Decision details

Gateway 1 - Procurement strategy for adults' home care, children's home care and reablement

Decision Maker: Cabinet

Decision status: Information Only

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

Approval of the procurement strategy for Adults’ Home Care, Children’s Home Care and Reablement

Decisions:

RESOLVED:

 

1.  That the proposal to strategically commission all adults’ home care services, children’s home care services, and reablement services in Southwark be approved as follows:

 

Tender:

Lot 1 - Adults’ home care (Core)

Lot 2 - Adults’ home care (Specialist)

Lot 3 - Children’s home care

Lot 4 – Reablement

Lots:

Five geographic sub-lots for Adults’ ‘core’ provision (see figure 1 for a map of the geographic areas)

A single lot borough-wide framework agreement for adults’ ‘specialist’ provision with up to three providers

A single lot borough-wide framework agreement with up to three providers

A single lot covering the whole of the borough

Procurement Strategy:

For each sub-lot, a ‘primary’ and ‘secondary’ providers will be awarded a contract. See paragraphs 47-49 for definitions of primary and secondary providers and bidder restrictions

A framework to be established with up to three providers

A framework to be established with up to three providers

An individual contract to be awarded

Contract type

Cost and volume

Cost and volume

Cost and volume

Block contract

Number of contracts

12 (see paragraph 46 for an explanation of the number of contracts per geographic sub-lot)

3

3

1

 

2.  That the proposal to strategically commission adults’ home care, for a period of four years with two two-year contract extensions available, at an estimated  annual cost of £31,494,000 and an estimated total cost of £251,952,000, noting that this estimated cost may be subject to inflationary increases prior to the contract start in 2026 be approved and that the contract values through the life of the contract will be subject to annual inflationary negotiations which will affect the estimated maximum contract value. 

 

3.  That the proposal to strategically commission children’s home care, for a period of four years with two two-year contract extensions available, at an estimated  annual cost of £984,000 and an estimated total cost of £7,871,000 be approved, noting that this estimated cost may be subject to inflationary increases prior to the contract start in 2026 and that the contract values through the life of the contract will be subject to annual inflationary negotiations which will affect the estimated maximum  contract value.

 

4.  That the proposal to strategically commission reablement services, for a period of four years with two two-year contract extensions available, at an estimated annual cost of £1,718,000 and an estimated total cost of £13,744,000 be approved, noting that this estimated cost may be subject to inflationary increases prior to the contract start in 2026 and that the contract values through the life of the contract will be subject to annual inflationary negotiations which will affect the estimated maximum contract value.

 

5.  That the gateway 2 contract award recommendations for adults’ home care services, children’s home care services, and reablement services be delegated to the strategic director of children and adult services, in consultation with the cabinet member for health and wellbeing and deputy leader and cabinet member for children’s, education and refugees be approved, to provide council officers with greater flexibility for the procurement timeline to account for potential implications of the introduction of the Procurement Act 2023 on 24 February 2025.

 

6.  That the decision to delegate the final lotting structure for lot 1 – adults’ core home care, to the strategic director for children’s and adults, in consultation with the cabinet member for health and wellbeing be approved.

 

Report author: David Quirke-Thornton

Publication date: 12/03/2025

Date of decision: 11/03/2025

Decided at meeting: 11/03/2025 - Cabinet

Effective from: 20/03/2025

Accompanying Documents: