fiona Colley as a parent of child of school age in 2016 also asked that her interest in respect of these items be noted. Further, Councillor Colley declared an interest in respect of item 16a (An Additional Rehousing route for Homeowners affected by Regeneration) as she is the Chair of the Creation Trust. Again these interests were not disclosable pecuniary interests. |
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Public Question Time (15 Minutes)
To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules. Minutes: The following question was submitted by Mr Jerry Hewitt to Councillor Richard Livingstone, cabinet for finance, resources and community safety. Mr Hewitt did not attend the meeting to ask the question. The question was read out in his absence.
Question to Councillor Richard Livingstone from Jerry Hewitt
“Southwark Council owns the freehold of Harmsworth Quays Print Works, and in March 2012 Gerald Eve LPP acting for Daily Mail General Trust (the leaseholder) issued particulars for intending purchasers. Why did Southwark Council fail to buy the leasehold when it had the chance?"
Response by Councillor Richard Livingstone
“The council did enter into negotiations to purchase the leasehold interest, and offered to match the highest bid offered to Associated Newspapers.
However the Associated Newspaper Board declined the council's proposal and negotiated and concluded terms to sell their Leasehold interest to British Land. Associated Newspapers were within their legal rights to sell their interest to whom ever they decided.
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Minutes
To approve as a correct record the minutes of the open section of the meeting held on 28 January 2014. Supporting documents: Minutes: RESOLVED:
That the open minutes of the meeting held on 28 January 2014 be approved as a correct record and signed by the chair. |
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Deputation Requests
To consider any deputation requests. Minutes: There were no deputation requests. |
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Quarter 3 Capital Monitoring Report for 2013/14 and Capital Programme Refresh for 2013/14 - 2023/24
To note the general fund capital programme for the period 2013/14 to 2021/22 and the housing investment programme for 2013/14 and future years.
To approve the virements and variations to the general fund and housing investment capital programme, the new capital bids for the general fund, the new capital bids for the housing investment programme and the refreshed capital programme including new bids for the general fund and the housing investment programme. To note that further re-profiling of expenditure and resources for 2013/14 will be required. Supporting documents: Minutes: RESOLVED:
1. That the general fund capital programme for the period 2013/14 to 2021/22 as at 31 December 2013, detailed in Appendix A of the report be noted.
2. That the housing investment programme for 2013/14 and future years as at 31 December 2013 detailed in Appendix B of the report be noted.
3. That the virements and variations to the general fund and housing investment capital programme as at 31 December 2013, detailed in Appendix C of the report be approved.
4. That the new capital bids for the general fund for the period 2013/14 to 2023/24 as shown at Appendix D and detailed in paragraphs 120-178 of the report be approved.
5. That the new capital bids for the housing investment programme for the period 2013/14 to 2021/22 as shown at Appendix E and detailed in paragraphs 179-198 of the report be approved.
6. That the refreshed capital programme including the new bids for the general fund (as shown in Appendices F and H of the report) and the housing investment programme (as shown in Appendix G) be approved and that it be noted that further re-profiling of expenditure and resources for 2013/14 and future years will be required in the future based on more up to date information available at that time.
7. That in view of the comments in paragraphs 199-202 of the report on the projected financial position over the 10 year capital programme, the strategic director of finance and corporate services monitor the situation closely and work with strategic directors on the profiling of capital expenditure and explore other funding options, if required, to ensure the capital programme can be sustained over the long term. |
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Revenue Monitoring Report for Quarter 3, 2013/14, including Treasury Management
To note the general fund outturn forecast for 2013/14 and forecast net movement in reserves by department, the housing revenue account’s forecast outturn for 2013/14, the treasury management activity for the first nine months of 2013/14 and the forecast performance for the collection of council tax and business rates.
To approve the general fund budget movements that exceed £250,000. Supporting documents: Minutes: RESOLVED:
1. That the following be noted:
· the general fund outturn forecast for 2013/14 and forecast net movement in reserves by department · the housing revenue account’s (HRA) forecast outturn for 2013/14 and resulting forecast movement in reserves · the treasury management activity for the first nine months of 2013/14.
2. That the forecast performance for the collection of council tax be noted.
3. That the forecast performance for the collection of business rates and the risks associated with the Business Rate Retention Scheme be noted.
4. That the general fund budget movements that exceed £250,000, as shown in Appendix A of the report be approved. |
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Response to the Education and Children's Services Scrutiny Sub-Committee's Review of Bullying
To agree the proposed response to the recommendations of the education and children’s services scrutiny sub-committee’s into the review of bullying. Supporting documents: Minutes: RESOLVED:
That the proposed responses to the recommendations of the education and children’s services scrutiny sub-committee’s into the review of bullying be agreed. |
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School Places Strategy Update
To note the forecast demand for primary and secondary places, the associated need for additional school places and the approach for meeting primary demand.
