Decision details

To extend the current contracts with OCO Ltd & Smith and Byford Ltd whilst a new procurement exercise is carried out and completed.

1.  That the variation of the Heating and Water Contract A (north of the borough) to OCO Ltd to extend the term of the contract for a period of two years from 1 April 2024 at an estimated sum of £11.5m per annum making a total estimated extension value of £23m, and estimated contract value of £94.93m for ten years composed of actual and projected expenditure, be retrospectively approved.

2.  That the variation of the Heating and Water Contract B (south of the borough) to Smith & Byford Ltd to extend the term of the contract for a period of two years from 1 April 2024 at an estimated sum of £14m per annum making a total estimated extension value of £28m, and a total estimated contract value of £93.05m for ten years composed of actual and projected expenditure, be retrospectively approved.

3.  That it be noted that this gateway report seeks retrospective approval for these variations, and in line with Contract Standing Order 6.7 will be presented to the Audit, Governance and Standards Committee in September 2024.