Decisions

Authority to award contract to undertake main works for delivery of new council homes on the Old Kent Road petrol station site

That the award of the main contract works through the Notting Hill Genesis Constructor’s framework for the construction of 24 new homes on the Old Kent Road Petrol Station site (Penry Street) to Glenman Corporation Ltd in the sum of £7,404,829.00, together with a provisional sum allowance of £288,470.00, for a period of 27 Months commencing on 7 June 2021, be approved.

 

To agree a 3 year extension to the contracts

That the variation of the communal ventilation replacement contract to Ductclean UK Ltd to extend the term of the contract for a period of two years from 1 November 2021 to 31 October 2023 at an estimated additional cost of £770k making a total revised estimated contract value of £2.695m be approved.

To agree a 5 year extension to the contract

 

 

 

 

1.  That it be agreed that prior approval be granted for the variation of the quality auditing of mechanical services contract to Gas Advisory Services Ltd (trading as Phoenix Consultancy Management) (PCM) to extend the term of the contract for a period of five years from 4 January 2021 at an estimated additional cost of £185k per annum making a total estimated extension cost of £925k and estimated contract value of £1.85m for 10 years.

 

2.  That the shortening of the written notice period provision to be given to PCM from 3 months to one month for this variation, be noted.

 

 

 

 

Approval to set fees/charges following consultation

That the proposed removal of the Direct Debit Discount Scheme from the Fairer Contributions Policy be agreed.

Contract award approval

That the award of the Mardyke and Naylor Houses QHIP 2020-2021 call-off contract via a mini-competition from the major works constructor framework to Standage & Co. Ltd for a period of 40 weeks be approved.

To agree the Southwark coordinated admission schemes for primary, junior and secondary admissions for September 2022

1.  That it be noted that the coordinated admission schemes for Primary (Reception), Junior (Year 3), Secondary (Year 7) and 14-19 University Technical College (UTC) transfer have worked effectively for Southwark residents during the last academic year and have not been changed for the 2022/23 admissions year.

 

2.  That the 2022/23 coordinated admission schemes for Primary (Reception), Junior (Year 3), Secondary (Year 7) and 14-19 UTC transfer admissions attached as Appendix 1, Appendix 2, Appendix 3 and Appendix 4 of this report, be approved.

To agree the admission arrangements for community primary schools for September 2022

That the Southwark Community Primary Schools Admission Arrangements (“the Arrangements”) for September 2022 be agreed.

Write off of former tenant arrears debts over £5,000 but under £50,000

1.  That the write-off of the debts detailed in Appendix 1 of the report totalling £797,581.26 (multiple write-offs) be approved.

 

2.  That it be agreed that the cabinet member advise any further action they require on any write-offs not agreed within this report.

To approve the award of the stage 1 contract for works in relation to Cator Street (2)

 

1.   That in consultation with the cabinet member for housing prior approval be formalised of the revised procurement strategy for the enabling works package as set out in paragraph 12 of the report.

 

2.   That in consultation with the cabinet member for housing that the award of the pre-construction services agreement (PCSA), stage one of the design and build contract, for the construction of 50 extra care housing units, additional seven wheelchair units and a multi-purpose community space to Engie Regeneration Limited in the sum of £724,500 for a period of 30 weeks commencing on 16 March 2021 be approved.

 

3.   That in consultation with the cabinet member for housing that the award of the enabling works package, to run concurrently with the PCSA, for the substation relocation to Engie Regeneration Limited for the sum of £370,500 be approved.

 

4.   That in consultation with the cabinet member for housing that the client contingency sums as set out in paragraph 89 of the closed report be noted.

To agree additional spend

That formal prior approval be given to the additional spend for Adams Gardens QHIP 2018/19 call-off contract with A&E Elkins Ltd.

Contract variation (extension)

1.   That the variation of Lot 1 Major Works Framework to the five providers (as detailed in paragraph 13 of the report) to extend the term of the framework agreements for a period of 12 months from 16 February 2021 to 15 February 2022, be approved.

