Agenda and minutes
PDF 153 KBVenue: Town Hall, Peckham Road, London SE5 8UB
| No. | Item |
|---|---|
|
Apologies
To receive any apologies for absence. Minutes: All members were present. |
|
|
Notification of any items of Business which the Chair Deems Urgent
In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting. Minutes: The chair gave notice of a late deputation request received from a group of young people who wished to speak on the Teenage Pregnancy Commission report.
Additionally, notice of the following additional paperwork circulated after the main agenda despatch was given as follows:
|
|
|
Disclosure of Interests and Dispensations
Members to declare any personal interests and dispensation in respect of any item of business to be considered at this meeting. Minutes: Item 15 - Livesey Museum update and options
Councillors Catherine McDonald, Fiona Colley, Ian Wingfield and Richard Livingstone declared personal and non prejudicial interests as they were ‘Friends' of Livesey Museum.
|
|
|
Public Question Time (15 Minutes)
To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules. Minutes: There were no public questions. |
|
|
Minutes
To approve as a correct record the minutes of the open section of the meetings held on 17 May and 31 May 2011. Supporting documents: Minutes: RESOLVED:
That the open minutes of the meetings held on 17 May and 31 May 2011 be approved as correct records and signed by the chair. |
|
|
Deputation requests
To consider deputation requests received for this meeting. Supporting documents: Minutes: Camberwell Baths Campaign
The deputation made representations to the cabinet in respect of the proposed allocation of funding for the refurbishment of the sports hall at Camberwell Baths. The deputation requested that capital funding for this work should be considered.
The deputation tabled a document relating to the ‘sports hall refurbishment strategy report’ which set out the relevant detail.
RESOLVED:
That the representations of the deputation and the comments of the strategic director of environment be noted. |
|
|
Capital Programme 2010/11 Outturn report
To note the outturn position for the 2010/11 for the general fund capital programme and the housing investment programme.
To approve virements and funded variations to the general fund capital programme and the reprofiling of expenditure and resources into the 2011-19 general fund capital programme. Supporting documents: Minutes: RESOLVED:
1. That the outturn position for 2010/11 for the general fund capital programme including the overall position of the programme from 2010-19 (appendix A of the report) be noted.
2. That the outturn position for 2010/11 for the housing investment programme including the overall position of the programme from 2010-16 (appendix B of the report) be noted.
3. That the virements and funded variations to the general fund capital programme (appendix C of the report) be approved.
4. That the reprofiling of expenditure and resources into the 2011-19 general fund capital programme (appendix D of the report) be approved.
|
|
|
Capital Programme 2011-2021
To agree the refreshed 10 year general fund capital programme for recommendation to council assembly in July 2011. Supporting documents: Minutes: RESOLVED:
1. That the refreshed 10-year general fund capital programme 2011–2021, as detailed in appendices A and F of the report be agreed for recommendation to council assembly to be held on 6 July 2011.
2. That the Housing Investment Programme 2011–2016 as detailed in appendix B of the report be agreed.
3. That the application of New Homes Bonus over the period to 2016/17 to finance the capital programme be agreed.
4. That the application of the Local Public Service Agreement (LPSA) Reward Grant to finance the capital programme be agreed.
5. That the refreshed capital programme for 2012-22 be formally reported to cabinet in February 2012 to ensure council priorities continue to be met and following announcement of the successful Olympic legacy bids.
NOTE: In accordance with overview and scrutiny procedure rule 22.1(a) (budget and policy framework) decision 1 is not subject to call-in.
|
|
|
Southwark Schools for the Future (SSF): Update to Cabinet and Delegation of Award of Contracts
To note phase 2 of Southwark’s schools future within the affordability parameters previously approved by cabinet.
To also note the outcome of the BSF legacy review and the current status of the BSF projects.
Supporting documents: Minutes: RESOLVED:
Decisions of the Cabinet
1. That it be noted that phase 2 of Southwark’s Schools for the Future (SSF) programme has reached financial close within the affordability parameters previously approved by cabinet (15 June 2010).
2. That the outcome of the Building Schools for the Future (BSF) Legacy Review and the current status of the BSF projects that were subject to that review be noted.
3. That the status of the New School Rotherhithe project and that a further report will be brought to cabinet in relation to proposals for the delivery of new places in Rotherhithe and the financial implications thereof be noted.
4. That it be noted that the Southwark Schools for the Future (SSF) Project Director will continue to work with children’s services, finance and resources, the schools, governing bodies & diocesan authorities to identify other budgets in order to minimise the necessary financial contribution from the council, in accordance with the executive decision 2 May 2007.
Decisions of the Leader of the Council
5. That authority be delegated to the cabinet member for children’s services in consultation with the strategic director of children’s services to approve the contract award for the contracts set out in table 2 of the report, subject to:
· confirmation of funding from Partnerships for Schools; · the council’s financial contribution being within the parameters set out in table 4 of the report.
6. That authority be delegated to the cabinet member for children’s services in consultation with the strategic director of children’s services to enter into the development agreements with the school counterpartiesset out in table 3 of the report.
|
|
|
Deputation request from a group of young people - Teenage Pregnancy Commission Outcomes and Recommendations A group of young people attended the cabinet meeting to express their support for the work of the Teenage Pregnancy Commission and confirmed their input and contribution to its work. Cabinet expressed their thanks for their efforts in this work.
RESOLVED:
That the representations of the deputation be noted. |
|
|
Teenage Pregnancy Commission outcomes and recommendations
To note the Teenage Pregnancy Commission’s report and consider the opportunities to actively support the implementation of the recommendations. Supporting documents: Minutes: EsyOluwafemi, chair of the Teenage Pregnancy Commission presented their report to the cabinet.
Cabinet expressed their thanks to Esy Oluwafemi for her hard work and contribution to the Commission.
RESOLVED:
1. That the report of the Teenage Pregnancy Commission and its recommendations, as described in Appendix 1 of the report and the opportunities to actively support the implementation of the recommendations across all cabinet portfolios be noted.
2. That the responsibility for developing an implementation plan and accompanying governance structures for the commission’s recommendations rest with the strategic director for children’s services, in consultation with the cabinet member for children’s services.
3. Cabinet notes the need for any future communications campaign to be balanced in its messages of delaying sex and pregnancy, and promoting the safe use of contraception, to ensure that young people are encouraged and supported to make positive choices.
|
|
|
Council Plan
To agree the Council Plan for recommendation to council assembly in July 2011. Supporting documents: Minutes: The comments received from the overview and scrutiny committee were considered in conjunction with this report.
Officers tabled portfolio schedules relating to the council plan and detail relating to the monitoring arrangements.
RESOLVED:
Decision of the Cabinet
1. That the content of the report as amended in cabinet that makes up the council plan, noting the fairer future promises be recommended for approval to council assembly on 6 July 2011.
Decision of the Leader
2. That the agreement of any final minor amendments to the report for council assembly be delegated to the cabinet member for regeneration and corporate strategy.
NOTE: In accordance with overview and scrutiny procedure rule 22.1(a) (budget and policy framework) these decisions are not subject to call-in. |
|
|
Medium Term Resources Strategy 2011/12-2013/14
To agree the refreshed medium term resources strategy (MTRS) 2011/12-2013/14 to provide the framework for the management of the council’s resources over the next three years. Supporting documents: Minutes: An amendment to fourth bullet point under housing finance (appendix 1 to the report) was also noted; the addition of leaseholders to the calculation of service charges.
RESOLVED:
That the refreshed medium term resources strategy to provide the framework for the management of the council’s resources over the next three years (2011/12 to 2013/14) be agreed.
|
|
|
Re-provision of Library including a resource centre for Camberwell
To approve the re-provision of premises for the Camberwell library. Supporting documents: Minutes: Decisions of the Cabinet
1. That the re-provision of premises for the Camberwell library, which will include a new resource centre and be located on the site in front of the Magistrates' Court be approved.
2. That the allocation of a capital budget for this project as part of the Modernise 2 programme be noted.
Decision of the Leader of the Council
3. That the approval of a detailed business plan, within both the agreed capital budget allocation (as part of the Modernise 2 programme) and the existing revenue budget as identified in the finance director’s concurrent report be delegated to the cabinet member for finance, resources and community safety.
|
|
|
'A Responsible Approach' - Southwark Dog Strategy 2011- 2014
To agree a “responsible approach” – Southwark Dog Strategy 2011-14 and recommendations.
To note the possible future changes in the national policy environment and to request officers to provide a further report when national guidelines are issued. Supporting documents: Minutes: Amended comments from the finance director and strategic director of communities, law & governance were circulated.