To agree that officers bring an update report to the July 2014 cabinet meeting on the free school proposals in the south of the borough and options for new primary places in the north. Supporting documents: Minutes: RESOLVED:
1. That the forecast demand for primary and secondary places and the associated need for additional school places be noted.
2. That the approach for meeting primary demand described in paragraphs 5 to 10 of the report be noted.
3. That officers bring an update report to the July 2014 cabinet meeting on the free school proposals in the south of the borough and options for new primary places in the north.
4. That it be noted that the financial implications of an expansion to the primary and secondary estate are significant and that further discussions will be required with funding bodies to ensure that sufficient resources are available to deliver the new secondary places required. |
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Permanent Enlargement of Albion, Bessemer Grange, Charles Dickens, Crawford, Grange and Keyworth Primary Schools
To note the outcome of the final consultation on the proposed enlargements of Albion, Bessemer Grange, Charles Dickens, Crawford, Grange and Keyworth primary schools.
To agree to the enlargement of Keyworth primary school from September 2014, Albion, Bessemer Grange, Crawford and Grange primary schools from September 2015 and Charles Dickens primary school from September 2016. Supporting documents: Minutes: RESOLVED:
1. That the outcome of the final consultation on the proposed enlargements of Albion, Bessemer Grange, Charles Dickens, Crawford, Grange and Keyworth primary schools be noted.
2. That the enlargement of Keyworth primary school from September 2014, Albion, Bessemer Grange, Crawford and Grange primary schools from September 2015 and Charles Dickens primary school from September 2016 be agreed. |
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Joint Carers Strategy and Action Plan
To approve the joint carers’ strategy and the action plan that sets out the pledges of health and social care to support carers in Southwark from 2013 – 2016. Supporting documents: Minutes: RESOLVED:
1. That the joint carers’ strategy and action plan that sets out the pledges of health and social care to support carers in Southwark from 2013 to 2016 be approved.
2. That the planned investment from the council be agreed and the allocation from Southwark Clinical Commissioning Group as detailed in Table 2 (paragraph 47 of the report) be noted. |
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Better Care Fund - Draft Plan for Southwark
To note the draft vision for the integration of health and care related services and the summary of the draft Better Care fund plan. To agree to the proposed process for agreement of the final Better Care Fund and to note the proposed governance arrangements for the fund. Supporting documents: Minutes: RESOLVED:
1. That the draft vision for the integration of health and care related services “Better Care, Better Quality of Life in Southwark” (Appendix 1 of the report) be noted.
2. That the summary of the draft Better Care Fund plan submitted by the council, the Clinical Commissioning Group (CCG) and the Health and Wellbeing Board (HWB) setting out the approach to pooled budgets in 2015/16 (Appendix 2 of the report) be noted.
3. That the proposed process for agreement of the final Better Care Fund plan to be submitted in April as set out in paragraph 23 of the report be agreed.
4. That the proposed governance arrangements for the Better Care Fund set out in paragraph 24 of the report be noted. |
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Home Ownership, Voluntary Disposals and Non-statutory Acquisitions
To agree that the maximum discount allowable under the social homebuy shared ownership scheme is increased on a pro rata basis to the current statutory maximum available under the right to buy scheme. Supporting documents: Minutes: RESOLVED:
1. That the maximum discount allowable under the social homebuy shared ownership scheme be increased on a pro rata basis to the current statutory maximum available under the right to buy scheme for the reasons specified in paragraphs 12 to 16 of the report.
2. That it be noted that the terms of the social homebuy lease precedents are to be updated and modernised on advice from the council’s external legal practitioner.
3. That the proposed increase in the cash incentive grant levels as specified in paragraph 25 of the report be noted and that a pilot of a small-scale ‘Tenant Move Assistance’ scheme detailed in paragraphs 27 to 29 of the report be agreed.
4. That any future capital receipts from sales under the social homebuy scheme are used to fund cash incentive grant expenditure. |
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Shared Equity - An Additional Rehousing Assistance Route for Homeowners Affected by Regeneration
To approve the provision of a shared equity rehousing route for qualifying homeowners affected by regeneration. Supporting documents: Minutes: Cabinet considered a report from overview and scrutiny committee “The Impact of Regeneration and Leaseholders” in conjunction with this item.
RESOLVED:
1. That the provision of a shared equity refocusing route for qualifying homeowners affected by regeneration be approved.
2. That Directors’ discretion be allowed, to vary the recommended refocusing route in exceptional circumstances in accordance with paragraph 29 of the report.
3. That any homeowners affected by regeneration who become council tenants and then subsequently exercise their right to buy (RTB), falling into financial hardship as a direct result in accordance with paragraph 34 of the report be excluded from the council’s borough wide hardship repurchase scheme.