 

2.   That the variation of Lot 2 Major Works Framework to the five providers (as detailed in paragraph 13 of the report) to extend the term of the framework agreements for a period of 12 months from 16 February 2021 to 15 February 2022, be approved.

 

3.   That it be noted that the value of the proposed variations will not exceed total contract values approved for the initial 4 year term and the current 12 month extension as detailed in paragraph 11 of the report.

 

To implement non-strategic traffic and highway improvements

That the minor traffic schemes (non-strategic traffic and highway improvements), detailed in the appendices to this report and summarized in Table 1 of the report, be approved for implementation subject to the outcome of any necessary statutory consultation and procedures.

Confirmation to proceed to Tustin Estate Residents'' Ballot on the preferred option including council commitments to residents and other estate based stakeholders

Seeking approval to include new schemes in the New Homes Programme

 

1.  That it be agreed that the schemes listed in paragraphs 32 and 37 of the report and outlined individually below are worked up in accordance with the individually identified recommendations and in line with the Charter of Principles and statutory consultation under Section 105 of the Housing Act 1985for inclusion in the New Homes Delivery Programme; 

 

Refurbishment / Remodeling former hostel sites

a)  Camberwell Road 76-78

b)  Queens Road 225-227

c)  Southampton Way 75-77

d)  Trafalgar Avenue 25-27

e)  Trafalgar Avenue 46

f)  Grove Lane 93

g)  Herne Hill 93

h)  Wood Vale 17-19

i)  Linden Grove No 2

 

New Build

j)  Priter Road 1-36

 

 

Estate Infill sites

k)  49-56 Dodson Street and garages

l)  Rochester Estate: Parking Court

 

2.  That it be noted that the programme of relocation of existing hostel residents to self-contained accommodation as a result of the response to Covid 19, and acknowledgment that units are no longer suitable for housing residents.

 

3.  That it be noted that the majority of the hostels are now empty and the units have been secured 

 

4.  That it be noted that a further report addressing the rehousing strategy for tenants and leaseholders affected by the scheme referred to in paragraph 41 of the report will be brought forward in line with the council’s constitution.

Seeking approval for the addition of Roof Top Home Development opportunities to the new Homes Programme

 

1.  That it be agreed that the schemes listed and outlined individually below, are added to the New Homes Programme in accordance with the Charter of Principles and statutory consultation under Section 105 of the Housing Act 1985 to enable further co design with local residents and consultation.

 

a)  Southampton Way

b)  Gaywood Estate

c)  Lancaster Estate

d)  Rockingham Estate

e)  Pennack Road

f)  Clifton Estate

g)  Rennie Estate

h)  Nunhead Estate

i)  100-138b Camberwell Grove

j)  Unwin and Friary Estate

 

2.  That it be noted that the rooftop development proposals offer a sustainable and low carbon alternative of delivering new council homes.  Co-designed with residents they can enhance the local amenity, meet fire safety requirements, maintain or improve the structural integrity of proposed blocks and deliver high levels of modern methods of construction.

 

3.  That it be noted that the new sites are estimated to deliver 237 new homes for council in the borough, of which 196 will be roof to development (RTD) homes and 23 will be homes on infill sites in these estates.

 

4.  That it be noted that a further decision for the Cabinet Member for Housing on further sites towards the New Homes Programme targets is on the forward plan for January 2021.

To agree the award of common purpose 2 year grants

That the funding recommendations for voluntary sector organisations delivering services under the 2 year ‘community engagement’ Common Purpose grants programme 2021-23, be approved subject to Council Assembly approval of the council’s budget. The recommendations are set out in Appendix 1 of the report.

To approve the grant programme recommendations

That the Getting Involved Grants (GIG) programme recommendations for 2020-21 for a total sum of £47,739 to fund 16 projects by 14 organisations as detailed in Appendix 1 of the report, with the added variation detailed in the signed record of decision,be approved.