RESOLVED:
1. That “A responsible approach” - Southwark Dog Strategy 2011–14 and its recommendations be agreed.
2. That the possible future changes in the national policy environment as per the Home Office’s current consultation on anti social behaviour (ASB) tool-kits “more effective responses to anti social behaviour- a consultation” be noted and officers return with a further report when the national guidance is issued.
|
|
|
Livesey Museum update and options
To instruct officers to re-open the search for an alternative user for the building within the Objects of the Trust and to report back to cabinet on the outcomes of this search and the options for the way forward. Supporting documents: Minutes: RESOLVED:
1. That officers be instructed to re-open the search for an alternative user for the building within the Objects of the Trust, with the requirements that:
· Proposals must meet the original objectives of the Trust, i.e. a free public library or any other objectives of an educational or cultural nature
· Proposals must be financially viable with secure and robust revenue arrangements as well as funding for any associated capital works that schemes may require
2. That officers report back to cabinet on the outcomes of the search for an alternative user and options for the way forward.
|
|
|
Draft Affordable Housing Supplementary Planning Document
To consider and agree for consultation:
Supporting documents: Minutes: The deputy chief executive circulated additional advice in respect of this item.
RESOLVED:
1. That the following be agreed for consultation:
· The draft Affordable Housing Supplementary Planning Document (SPD). (appendix A) · The Equalities Impact Assessment (appendix C) · The Sustainability Appraisal (appendix D)
2. That the consultation plan (appendix B) be agreed.
|
|
|
Authorisation of Debt Write-offs over £50,000 for National Non Domestic Rates - Revenues & Benefits Service
To seek approval for the write off of debts which are irrecoverable. Supporting documents: Minutes: RESOLVED:
That approval be given for write off of the debt of £2,763,733.26 for 4 debts which are irrecoverable.
|
|
|
Disposal of Site 19 Elephant and Castle
To enter into an agreement to transfer part of the existing leisure centre to Lend Lease on the principal terms set out in this report. Supporting documents: Minutes: RESOLVED:
1. That the council enters into an agreement to transfer part (parcel B on the accompanying plan to the report) of the existing leisure centre to Lend Lease or their nominated company (Elephant and Castle) Ltd (“LL”) on the principal terms set out in the closed version of the report.
2. That the head of property be authorised to agree the detailed terms of the agreement for lease and subsequent lease or if appropriate freehold transfer.
3. That in accordance with section 122 of the Local Government Act 1972 the land shown edged on the plan at the appendix to the report is appropriated from the purpose of leisure to planning purposes and in particular purposes set out in section 237 of the Town and Country Planning Act 1990.
|
|
|
Improved terms for the sale of sites A and B at Canada Water
To approve the changes to the contract for the sale of site A and most of site B at Canada Water. Supporting documents: Minutes: RESOLVED:
1. That the changes to the contract for the sale of site A and most of site B at Canada Water (see the plans attached as appendices 1 and 2 to the report) as set out in paragraph 6 of the report be approved.
2. That the level of planning overage to be paid to the council as detailed in the report on the closed agenda be noted.
|
|
|
Combined Gateway 1 Procurement Strategy - Approval and Gateway 2 contract extension award for three parking and traffic enforcement contracts
To approve the procurement strategy for the parking and traffic enforcement contracts. Supporting documents: Minutes: RESOLVED:
1. That the procurement strategy outlined in the report for the parking and traffic enforcement contracts be approved.
2. That approval to allow negotiation with a single supplier in line with contract standing orders (CSO 4.3.3) be given.
3. That the award of three parking and traffic enforcement contracts to APCOA Parking UK Ltd for a period of one year (with a six month extension) be approved. The awards will be effected by way of a variation to the existing contracts. The new contract period will therefore run from 1 July 2011 to 30 June 2012.
|
|
|
Gateway 1 Procurement Strategy Approval - Supply of gas to sites consuming less than 25,000 therms
To approve the procurement strategy for the supply of gas to sites consuming less than 25,000 therms. Supporting documents: Minutes: RESOLVED:
1. That the procurement strategy outlined in the report for the supply of gas to all sites consuming less than 25,000 therms at an estimated value outlined in the closed version of the report be approved.
2. That the use of a Consortium to award the supply of gas to all sites consuming less than 25,000 therms for a four year period from October 2012 be approved.
3. That the evaluation of the two buying consortia for the award of the contract proposed in the report, namely LASER and Buying Solutions be approved.
|
|
|
Gateway 1 Procurement Strategy Approval - Supply of gas to sites consuming more than 25,000 therms
To approve the procurement strategy for the supply to sites consuming over 25,000 therms. Supporting documents: Minutes: RESOLVED:
1. That the procurement strategy outlined in the report for the supply of gas to all sites consuming over 25,000 therms at an estimated value outlined in the closed version of the report be approved.
2. That the use of a Consortium contract to award the supply of gas to all sites consuming over 25,000 therms for a four year period from October 2012 be approved.
3. That the evaluation of the two buying consortia for the award of the contract proposed in the report, namely LASER and Buying Solutions be approved.
|
|
|
Appointments to Outside Bodies 2011/12
To consider and agree appointments to outside bodies for the 2011/12 municipal year. Supporting documents: Minutes: RESOLVED:
1. That appointments to the outside bodies for 2011/12 set out in appendix A be agreed as follows:
Age Concern London
Councillor Dora Dixon-Fyle
Better Bankside Board
Councillor Adele Morris
Browning Estate Management Board
Councillor Martin Seaton Councillor Darren Merrill Two officer representatives
Canada Water Consultative Forum
Councillor Fiona Colley Councillor Michael Situ Councillor Paul Noblet Councillor Wilma Nelson
Central London Forward
Councillor Peter John
Centre for Language in Primary Education
Councillor Catherine McDonald
Creation Trust (The New Aylesbury Trust Limited)
Councillor Fiona Colley Councillor Dan Garfield Councillor Abdul Mohamed
Cross River Board
Councillor Fiona Colley
Crystal Palace Community Development Trust
Councillor Lewis Robinson
Cycling England (Member Champion for Cycling)
Councillor Abdul Mohamed
Greater London Enterprise Limited
Councillor Fiona Colley
Green Chain Joint Committee
Councillor Barrie Hargrove Councillor Victoria Mills
Groundwork Borough Steering Group
Councillor Barrie Hargrove Councillor Mark Glover Councillor James Barber Councillor Toby Eckersely
Groundwork South London Sub-Regional Sub-Committee
Councillor Barrie Hargrove
Guys and St. Thomas NHS Foundation Council of Governors
Councillor Dora Dixon-Fyle
Lambeth and Southwark Housing Association Limited
Councillor Ian Wingfield
Lee Valley Regional Park Authority
Councillor Veronica Ward
Local Government Association (LGA) Urban Commission
Councillor Peter John (3 votes) Councillor Anood Al-Samerai (2 votes)
London Accident Prevention Council (LPAC)
Councillor Dora Dixon-Fyle 1 vacancy
London Youth Games Limited
Councillor Veronica Ward Councillor Catherine McDonald (deputy)
North Southwark Environment Trust
Councillor Barrie Hargrove
South Bank Partnership
Councillor Fiona Colley Councillor Geoffrey Thornton Councillor Adele Morris Councillor David Noakes
South Bank and Bankside Cultural Quarter Directors Board
Councillor Veronica Ward
South London Gallery Trustee Limited
Councillor Darren Merrill Councillor Catherine Bowman Councillor Robin Crookshank-Hilton
South London and Maudsley (SLaM) NHS Trust Members Council
Councillor Dora Dixon-Fyle
Southwark and Lambeth Archaeological Excavation Committee (SLAEC)
Councillor Darren Merrill Bob Skelly (deputy)
Southwark Cathedral Education Centre
Councillor Cleo Soanes
Southwark Community Leisure Ltd. (Fusion) Management Board
Councillor Veronica Ward Councillor Columba Blango Councillor Michael Mitchell
Southwark Lesbian, Gay, Bi-sexual and Trans (LGBT) Forum
Councillor Catherine McDonald Councillor Abdul Mohamed Councillor Mark Gettleson
Southwark Police and Community Consultative Group
Councillor Althea Smith Councillor Cleo Soanes Councillor Kevin Ahern Councillor Mark Williams Councillor Martin Seaton Councillor Linda Manchester Councillor Eliza Mann Councillor Michael Bukola Councillor Poddy Clark Councillor Lewis Robinson
Team London Bridge
Councillor Mark Gettleson
Waterloo Quarter Business Alliance – Southwark (Business Improvement District)
Councillor David Noakes
2. That Southwark Local Strategic Partnership (LSP) and thematic boards (Appendix B of the report) for which cabinet member involvement is required be noted.
