Decisions

implementation of a footway improvement scheme along Shad Thames

That the implementation of a footway improvement scheme along Shad Thames between the junctions with Queen Elizabeth Street and Tooley Street as shown in the outline design (Appendix A of the report) subject to the necessary statutory procedures be approved.

To allocate £30,000 of grant funding to a single Round 7 applicant that has received support from the council to develop their application further. The project recommended for award is set out in Appendix 1 of the report.

That £30,000 of grant funding be allocated to a single Round 7 applicant that has received support from the council to develop their application further. The project recommended for award is set out in Appendix 1 of the report.

To approve the scheme for implementation of the Forest Hill Road 20 mph scheme.

That the scheme for implementation of the Forest Hill Road 20mph scheme, as shown in the draft outline design (Appendix A of the report), subject to the required statutory procedures be approved.

To approve the Southwark Levy Contribution for 2019-20

That Southwark Council’s contribution to the London Councils Grants Scheme of £237,431 for 2019-20, subject to approval of the council budget by the council assembly in February 2019 be approved.

To approve the application of the 2013 general buy back policy to non resident leaseholders at the Tustin Estate.

That the contents of the report be noted and that the application of the 2013 general buy back policy to non-resident leaseholders at the Tustin Estate be approved.

To consider the recommendations of the Southwark Brexit Panel.

RESOLVED:

1.  That the work of the Southwark Brexit Panel (SBP) be welcomed, noting the report at Appendix 1 of the report.

2.  That the recommendations from the Southwark Brexit Panel be accepted.

3.  That in accepting the recommendations, it be noted that further work will be undertaken by officers in particular relation to:

a.  Collating information and resources being provided by other organisations about support for EU citizens, the settled status application process and other relevant information, and signpost to voluntary and community sector organisations offering support;

b.  Identifying vulnerable individuals and groups who may struggle with the settled status application process or be unaware of what they need to do, including older people (including in care homes or supported housing) and some people with disabilities, and work with voluntary and community groups to ensure those people are communicated with effectively;

c.  Use the outcomes of the work from 3(a) and (b), to help establish the process for the one-off fund that will make grants to voluntary and community groups to support vulnerable people through Brexit;

d.  Work with London First and other relevant pan-London groups to develop a plan for, protect and enhance our local tourist offer including undertaking work that seeks to promote the strong cultural offer in Southwark balanced against the potential pressures tourism can place on our residential communities.

4.  That a progress report be brought to cabinet in March 2019.

5.  That in respect of recommendation 6 of the panel, it was requested that engagement with housing stakeholders should also take place.

Authority to acquire a former specialist care unit as a potential site for new council housing.

RESOLVED:

Decisions of the Cabinet

1.  That pursuant to s120 of the Local Government Act 1972 and s9 of the Housing Act 1985, the council be authorised to acquire the freehold interest in the property shown edged red on the plan at Appendix A of the report.

2.  That the principal purchase terms, set out in full in paragraph 5 of the closed version of this report and substantially in paragraph 18 of the open report, be authorised.

3.  That authority be delegated to the director of regeneration authority to agree the details of the acquisition.

Decisions of  the Leader of the Council

4.  That authority be delegated to the director of regeneration in consultation with the strategic director of housing and modernisation, the strategic director of finance and governance and the cabinet member for social regeneration, great estates and new council homesto acquire sites in furtherance of the delivery of the council’s housing delivery programme.

5.  That in light of the amendment to recommendation 4 and for clarity, the report title for both open and closed reports be changed to:

1 Ann Moss Way Rotherhithe and flexibility to acquire sites for council housing development.

To approve the updated social regeneration framework and high-level indicators

RESOLVED:

1.  That the Regeneration That Works For All Framework (Appendix 1 of the report) as Southwark’s approach to social and inclusive regeneration be agreed.

2.  That the social regeneration Indicators (Appendix 2 of the report) be agreed as the high-level indicators that will be used to monitor the impact of the social regeneration work across the borough.

3.  That cabinet receive a report back in a twelve months time to provide an update on the social regeneration indicators.

Approval of the enforcement policy and penalty matrix for implementing civic penalty notices in the private rented sector under the Housing and Planning Act 2016

RESOLVED:

1.  That the adoption of the Private Sector Housing - Prosecution and Civil Penalties Enforcement Policy, in Appendix 1 of the report, for use by the duly authorised officers be approved.

