Issue - meetings

To approve the procurement strategy and appointment, via a single supplier award for the highway maintenance contract to continue providing services from 1 July 2012 until 31 March 2013.

This item had not been circulated five clear days in advance of the meeting. The chair agreed to accept this item as urgent because the consideration of the report at this meeting of cabinet would permit the posting of the OJEU Notice on 14 March 2012.  Unfortunately there was no flexibility within the procurement programme to accommodate any slippage.  A delay in the posting of the OJEU Notice would result in delays in achieving the remaining procurement milestones and inability to have the new contract ready to commence 1 April 2013.  The services delivered by the new contract include reactive maintenance activities in response to emergencies.  There is currently no alternative provision for these services.

The closed version of the report was published on the closed agenda for this meeting on 30 January 2012.  However due to an oversight the open version of the report was not submitted at the same time.

RESOLVED:

1.  That the procurement strategy outlined in the report for the integrated highways term maintenance contract of entering into a single supplier negotiation with the current contractor in line with contract standing orders (CSO 4.4.3) be approved.

2.  That the award of a contract to FM Conway Ltd (“FM Conway”) for a period of nine months at an estimated cost as reported in the separate closed version of this gateway report be approved. The award will be effected by way of a variation to the existing contract. The new contract period will therefore run from 1 July 2012 to 31 March 2013.