4. That with immediate effect, approval be given to the redrafting of precedent leases for sales of any property on shared ownership terms at 50% or lower to prohibit staircasing for a period of two years and that the precedent leases for sales of properties on shared equity terms at 50% are drafted to reflect the same, in accordance with paragraph 48 of the report. |
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The Impact of Regeneration on Leaseholders (Report of Overview and Scrutiny Committee)
Minutes: This item had not been circulated five clear days in advance of the meeting. The chair agreed to accept the item as urgent to enable its consideration alongside the previous item “Shared Equity – An Additional Rehousing Assistance Route for Homeowners affected by Regeneration.”
Councillor Catherine Bowman presented the scrutiny report and recommendations.
RESOLVED:
That the recommendations of the overview and scrutiny committee be noted and looked at as part of the work going forward. |
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Phase 1b and 1c Aylesbury Regeneration
To make a compulsory purchase order under section 226 of the Town & Country Planning Act 1990 and section 13 of the Local Government (Miscellaneous Provisions) Act 1976 for the acquisition of the land and new rights for the purpose of delivering the regeneration of the Aylesbury Estate. Supporting documents: Minutes: RESOLVED:
1. That the council make a compulsory purchase order (“Order”) under section 226 (1) of the Town & Country Planning Act 1990 and section 13 of the Local Government (Miscellaneous Provisions) Act 1976 for the acquisition of the land and new rights within the area hatched on the plan at Appendix 1 of the report for the purpose of delivering the regeneration of the Aylesbury Estate in accordance with the provisions of the Aylesbury Area Action Plan.
2. That the head of property be authorised to:
a) Take all necessary steps to secure the making, confirmation and implementation of the compulsory purchase order including the publication and service of all notices and the presentation of the council’s case at public inquiry should one be called b) To acquire all interests in land within the compulsory purchase order area either by agreement or compulsorily c) Approve agreements with land owners setting out the terms for the withdrawal of objections to the order, including where appropriate seeking exclusion of land from the order and d) Amend the boundaries of the site shown hatched on the plan at Appendix 1 of the report should the need arise. |
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Gateway 1: Procurement Strategy Approval - Directly Funded Housing Delivery (Phase 2) - Procurement of Professional Services and Construction Works for Various Sites
To approve the procurement strategy to set up framework arrangements for consultancy services to support the delivery of phase 2b and for construction works to support the delivery of phase 2a and 2b. Supporting documents: Minutes: RESOLVED:
Decisions of the Cabinet
1. That the procurement strategy contained in the report i.e. to set up a framework arrangement for consultancy services to support the delivery of phase 2b of the directly funded programme at an estimated value of £4.2m for a period of 4 years be approved.
2. That the procurement strategy contained in the report i.e. to set up a framework arrangement for construction works to support the delivery of phase 2a and phase 2b of the directly funded housing programme at an estimated value of £64m for a period of 4 years be approved.
3. That the inclusion of additional consultancy services and construction works as possible options in OJEU notice for these 2 frameworks to cover future phases of the Direct Delivery programme (with a estimated value of £290m) and wider council requirements (with an estimated value of £30m) as detailed in paragraph 26 of the report be approved but noting that any use of the frameworks for these additional services/works will be subject to separate reports.
4. That gateway 2 decisions to set up frameworks and later call offs for consultancy services and construction works relating to phase 2 due to be considered by cabinet be delegated to the chief executive.
Decision of the Leader of the Council
5. That if the scope of work changes i.e. the sites within the phases are altered, that these decisions are delegated to the cabinet member for regeneration and corporate strategy or another relevant cabinet member. |
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Gateway 1: Procurement Strategy Approval - Consolidated Repairs and Maintenance Contract for the Council's Operational Estate
To approve the procurement strategy for the consolidated repairs and maintenance service contract for the council’s operational estate. Supporting documents: Minutes: RESOLVED:
1. That the procurement strategy outlined in the report for the consolidated repairs and maintenance service contract for the council’s operational estate, namely to undertake a further competition using the crown commercial service (CCS) framework for facilities management as allowed for under CSO 3.4 be approved.
2. That based on the minimum number of buildings expected to be included in the contract it be noted that the estimated annual cost is £3.5M for a period of approximately 38 months making a total estimated contract value of £11M, with the option to extend for two 12 month periods giving a total contract value of £18M, which is expected to increase in line with plans to include other buildings during the life of the contract.
3. That the decision of the gateway two contract award report be delegated to the strategic director of finance and corporate services so as to facilitate awarding the contract before the expiry of the current framework. |
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Walworth Town Hall - Agreeing the Way Forward
To note the outcome of the Walworth Town Hall consultation and agree the project mandate for the rebuilding of the Town Hall. Supporting documents: Minutes: RESOLVED:
1. That the outcome of the Walworth Town Hall consultation exercise summarised in paragraphs 11 to 15 (and attached at Appendix 1 to the report) that was undertaken throughout October and November 2013 which endorses the strategic vision approved by cabinet in July 2013 be noted.
