Issue - meetings

To approve the strategy for the parks grounds maintenance contract.

RESOLVED:

1.  That the procurement strategy outlined in the report for the long term parks grounds maintenance contract commencing October 2016 at an estimated annual value of £2,795,000 for a period of seven years with an option to extend by a further seven years making a total contract value of £39,130,000 be approved.

2.  That the use of the extension of the parks grounds maintenance contract to Quadron Services Limited (Quadron) for a period of 18 months for the reasons detailed in paragraphs 52 to 60 at a total cost of £4,192,500 be approved. This term will comprise the following:

i)  a six month extension from 1 April 2015 to 30 September 2015 at a cost of £1,397,500 and

ii)  a further 12 months from 1 October 2015 to 30 September 2016 via a single supplier negotiation at a cost of £2,795,000 by way of an exemption from contract standing orders as provided in CSO 4.4.3.