2.  That authority for enforcement of the Housing and Planning Act 2016 (HPA 2016  be delegated to the strategic director of environment and leisure.

3.  That authority to make minor amendments to the civil penalty charge matrix to reflect any legal changes by way of regulations and/or guidance be delegated to the strategic director of environment and leisure.

Approval of strategy to be implemented next financial year

RESOLVED:

That the proposed Libraries and Heritage Strategy 2019 – 2022 be agreed.

Terms of lease disposal of council land. Conditions relating to council and GLA Good Growth Funding.

Councillor Richard Livingstone having declared a non-pecuniary interest on this item, withdrew from the meeting while this item was being discussed and a decision made.

RESOLVED:

1.  That the Lease Heads of Terms and grant arrangements set out in the report for the Livesey Exchange to construct and operate a new, temporary community building on the Old Kent Road be approved.

2.  That powers be delegated to the director of regeneration to negotiate and agree terms relating to the delivery arrangements, including the lease and grant agreements.

To commit to taking a lease to provide new library facilities

RESOLVED:

1.  That it be confirmed that pursuant to s120 Local Government Act 1972 and s7 Public Libraries and Museums Act 1964 and subject to planning matters set out in paragraphs 18 and 19 of the report being resolved, the council takes a lease of ground floor accommodation on the land shown edged red on the plan at Appendix A of the report.

2.  That it be confirmed that the lease will be in accordance with the principal terms set out in full in paragraph 6 of the closed version of the report and substantially in paragraph 15 of the open report.

3.  That authority be delegated to the director of regeneration to agree the details of the proposed lease.

4.  That authority be delegated to the director of leisure to agree and commission the fit out specification and works to deliver a new library and heritage centre.

5.  That a capital budget set out in the closed version of the report to fund the acquisition of the lease of the premises and its subsequently fit-out for library and heritage centre purposes be approved.

Procurement Strategy Approval

RESOLVED:

1.  That  the strategy of procuring the works contractor for Sceaux Gardens through a two stage restricted OJEU tender process outlined in the report for new homes delivery with a total estimated contract sum of £24,000,000 with phase 1 expected to commence in April 2019 and be completed within 18 months, and phase 2 anticipated to be completed within 18 months following this, be approved.

2.  That of the award decision for the three Gateway 2 reports for Sceaux Gardens (Principle Development Agreement and the subsequent build contracts for the first and second phases) be delegated to the strategic director of housing and modernisation, in consultation with the cabinet member for social regeneration, great estates and new council homes, for the reason outlined in paragraph 33 of the report.

To agree the Southwark coordinated admission schemes for primary, junior, and secondary admissions for September 2020

RESOLVED:

1.  That it be noted that the primary (reception), junior and secondary (Year 7) coordinated admission schemes for 2020 admissions were unchanged as they have worked effectively for Southwark residents during the last academic year.

2.  That the primary (reception), junior and secondary (Year 7) coordinated admission schemes for 2020 admissions attached as Appendix 1, Appendix 2 and Appendix 3 of the report be agreed.

To agree the admission arrangements for community primary schools for September 2020

RESOLVED:

1.  That the Southwark Community Primary Schools Admission Arrangements (“the Arrangements”) for September 2020 as set out in Appendix 1 of the report be agreed.

2.  That it be agreed to proceed with the reduction to the 2019-20 Published Admissions Numbers (PANs) of the following 13 primary schools: St George’s Cathedral RC; Charlotte Sharman; Keyworth; St Paul’s CE; Robert Browning; Phoenix; Hollydale; Bellenden; Camelot; Ivydale; Brunswick Park; Comber Grove and Crawford as listed in Appendix 4 of the report, and that officers be instructed to seek a variation from the Office of the Schools’ Adjudicator (OSA) directly to implement these amendments for all ten community schools and to continue to work with three, non-community schools which are their own admission authorities to do so.

To approve the HRA budget for 2019-20 and rent setting

Appendix H of this item which contained the results of consultation meetings between and 7 and 21 January 2019 was circulated separately.

RESOLVED:

1.  That a rent decrease of 1.0% for all directly and tenant managed (TMO) housing stock within the housing revenue account (HRA) (including estate voids, sheltered and hostels) be agreed with effect from 1 April 2019. This is in accordance with the provisions of the Welfare Reform and Work Act 2016.