2. That the project mandate for the rebuilding of the Walworth Town Hall and in particular providing a high level brief for the following key facilities be agreed:
· An enhanced library, a museum to house the Cuming and heritage collections, a cafe, a flexible event / community space including the provision for hosting ceremony’s for the Registrar’s service.
3. That it be noted that the strategy for the selection of a lead scheme architect will include a design competition incorporating further public consultation.
4. That it be noted that the Newington Library building will be incorporated into the scope of the project mandate to examine the benefits that the additional floorspace could potentially provide for the project.
5. That officers report back to cabinet in autumn 2014 with further information on design, budget, programme, results of public consultation and selection of architects. |
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Disposal of 23 Harper Road, London SE1
To authorise the disposal of the freehold interest in 23 Harper Road. Supporting documents: Minutes: RESOLVED:
1. That the disposal of the council’s freehold interest in 23 Harper Road, London SE1 (“the Property”), as shown edged black on the report to the party and on the terms outlined in the closed version of the report subject to any further negotiations considered necessary by the head of property be authorised.
2. That the disposal of the property to an alternative bidder should the recommended purchaser not enter into contracts within a reasonable period as long as the transaction continues to represent the best consideration reasonably obtainable be authorised. |
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Motions Referred from Council Assembly
To consider motions referred from council assembly 22 January 2014:
· No recourse to public funds · Housing for older residents · Active communities and older people · Cost of child care · London Housing Strategy · Urgent review of cycle safety · Safer crossings on Borough High Street · East Dulwich Police Station · Billboard advertisement at Elephant and Castle Roundabout · Tribute to Grace Jones Supporting documents: Minutes: RESOLVED:
No Recourse to Public Funds
That the motion referred from council assembly as a recommendation to cabinet, set out below be noted and that the chief executive be requested to undertake some work in respect of recommendation 2.
1. That council assembly notes the increasing budgetary pressures caused by recourse to council funds by persons who, by virtue of their immigration status, have "no recourse to public funds", and in particular the advice in respect of adult services provided to cabinet on 19 November 2013 as follows:
"Clients with no recourse to public funds are 25% higher than the previous year"
2. That council assembly recognises that this is an important issue which does not stop at the borders of the borough. Council assembly therefore calls on cabinet to review Southwark’s position and to look into what more government could do to address this on a London-wide basis.
Housing for Older Residents
That the motion referred from council assembly as a recommendation to cabinet, set out below be noted. It was agreed that Councillor Ian Wingfield would send a letter in respect of recommendation 10.
That council assembly:
1. Notes that suitable housing for older people in London remains in serious short supply and that demand is only likely to increase as our borough’s population ages.
2. Recognises that there is a growing need for housing for older people to offer a range of different tenures and support options, including mainstream, specialist and residential care housing.
3. Welcomes this administration’s commitment to supporting older people to stay independent in their own homes for as long as possible, in line with what people tell us they want.
4. Recognises that there has been a collapse in house building of all types nationally due to Liberal Democrat/Tory government policies and welcomes the steps that Southwark Council is taking to combat the London housing crisis.
5. Notes that 61% of the older population in Southwark are tenants of social landlords and welcomes the commitment by this administration to build 11,000 new council homes in Southwark – representing the biggest home building programme of its kind in the country.
6. Welcomes the cabinet’s commitment through the housing strategy vision to building lifetime homes, delivering extra care housing, exploring other specialist housing options for older people, and adapting properties to enable older and disabled residents to live independently as long as possible in their communities.
7. Welcomes this administration’s commitment to ensuring new homes are built to ‘Lifetime Standards’, making it easier to adapt homes to meet future changing needs.
8. Further welcomes the cabinet’s allocation of £4.712 million for energy efficient measures in district heating, making the systems more energy efficient, reliable and contributing to a reduction in fuel bills for approximately 17,000 properties in the borough.
9. Welcomes the development of new ‘extra care’ homes at the site of the new Centre of Excellence, which will include specialist nurses on site, helping to keep people out of hospital or residential care ... view the full minutes text for item 22. |
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Exclusion of Press and Public It was moved, seconded and
RESOLVED:
That the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in category 3 of paragraph 104 of the Access to Information Procedure Rules of the Southwark Constitution.
The following is a summary of the closed part of the meeting. |
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Minutes
To approve as a correct record the closed minutes of the meeting held on 28 January 2014. Minutes: The closed minutes of the meeting held on 28 January 2014 were approved as a correct record and signed by the chair. |
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Disposal of 23 Harper Road, London SE1 Minutes: The cabinet considered the closed information relating to this item. See item 21 for decision. |