Agenda and minutes

Cabinet - Tuesday 7 February 2012 4.00 pm

Venue: Ground Floor Meeting Room GO2A - 160 Tooley Street, London SE1 2QH

Items
No. Item

1.

Apologies

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    To receive any apologies for absence.

    Minutes:

    There were no apologies for absence.

2.

Notification of any items of Business which the Chair Deems Urgent

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    In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting.

    Minutes:

    The chair gave notice of the following late items which would be considered for reasons for urgency to be specified in the relevant minute:

     

    ·  Item 6 - Deputation request from Southwark Refugee Communities Forum

     

    ·  Item 7 - Policy and resources strategy 2012/13 – 2014/15 – revenue budget

     

    ·  Item 19 - Combined gateway 1 procurement strategy approval and gateway 2 contract award for integrated highways term  contract

     

    The following additional information was also circulated:

     

    ·  Item 11 - Appendix A for council plan interim performance report

     

    ·  Item 13 - Livesey Museum update and options – revised recommendations

3.

Disclosure of Interests and Dispensations

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    Members to declare any personal interests and dispensation in respect of any item of business to be considered at this meeting.

    Minutes:

    Councillor Richard Livingstone declared a personal non-prejudicial interest in item 13, Livesey Museum Update and Options as he was a member of the ‘Friends of the Livesey Museum’.

     

    Councillor Fiona Colley declared a personal non-prejudicial interest in item 14, Peckham and Nunhead Area Action Plan Preferred Option as she lived and owns a property in the area covered by the action plan.

     

    Councillor Ian Wingfield declared a personal non-prejudicial interest in items 13 and 14 as he was a member of the ’Friends of the Livesey Museum’ and lived in the area covered by the action plan.

     

    Councillor Abdul Mohamed declared a personal non-prejudicial interest in item 14 as he lived in the area covered by the action plan.

     

    Councillor Barrie Hargrove declared a personal non-prejudicial interest in item 14 as he lived in the area covered by the action plan.

4.

Public Question Time (15 Minutes)

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    To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules.

    Minutes:

    There were no public questions.

5.

Minutes

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    To approve as a correct record the minutes of the open section of the meeting held on 24 January 2012.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    That the minutes of the meeting held on 24 January 2012 be approved as a correct record and signed by the chair.

6.

Deputation Requests

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    To consider any deputation requests.

    Supporting documents:

    Minutes:

    This item had not been circulated five clear days in advance of the meeting. The chair agreed to accept the item as urgent as the request was received in line with the constitutional deadline for the receipt of deputation requests. Additionally the deputation request related to an item on the agenda for this meeting

     

    RESOLVED:

     

    That the deputation request from Southwark Refugee Communities Forum be heard.

     

    The spokesperson addressed the meeting to ask that their request for funding from the community support programme be given careful consideration. He explained that the Forum is an umbrella organisation with a membership of 34 refugee community organisations and service providers and highlighted the likely impact upon Southwark Refugee Communities Forum and its members in 2012/13, should the funding that has been requested not be secured.

7.

Policy and Resources Strategy 2012/13-2014/15 - Revenue Budget

    To note the local government settlement for 2012/13 and consider the proposed budget for that year. If agreed, the proposed budget will be considered by council assembly in February 2012.

    Supporting documents:

    Minutes:

    This item had not been circulated five clear days in advance of the meeting. The chair agreed to accept this item as urgent as the council had an obligation to set a lawful budget by the statutory deadlines and ensure all the necessary preparatory administrative and financial arrangements were in place prior to the next financial year. The council also required sufficient time to consider the implications of the government settlement on the budget proposals. Cabinet was also required to recommend a budget to council assembly for approval on 29 February 2012.  All local authorities are required to set their council tax by 11 March 2012. Any delay to this date would mean the council would have to move its instalment date beyond 1 April 2012 resulting in loss of income to the council.

     

    RESOLVED:

     

    1.  That it be noted that the budget principles agreed by cabinet on 21 September 2010, supported by the ten fairer future promises agreed by council assembly on 6 July 2011, have guided and underpinned the process for budget setting.

     

    2.  That it be noted that the final local government grant settlement for 2012/13 was announced on 31 January 2012 by the Department of Communities and Local Government (DCLG) with no changes from the provisional settlement.

     

    3.  That it be noted that the budget consultation on the three year budget 2011/12-2013/14 took place place with residents and community groups from September 2010 to February 2011 and that the feedback from that consultation was given due consideration by cabinet for proposals for 2011/12 and indicative proposals for 2012/13.

     

    4.  That it be noted that subject to agreement by council assembly to the budget recommendations, there will be a need to complete and invoke both statutory consultation procedures where necessary and the council’s own policies and procedures as appropriate, in order to implement the savings and income generation proposals detailed in Appendices C to E of the report.

     

    5.  That it be noted that the Greater London Assembly will set its precept on 9 February 2012, as described in paragraphs 218 to 220 of the report . It is expected that a 1% reduction will be announced, reducing a band D property from £309.82 to £306.72.

     

    6.  That it be noted that because government funding beyond 2012/13 is not known, and is unlikely to be announced until November 2012, the finance director proposes that a single year budget for 2012/13 only will be set. The report sets out changes that are likely to impact on 2013/14 and beyond, but at this stage cannot be quantified. Officers will report back at the earliest opportunity once any announcements are made.

     

    7.  That it be noted that the recommendations from the overview and scrutiny committee of 9 January 2012 are included as appendix F to the report.

     

    8.  That the need to use balances of £4.4m in order to support service delivery and deliver a balanced budget in 2012/13 be noted.

     

    9.  That the confirmation of the payment of New  ...  view the full minutes text for item 7.

8.

Report from the Overview and Scrutiny Committee: Policy and Resources 2012/13 to 2014/15 - Provisional Local Government Settlement

9.

Quarterly Revenue Monitoring Report Quarter 3, 2011/12, including Treasury Management

10.

Quarterly Capital Monitoring Report Quarter 3

11.

Council Plan Interim Performance Report

12.

Lambeth and Southwark Shared Legal Team Proposals for the Way Forward

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    To approve proposals to establish a pilot joint litigation team with Lambeth under the leadership of Southwark’s new head of litigation and establish a joint regulatory and prosecutions team under the leadership of a Lambeth senior regulatory lawyer; and establish a pilot joint property team in Southwark.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the work that has been done on exploring shared legal services with Lambeth be noted.

     

    2.  That approval be given to the proposals detailed in this report to:

     

    ·  Establish a pilot joint litigation team with Lambeth under the leadership of Southwark’s new head of litigation

    ·  Establish a joint regulatory and prosecutions team under the leadership of a Lambeth senior regulatory lawyer; and

    ·  Establish a pilot joint property team in Southwark.

     

    3.  That it be noted that following the success of the pilot to share a business manager with Lambeth that this will become a permanent arrangement under the new legal services structure.

     

    4.  That officers be instructed to continue to explore opportunities to develop shared legal services with Lambeth over the next year and report back to the cabinet on developments.

13.

Livesey Museum Update and Options

    To progress negotiations with an end user for the Livesey building within the Objects of the Trust.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That officers be instructed to progress negotiations with the two leading bids for the Livesey building within the Objects of the Trust, as identified by the call for expressions of interest and subsequent assessment in October 2011, to ensure that bids meet with the requirements set out below:

     

    ·  Meet the original objectives of the trust, i.e. a free public library, or any other objectives of an educational or cultural nature, in keeping with the proposed amended charitable objectives

     

    ·  Are financially viable with secure and robust revenue arrangements as well as funding for any associated capital works that schemes may require

     

    ·  Are proven robust in the second round of financial assessment and organisation checks in March 2012.

     

    2.  That subject to a satisfactory outcome of detailed checks in January 2012, officers report back to cabinet on the outcomes of the negotiations with the preferred user and Charity Commission in April 2012.

14.

Peckham and Nunhead Area Action Plan Preferred Option

15.

Disposal of Land at Coopers Road, London SE1 (Phase 4)

    To seek approval to dispose of the council’s freehold interest in the land at the Coopers Road Estate, London SE1.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  The head of property be authorised to dispose of the council’s freehold interest in the land at the Coopers Road estate SE1 (the “Site”), as shown and highlighted in bold on the plan at Appendix 1 to the report to the Peabody Trust, or one of their associated companies, on the terms outlined in the closed version of the report.

     

    2.  The head of property be authorised to agree any minor variation to the terms of the sale, with the Peabody Trust, which may arise prior to the completion of the transaction.

16.

Gateway 1 - Procurement Strategy Approval: Integrated Highways Maintenance, Project Delivery and Professional Services Contract

Exclusion of Press and Public

That the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in category 3 of paragraph 10.4 of the Access to Information Procedure Rules of the Southwark Constitution.

 

The following (relating to items 17 and 18) is a summary of the decisions taken in the closed section of the meeting.

17.

Disposal of Land at Coopers Road, London SE1 (Phase 4)

Minutes:

The cabinet considered the closed information relating to this report. See item 15 for decision.

18.

Combined Gateway 1 Procurement Strategy Approval and Gateway 2 Contract Award for Integrated Highways Term Contract

Minutes:

The cabinet considered the closed information relating to this report. See item 19 for decision.

19.

Combined Gateway 1 Procurement Strategy Approval and Gateway 2 Contract Award for Integrated Highways Term Contract

    To approve the procurement strategy and appointment, via a single supplier award for the highway maintenance contract to continue providing services from 1 July 2012 until 31 March 2013.

    Supporting documents:

    Minutes:

    This item had not been circulated five clear days in advance of the meeting. The chair agreed to accept this item as urgent because the consideration of the report at this meeting of cabinet would permit the posting of the OJEU Notice on 14 March 2012.  Unfortunately there was no flexibility within the procurement programme to accommodate any slippage.  A delay in the posting of the OJEU Notice would result in delays in achieving the remaining procurement milestones and inability to have the new contract ready to commence 1 April 2013.  The services delivered by the new contract include reactive maintenance activities in response to emergencies.  There is currently no alternative provision for these services.

     

    The closed version of the report was published on the closed agenda for this meeting on 30 January 2012.  However due to an oversight the open version of the report was not submitted at the same time.

     

    RESOLVED:

     

    1.  That the procurement strategy outlined in the report for the integrated highways term maintenance contract of entering into a single supplier negotiation with the current contractor in line with contract standing orders (CSO 4.4.3) be approved.

     

    2.  That the award of a contract to FM Conway Ltd (“FM Conway”) for a period of nine months at an estimated cost as reported in the separate closed version of this gateway report be approved. The award will be effected by way of a variation to the existing contract. The new contract period will therefore run from 1 July 2012 to 31 March 2013.