Decision details

Lettings and Premises Strategy - Voluntary and Community Sector

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


Agree strategy for lettings and use of assets by VCS groups




1.  That the commissioning of a project to define a comprehensive approach to using property assets to support the local voluntary and community sector (VCS), with a clear, transparent, consistently applied process and criteria for informing the allocation and use of community spaces be agreed.


2.  That it be noted that a specification for commissioning advisors will be developed and finalised by the VCS premises board which includes community representatives.


3.  That interim arrangements be developed, including the piloting of a new process to match supply of premises to prioritised demand, that fulfils the council’s objectives, using a draft allocations methodology.


4.  That the working definition of local VCS groups in scope as set out in Appendix 1 be agreed.


5.  That as part of the project to develop draft model lease terms for lettings to VCS groups, in new lettings, the regularising of unlicenced occupation, and at lease renewal be agreed.


6.  That it be agreed to prioritise, for the time being and where it is feasible to do so, lettings for uses that demonstrate a clear contribution to advancing the objectives of Southwark Stands Together, community recovery from the coronavirus pandemic, and continuing work to establish key community and cultural centres in line with council plan commitments and priorities.


7.  That officers to report on the project’s progress in approximately six months’ time.


8.  That the project be co-produced with community representatives including representatives of Black, Asian and minority ethnic groups (including representation on the working group).


Report author: Eleanor Kelly

Publication date: 02/02/2022

Date of decision: 01/02/2022

Decided at meeting: 01/02/2022 - Cabinet

Effective from: 10/02/2022

Accompanying Documents: