Issue - meetings

To approve the procurement strategy to undertake a procurement exercise for eight heating and water repairs, maintenance, refurbishment and replacement work contracts.

RESOLVED:

1.  That the procurement strategy outlined in the report to undertake a procurement exercise for eight heating and water repairs, maintenance, refurbishment and replacement be approved. Work contracts for the lots referred to below, each for an initial period of five years from 5 April 2027 (at an estimated combined total of £112m for the initial period) with the option to extend for up to a further five years (at an estimated combined total of £144m for the extension period), making a total estimated contract value for the eight Lots of £256m:

·  Lot 1 - Individual Heating and Water Repairs and Maintenance:

o  Bermondsey, Rotherhithe, Walworth and Borough & Bankside (north of the borough) at an estimated annual cost of £4.7m.

·  Lot 2 - Individual Heating and Water Repairs and Maintenance:

o  Camberwell Dulwich, Peckham and Nunhead (south of the borough) at an estimated annual cost of £4.3m.

·  Lot 3 - Communal Heating and Water Repairs and Maintenance:

o  Bermondsey, Rotherhithe, Walworth and Borough & Bankside (north of the borough) at an estimated annual cost of £3.8m.

·  Lot 4 - Communal Heating and Water Repairs and Maintenance:

o  Camberwell Dulwich, Peckham and Nunhead (south of the borough) at an estimated annual cost of £4.7m.

·  Lot 5 - Communal Water Maintenance Refurbishment and Replacements:

o  Bermondsey, Rotherhithe, Walworth and Borough & Bankside (north of the borough) at an estimated annual cost of £0.99m.

·  Lot 6 - Communal Water Maintenance Refurbishment and Replacements:

o  Camberwell, Dulwich, Peckham and Nunhead (south of the borough) at an estimated annual cost of £1m.

·  Lot 7 - Building Energy Management Systems Repairs and Upgrades:

o  Bermondsey, Rotherhithe, Walworth, Borough & Bankside, Camberwell, Dulwich, Peckham and Nunhead (borough-wide) at an estimated annual cost of £254k.

·  Lot 8 - Temporary Boilers:

o  Bermondsey, Rotherhithe, Walworth, Borough & Bankside, Camberwell, Dulwich, Peckham and Nunhead (borough-wide) at an estimated annual cost of £0.6m.

2.  That the procurement strategy outlined in the report to undertake a procurement exercise for a multi supplier, borough-wide communal heating major works framework, for an initial period of four years from 5 April 2027 with the option to extend for a further year at an estimated total of £40m be approved:

·  Communal Heating Major Works Framework:

o  Bermondsey, Rotherhithe, Walworth and Borough & Bankside, Camberwell, Dulwich, Peckham and Nunhead (borough-wide) at an estimated annual cost of £8m.

3.  That the rationale for the geographical division of contract areas for heating and water repairs, maintenance, refurbishment and replacement work contracts referred to in paragraph 1 of the report, which is designed to support the efficient and effective service delivery of the works, as detailed in paragraphs 11 to 14, including back up arrangements be noted.

4.  That it be noted that the Notice of Intention letter (in accordance with Section 20 of the Landlord and Tenant Act 1985) has been issued borough-wide to leaseholders regarding this planned procurement.