Agenda and minutes
PDF 96 KBVenue: Ground Floor Meeting Room GO2A, 160 Tooley Street, London SE1 2QH
Contact: Everton Roberts or Paula Thornton Phone: 020 7525 7221/4395 Email: everton.roberts@southwark.gov.uk; paula.thornton@southwark.gov.uk
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Apologies
To receive any apologies for absence. Minutes: Apologies for absence were received from Councillors Barrie Hargrove and Peter John. |
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Notification of any items of Business which the Chair Deems Urgent
In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting. Minutes: The chair gave notice that the following late item would be considered for reasons of urgency, to be specified in the relevant minute:
Item 7 - Deputation requests
Additionally Unison and representatives of home care workers requested an opportunity to address cabinet in respect of Item 15 – Ethical Care Charter Task and Finish Group – Progress and Feasibility Report. |
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Notice of Intention to conduct business in a closed meeting, and any representations received
No closed items are scheduled for consideration at this meeting. Minutes: No closed items were considered at this meeting. |
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Disclosure of Interests and Dispensations
Members to declare any interests and dispensation in respect of any item of business to be considered at this meeting. Minutes: There were no disclosures of interests or dispensations. |
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Public Question Time (15 Minutes)
To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules. Minutes: The following question was submitted by Mr Mick Barnard to the Leader of the Council. Mr Barnard did not attend the meeting to ask the question. The question was read out by the deputy leader and cabinet member for housing management on behalf of the leader and answer given as set out below:
Question to Councillor Peter John from Mr Mick Barnard:
“You will be aware of the contents of both the Constitution and Code of Governance in relation to what is required when making decisions, recommendations and amendments, documenting the reasons and providing a rationale on which these are based. Are there any exceptions to these rules and if so what ?"
Response by the Leader of the Council (read out by the Deputy Leader and Cabinet Member for Housing Management)
“There is no requirement in common law to give reasons for administrative decision however it is always good practice. The principles of decision making for the council are detailed in Article 1.3 of the constitution. In addition there is an obligation for any executive decision made by decision-making bodies at meetings to be recorded in a written statement which includes details of:
· the decision and the date it was made · the reasons for it · any alternative options considered and rejected · any conflicts of interests declared and any dispensations granted in respect of any declared conflict.
The proper officer is responsible for ensuring that the written statement is produced but if the proper officer was not present at the meeting the person presiding at the meeting has that responsibility.” |
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Minutes
To approve as a correct record the minutes of the open section of the meeting held on 22 October 2013. Supporting documents: Minutes: RESOLVED:
That the open minutes of the meeting held on 22 October 2013 be approved as a correct record and signed by the chair. |
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Deputation Requests
To consider any deputation requests. Supporting documents: Minutes: This item had not been circulated five clear days in advance of the meeting. The chair agreed to accept the item has urgent as the request had been submitted in line with the constitutional deadline for the receipt of deputation requests and was therefore eligible for consideration by cabinet.
RESOLVED:
That the deputation request from Southwark Association of Street Traders together with the Chair of Walworth Town Team be heard.
The deputation spokesperson addressed the meeting to outline to cabinet issues relating to Walworth town centre, including East Street Market and adjoining streets, which they state had been severely hit by the loss of local residents through the decanting of the Heygate Estate, the decanting of the Aylesbury Estate and the loss of local jobs.
The deputation asked cabinet to consider urgent action to address the following six points:
1. Parking - more parking to be made available and the introduction of lower flexible parking charges 2. Business rate reductions 3. Events and promotions to increase footfall 4. Business support 5. Cleaner, Greener, Safer Walworth (refuse from commercial rubbish bins) 6. Better co-ordination: Asking Southwark council to work better with the whole community in Walworth to ensure sustainable local regeneration.
It was agreed that a report on the issues raised by the deputation be received at a future cabinet meeting. |
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Petition - Old Rotherhithe Library and Civic Centre
To consider a petition in respect of the Old Rotherhithe Library and Civic Centre. Supporting documents: Minutes: RESOLVED:
That the petition in respect of the Old Rotherhithe Library and Civic Centre be noted.
The petition spokesperson addressed the meeting urging the council to consider the regeneration and revitalisation of the Old Rotherhithe Library and Civic Centre for community provision and services as an alternative to the demolition of the building.
The petition spokesperson asked that the council work to bring the structure of the Old Rotherhithe Library and Civic Centre back to public function and value, whilst meeting the actual needs of the neighbours.