 

To consider the opportunity to acquire housing to be built at this location

To note the financial remit for 2022-23 and medium term

To note the treasury management performance and outturn for prudential indicators on capital finance, debt and investments 2020-21

To approve a number of highway schemes across the borough will assist social distancing and promote cycle and pedestrian safety

Appropriation of Council owned land to planning purposes: 57-76 Northchurch (including ramp) with respect to the detailed consent for Aylesbury Plot 18; and Package B site (subplots 5 and 6,part), with respect to the detailed consent for First Development Site (FDS) 

Approval of change to the Development Agreement for the Manor and Braganza sites, so that any costs that council underwrites or becomes liable for can be repaid, when the agreement becomes unconditional

Stage 1 selection of the main works contractor to deliver phase 2 of The Charter School East Dulwich project which includes the  main school entrance, admin areas, hall, music facilities, sixth form facilities, Autism Spectrum Disorder resource, multi-use games areas and general landscaping

Award of construction contractor

To approve a change in the discretionary service charge loan policy review

To note the consultation and agree the designation renewal of the neighbourhood forum

 

1.  That it be noted that the consultation on the Old Bermondsey Neighbourhood Forum (OBNF) designation renewal closed on 17 September 2020, and 146 representations have been received.

 

2.  That it be agreed to designate the Old Bermondsey Neighbourhood Forum as the Neighbourhood forum the neighbourhood area known as Area A.

 

To agree a 1 year extension to the contract

 

 

1.   It be agreed that the Strategic Director of Housing and Modernisation formalizes his prior approval for the variation of Contract A (north of the borough) Roofing and Rainwater Chargeable contract to Bridgewater Roofing Contractors Ltd to extend the term of the contract for a period of 8 months from 1 October 2020 (as further detailed in paragraph 14) at an estimated additional cost of £960k making a total revised estimated contract value of £3.29m.

2.   It be agreed that the Strategic Director of Housing and Modernisation formalizes his prior approval for the variation of Contract B (south of the borough) Roofing and Rainwater Chargeable contract to A&E Elkins Ltd to extend the term of the contract for a period of 8 months from 1 October 2020 (as further detailed in paragraph 14) at an estimated additional cost of £584k making a total revised estimated contract value of £2.2m.

To agree a 3 year extension to the contracts

RESOLVED:

 

1.  That the variation of contract A (north of the borough) heating and water contract to OCO Ltd to extend the term of the contract for a period of three years from 1 April 2021 at an estimated sum of £12.5m per annum making a total estimated extension value of £37.5m, and estimated contract value of £82.5m for eight years composed of actual and projected expenditure be approved.

 

2.  That the variation of contract B (south of the borough) heating and water contract to Smith & Byford Ltd to extend the term of the contract for a period of three years from 1 April 2021 at an estimated sum of £8.2m per annum making a total estimated extension value of £24.6m, and a total estimated contract value of £59.3m for eight years composed of actual and projected expenditure be approved.

To note the forecast revenue outturn position, including treasury management

It was not possible to circulate this report five clear days in advance of the meeting. The chair agreed to accept this item as urgent because the council regularly updates cabinet on the revenue monitoring position.  This was vitally important in the current circumstances of the Covid-19 pandemic, and its financial impact on the councils overall financial position. 

 

RESOLVED:

 

1.  That the General Fund forecast outturn position for 2020-21 (Table 1 of the report) be noted.

 

2.  That the Covid-19 emergency funding support received to date paragraphs 23 – 27 of the report) be noted.

 

3.  The Governments Covid-19 sales, fees and charges compensation scheme (paragraph 24 of the report), and that the scheme only part funds the actual losses incurred be noted.

 

4.  That the difference of £12.897m between the additional costs and lost income forecast in the report and the funding provided the government to date (Table 2 of the report) be noted.

 

5.  That it be noted that the funding shortfall does not include the costs of Covid-19 support for residents, businesses and communities already funded from reserves of £4.0m (paragraph 22 of the report),

 

6.  That the forecast losses on the Collection Fund, currently estimated at £16m, will be a charge to future years budgets (paragraph 22 of the report) be noted.