|
|
|
Nominations to Panels, Boards and Forums 2011/12
To agree the allocation of places to the panels, boards and forums for the 2011/12 municipal year and ton nominate members accordingly. Supporting documents: Minutes: RESOLVED:
1. That the allocation of places to the panels, boards and forums set out in appendix A of the report for the 2011/12 municipal year be agreed and members nominated as follows:
Adoption Panel
Councillor Althea Smith
Admissions Forum
Councillor Catherine McDonald Councillor Adele Morris
Fostering Panel
Councillor Victoria Mills
Joint Partnership Panel (Trade-Union Consultation)
Councillor Peter John Councillor Richard Livingstone
Leaseholders Arbitration Panel
Councillor Althea Smith Councillor Right Reverend Emmanuel Oyewole Councillor Norma Gibbes Councillor Mark Glover Councillor Martin Seaton Councillor Victoria Mills Councillor Andy Simmons Councillor Wilma Nelson Councillor Poddy Clark Councillor Eliza Mann Councillor Jeff Hook Councillor Tim McNally Councillor Michael Bukola Councillor Linda Manchester Councillor Geoffrey Thornton
Pensions Advisory Panel
Councillor Richard Livingstone Councillor Tim McNally Councillor Toby Eckersley
Secure Accommodation Panel
Councillor Patrick Diamond Councillor Helen Morrissey (reserve) Councillor Lisa Rajan Councillor Wilma Nelson (reserve)
Southwark Safeguarding Children’s Board
Councillor Catherine McDonald
Standing Advisory Council on Religious Education
Councillor Cleo Soanes Councillor Right Reverend Emmanuel Oyewole Councillor Columba Blango Councillor Poddy Clark
Tenancy Agreement Arbitration Panel
Councillor Althea Smith Councillor Right Reverend Emmanuel Oyewole Councillor Rowena Davis Councillor Norma Gibbes Councillor Helen Morrissey Councillor Mark Williams Councillor Mark Glover Councillor Victoria Mills Councillor Andy Simmons Councillor Wilma Nelson Councillor Poddy Clark Councillor Eliza Mann Councillor Jeff Hook Councillor Tim McNally Councillor Michael Bukola Councillor Linda Manchester Councillor Geoffrey Thornton
Tenants Management Organisation Liaison Committee
Councillor Claire Hickson Councillor Darren Merrill Councillor Tim McNally Councillor Geoffrey Thornton
2. That Councillor Richard Livingstone be appointed as the chair of the Pensions Advisory Panel and Councillor Tim McNally vice-chair.
|
|
|
Exclusion of Press and Public RESOLVED:
That the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in category 3 and 5 of paragraph 10.4 of the Access to Information Procedure Rules of the Southwark Constitution.
The following is a summary of the decisions taken in the closed section of the meeting. |
|
|
Minutes
To approve as a correct record the closed minutes of the meeting held on 17 May 2011. Minutes: The minutes of the closed section of the meeting held on 17 May 2011 were approved as a correct record and signed by the chair. |
|
|
Authorisation of Debt Write-offs over £50,000 for National Non Domestic Rates - Revenues & Benefits Service Minutes: The cabinet considered the closed information relating to this report. See item 17 for decision. |
|
|
Disposal of Site 19 Elephant and Castle Minutes: The cabinet considered the closed information relating to this report. See item 18 for decision.
|
|
|
Improved terms for the sale of sites A and B at Canada Water
Minutes: The cabinet considered the closed information relating to this report. See item 19 for decision.
|
|
|
Combined Gateway 1 Procurement Strategy - Approval and Gateway 2 contract extension award for three parking and traffic enforcement contracts
Minutes: The cabinet considered the closed information relating to this report. See item 20 for decision.
|
|
|
Gateway 1 Procurement Strategy Approval - Supply of gas to sites consuming less than 25,000 therms Minutes: The cabinet considered the closed information relating to this report. See item 21 for decision.
|
|
|
Gateway 1 Procurement Strategy Approval - Supply of gas to sites consuming more than 25,000 therms Minutes: The cabinet considered the closed information relating to this report. See item 22 for decision.
|