2.  That with regard to other HRA-wide charges, tenant service charges, comprising estate cleaning, grounds maintenance, communal lighting and door entry maintenance be increased as set out in paragraph 18 of the report, with effect from 1 April 2019.

3.  That no increase be made to sheltered housing service charges with effect from 1 April 2019, as set out in paragraph 19 of the report.

4.  That charges for garages and other non-residential facilities with effect from 1 April 2019, be increased as set out in paragraphs 20 and 21 of the report.

5.  That there be no increase to district heating and hot water charges with effect from 1 April 2019, as set out in paragraph 22 of the report.

6.  That the HRA budget proposals set out in the report be agreed and it be noted that these changes ensure a balanced budget is set as required by statute.

7.  That the commitments made in December 2018 be reaffirmed to ensure that savings made are primarily based on efficiencies, and that where staffing reductions form part of any said savings, due consultation and process is followed with trade unions.

Officers to undertake site specific assessments, to determine whether and which blocks and properties should apply a zero tolerance or managed approach to fire safety

1.  That the contents of this report be noted, and officers be instructed to undertake site specific assessments, through the FRA programme, to determine whether and which blocks and properties should apply a zero tolerance or managed approach (paragraphs 20 and 21 of the report).

2.  That the proposals for the management of metal gates and grilles in paragraphs 79 – 84 of the report be noted and approved.

Implementation of a 20mph scheme.

That the scheme for implementation of the Dulwich Wood Park 20mph scheme, as shown in the draft outline design (Appendix A of the report), subject to the necessary statutory procedures be approved.

To approve the non-strategic traffic and highway improvements (set out in figure 1 of the report) for Weston Street, Rotherhithe New Road and Windsor Road, subject to the outcome of any necessary statutory consultation and procedures.

That the non-strategic traffic and highway improvements, detailed in the appendices to the report and summarised in figure 1, be approved fro implementation subject to the outcome of any necessary statutory consultation and procedures.

To approve the award of contract

1.  That the award of Lot A4 from the Southwark Regeneration in Partnership Programme (SRPP), land at Cherry Garden School, Macks Road SE16, subject to obtaining a Section 77 Consent, to Higgins Homes Plc to deliver 56 New Homes of which 18 will be council homes and a residual land offer to the council of £1,200,000 with a development period of two years commencing from February 2019 and completing in December 2020 be approved.

2.  That it be noted that the award is subject to approval being given for the disposal of the council’s land at Cherry Garden School, Macks Road SE16 on the terms of the development agreement to be entered into with Higgins Homes Plc pursuant to the contract being awarded.

3.  That it be noted that the award is based on the developer’s overage payment to the council at 50% of sales above the developer’s projected total sales of the private units at the final bid submission calculated after deducting the projected sales costs and indexed build costs from the additional sales value (see paragraph 83).

4.  That it be noted that the council will receive a total benefit of £6,726,000 consisting of 18 social rented units, council’s preparation costs of £126,196 and a land offer of £1,200,000 which is approximately £1,726,000 greater than if the land was sold on the open market with an estimated value of £5,000,000.

To approve the award of contract

1.  That the award of Lot A1 from the Southwark Regeneration in Partnership Programme (SRPP), Manor Place and Braganza, to Durkan Ltd to deliver 89 new homes of which there are 20 council homes, 1,543m2 of commercial space that will be retained by the council and a residual land offer to the council of £4,600,000 with a development period of two years seven months commencing from 22 January 2019 and completing on July 2021 be approved.

2.  That it be noted that the award is subject to approval being given for the disposal of the council’s land at Manor Place and Braganza on the terms of the development agreement to be entered into with Durkan Ltd pursuant to the contract being awarded.

3.  That it be noted that the award is based on the developer’s overage payment to the council at 33.3% of sales above the developer’s projected total sales of the private units at the final bid submission stage calculated after deducting the projected sales costs not exceeding 5% of actual sales (see paragraph 74 of the report).

4.  That it be noted that the council will receive a total benefit of £11,300,306 consisting of 20 rented units, preparation costs of £700,306 a land offer of £4,600,000 which is approximately £2,400,306 greater than if the land was sold on the open market with an estimated value of £8,900,000.