Cabinet asked that dialogue continue with the group who presented the petition to explore ideas and opportunities available within the locality. |
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Responding to Deputation by Oswin Street Residents
To note the report and the option appraisal undertaken in relation to the construction vehicle route prior to formal approval by planning and highway authorities. To endorse the residents’ request that no construction vehicles travelling to or from the former London Park Hotel construction site travel along Oswin Street and request further monitoring and enforcement of any breaches of the approved construction management plan by either Balfour Beatty or Lend Lease. Supporting documents: Minutes: Oswin Street residents were in attendance for the consideration of this item and were given an opportunity to address cabinet in respect of the issues outlined in the report to cabinet.
RESOLVED:
1. That the report and in particular the option appraisal undertaken in relation to the construction vehicle route prior to formal approval by planning and highway authorities be noted.
2. That the residents’ request that no construction vehicles travelling to or from the former London Park Hotel construction site travel along Oswin Street be endorsed.
3. That there be further monitoring and enforcement of any breaches of the approved construction management plan by either Balfour Beatty or Lend Lease. |
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Harmsworth Quays Cooperation Agreement
To approve that the director of regeneration and director of legal services be instructed to complete the Harmsworth Quays Cooperation Agreement. Supporting documents: Minutes: RESOLVED:
1. That the director of regeneration and director of legal services be instructed to complete the Harmsworth Quays Cooperation Agreement consistent with the principles document set out in Appendix 1 of the report.
2. That support to the objective of Kings College establishing a new major campus at Harmsworth Quays, to include significant elements of teaching, research and administrative facilities, and to that end instructs officers to support Kings in their viability and feasibility testing be confirmed.
3. That the findings of the emerging review of the Canada Water Area Action Plan be noted and that officers be instructed to ensure any redevelopment of Harmsworth Quays includes a mix of uses and maximises the amount of employment generating uses. |
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Revenue Monitoring Report Quarter 2, 2013/14, including Treasury Management
To note the general fund outturn forecast for 2013/14 and forecast net movement in reserves by department, the housing revenue account’s forecast outturn for 2013/14 and resulting forecast movement in reserves and the treasury management activity for the first quarter of 2013/14.
To note the forecast performance for the collection of council tax and the collection of business rates.
To agree the general fund budget movements that exceed £250,000. Supporting documents: Minutes: RESOLVED:
1. That the following be noted:
· the general fund outturn forecast for 2013/14 and forecast net movement in reserves by department · the housing revenue account’s (HRA) forecast outturn for 2013/14 and resulting forecast movement in reserves · the treasury management activity for the first six months of 2013/14.
2. That the forecast performance for the collection of council tax be noted.
3. That the forecast performance for the collection of business rates and the risks associated with the business rate retention scheme be noted.
4. That the general fund budget movements that exceed £250,000, as shown in Appendix A of the report be approved. |
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Quarterly Capital Monitoring Report Quarter 2 and Capital Progamme Refresh 2013-21
To note the general fund capital programme for the period 2013/14 to 2021/22, the housing investment programme for 2013/14 and future years as at quarter 2.
To approve the virements and variations to the general fund and housing investment capital programme and the re-profiling of the expenditure and resources for 2013/14 and future years for both the general fund and housing investment programmes. Supporting documents: Minutes: RESOLVED:
1. That the general fund capital programme for the period 2013/14 to 2021/22 as at Quarter 2 2013/14, as detailed in appendices A and D of the report be noted.
2. That the housing investment programme for 2013/14 and future years as at Quarter 2 2013/14, as detailed in Appendix B of the report be noted.
3. That the virements and variations to the general fund and housing investment capital programme as detailed in Appendix C of the report, including the updated budget requirement for Phases 1 and 2 of the Aylesbury regeneration programme, as reflected in paragraphs 100-106 of the report be approved.
4. That the re-profiling of the expenditure and resources for 2013/14 and future years for both the general fund and housing investment programmes as detailed in Appendices A, B and D of the report as at Quarter 2 2013/14 be approved and it be noted that further re-profiling will be required during the year based on more up to date information available at that time. |
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Motions referred from Council Assembly
To consider motions referred from council assembly 16 October 2013:
Supporting documents: Minutes: RESOLVED:
Making Southwark a Carbon Neutral Council
That the motion referred from council assembly as a recommendation to cabinet, set out below be noted.
That council assembly:
· Recognises the urgent need to plan for a greener, healthier future for Southwark and notes the council’s existing commitment to reduce emissions in the borough by 80% on current levels by 2050.
· Welcomes the council’s energy and carbon reduction strategy which sets out what the council will do to reduce both council emissions and those from the borough as a whole.
· Notes that the strategy sets out the council’s plans to reduce operational emissions from all the council’s offices, schools, libraries and leisure centres. Council assembly further notes the council’s commitment to encouraging all council staff to work sustainability through monthly workshops and events as part of the council’s green buildings programme.
· Notes that the council itself is responsible for 14.5% of the borough’s total carbon emissions (including council homes), and believes the council should be leading the way in emissions reduction to encourage residents and local businesses to follow suit.
· Welcomes that this winter, Southwark is leading the way by delivering London’s first energy from waste district heating network. Energy from the SELCHP facility will provide heating and hot water to five housing estates in the north east of the borough, in the process reducing carbon emissions by 8,000 tonnes per annum.
· Council assembly therefore and calls on cabinet to ensure the borough continues to make progress against its carbon reduction targets and encourages members who have ideas about what more the council could be doing to bring them forward to cabinet to help the borough achieve its goal.
· Welcomes the real energy efficiency improvements that we are making to our housing stock, making use of funding opportunities such as the energy companies obligation to install cavity wall and solid wall insulation. Council assembly notes that one such project recently completed on 2,200 properties has reduced carbon emissions by around 2,000 tonnes per annum.
· Notes that the council continue to work with a large number of the biggest commercial carbon emitters in the borough through the 200 Club programme of events, providing a forum for encouraging and educating about sustainability and energy efficiency in the work environment.
· Recognises that as well as minimising impact on the environment, reducing emissions will also cut the council’s energy bill, save money that can be put to good use elsewhere and reduce pollution.
· Believes that the aspiration of the council should be to be carbon neutral but that the environment is best served by setting challenging but realistic carbon emissions targets.
· Recognises that for a borough of the size and nature of Southwark to be carbon neutral, then both the investment and green technology needs to be available. Council assembly notes that with the government cuts the borough is facing and the green technologies currently available that this is not possible in the next four years.
Green Southwark
That the motion referred from council assembly ... view the full minutes text for item 13. |
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Partnership Agreement via Section 75 with Southwark Council and Southwark Clinical Commissioning Group
To note the partnership approach to commissioning proposed between the council and the local commissioning group and to approve the proposed agreement under Section 75 of the National Health Services Act 2006. Supporting documents: Minutes: RESOLVED:
1. That the partnership approach to commissioning proposed between the council and the local clinical commissioning group for the services set out within the report be noted.
2. That the proposed agreement between the council and the clinical commissioning group under section 75 of the National Health Services Act 2006 be approved and authority be delegated to the strategic director of children’s and adults’ services to execute the agreement.
3. That authority to approve changes to the services contained within the agreement, be delegated to the strategic director of children’s and adults’ services.
4. That the opportunity for further service transformation to achieve improved health outcomes in Southwark be noted.
5. That an annual report be received on the progress and performance of services governed by the agreement alongside options for future service transformation. |
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Ethical Care Charter Task and Finish Group - Progress and Feasibility Report on the Work of the Task and Finish Group
To note the principles of the charter and agree to sign up to the charter and to confirm the council’s intention to work towards its implementation. Supporting documents: Minutes: Unison and representatives of home care workers were in attendance and were given an opportunity to address cabinet. They pledged their support to cabinet for its agreement and commitment to sign up to the charter. Issues relating to payment for attendance to training, travel time and future involvement in the commissioning process were raised.
RESOLVED:
1. That the principles of the charter be noted and agreement be given to sign up to the charter, and the council’s intention to work towards its implementation be continued.
2. That it be noted that affordability and sustainability is and will remain a key consideration when working through the approach to making progress on the charter and the strategic director of finance and corporate services be requested to do financial modelling and set aside a provisional sum in the budget.
3. That it be agreed that a commissioning based approach (as opposed to varying existing contract or bringing home care services in house) is likely to be the most affordable way to implement the charter and will have greatest impact on the quality of provision as set out in paragraphs 40-47 of the report.
4. That the vision and values for home care service that have been developed through the stakeholder group and reviewed by the ‘task and finish’ group be noted and agreed.
5. That the strategic director of children’s and adults’ services develop a new commissioning strategy to deliver the vision and values for home care in a way that is consistent with the charter principles. The strategy would need to ensure that additional investment in home care services achieves measurable improvements in quality, user experience and outcomes.
6. That the interim steps to improve the delivery of home care services including providers better co-ordinating visits to minimise travel time be noted and agreed and that a workforce development group be established to devise a training and development programme that will support up-skilling home care workers as set out in paragraph 38 of the report.
7. That it be noted that there will be a report back to cabinet in June 2014 with a proposed approach for the re-commissioning of home care services in line with the ethical homecare charter. |
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Exclusion of Press and Public It was moved, seconded and
RESOLVED:
That the press and public be excluded from the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in category 3 of paragraph 10.4 of the Access to Information Procedure Rules of the Southwark Constitution.
The following is a summary of the closed part of the meeting. |
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Minutes
To approve as a correct record the minutes of the closed section of the meeting held on 22 October 2013. Minutes: The closed minutes of the meeting held on 22 October 2013 were approved as a correct record and signed by the chair. |