 

7.  That the other key adverse variations and budget pressures underlying the forecast outturn position be noted, notably:

·  Dedicated School Grants (DSG) High Needs in year pressure of £3.2m and accumulated deficit of £21.7m (paragraph 44 – 48 of the report)

·  Emergency tree recovery plan £1.8m.

 

8.  That the housing revenue account (HRA) forecast outturn position for 2020-21 (Table 3, paragraphs 78-90 of the report) be noted.

 

9.  That it be noted that there is currently no compensation for the HRA for additional costs or lost income arising from the pandemic.

 

10.  That the treasury management activity to date in 2020-21 (paragraphs 91-98 of the report) be noted.

 

11.  That the interdepartmental General Fund budget movements that are less than £250k as shown in Appendix A of the report be noted.

To note the forecast capital outturn position and to approve amendments to the capital programme

It was not possible to circulate this report five clear days in advance of the meeting. The chair agreed to accept this item as urgent the council regularly updates cabinet on the capital monitoring position.  This was vitally important in the current circumstances of the Covid-19 pandemic, and its financial impact on the councils overall financial position.

 

RESOLVED:

 

1.  That the forecast outturn and resources for 2020-21 and future years for both the general fund and housing investment programmes as detailed in Appendices A, B and D of the report be noted.

 

2.  That the virements and variations to the general fund and housing investment capital programme as detailed in Appendix C of the report be approved.

 

3.  That the inclusion in the programme of the capital bids set out in Appendix E of the report be approved.

 

4.  That the significant funding requirement of £379m which needs to be identified for the general fund programme to be fully delivered over the remaining term of the programme, as detailed in Appendix A of the report be noted.

 

5.  That the significant funding requirement of £98m which needs to be identified for the housing investment programme to be fully delivered over the remaining term of the programme, as detailed in Appendix B of the report be noted.

Report seeking to agree proposals for the provision of primary and secondary school places

RESOLVED:

 

1.  That the updated forecasts of primary and secondary school places from 2020-2021 onwards set out in paragraphs 39 to 44 (primary) and paragraph 49 (secondary) of the report be noted.

 

2.  That the existing supply of primary and secondary places across the council area, and the actions to monitor supply and demand be noted.

 

3.  That a review of place planning areas to support primary and secondary school place planning which is underway as set out in paragraphs 7 to 10 of the report be noted.

Pause the QR4 Project to reconsider and test our approach

RESOLVED:

 

1.  That the decision to formally stop and close the Queens Road 4 (QR4) programme (including terminating construction contracts) be taken, following the impact of COVID-19 on the way in which services are delivered moving forward, and taking into account the considerable financial challenges forecast over the coming months.

 

2.  That officers in regeneration and new homes, in consultation with the cabinet member for housing, appoint an architect, from the Southwark Architects Framework, to undertake a feasibility to explore the potential use of the site at 128-148 Asylum Road (QR4) as a housing redevelopment opportunity.

 

3.  That the need to find alternative service delivery accommodation solutions for staff based in Talfourd Place (28 staff), Curlew House (90 staff), Sumner House (182 staff) and Bournemouth Road (95 staff) be noted.

 

4.  That it be noted that this recommendation includes the termination of the pre-construction services agreement (PCSA) contract, leading to the need, if required, to reappoint contractors later, including potential redesign. The costs, timeline and scope would need to be picked up as a new programme with revised governance in place.

 

5.  That it be noted this recommendation may impact the council's ability to release the current candidate sites for redevelopment into new homes, impacting on Southwark’s new homes target, as outlined in Table 1 of the report.

 

6.  That it be noted that the Pelican Estate redevelopment scheme cannot be delivered without the release of both Curlew House and Talfourd Place with these buildings intrinsically linked.

 

7.  That it be noted that this recommendation may negatively impact the council's commitment to be net carbon neutral by 2030, by not disposing of inefficient old buildings and redeveloping these sites to be environmentally sustainable.

 

8.  That it be noted that officers have started on the path towards developing a new staff accommodation strategy, developing new ways of working and establishing a clear vision for a future operating model moving forward.

To approve the future management of the leisure centres

Cabinet considered the overview and scrutiny committee report in conjunction with this item.

 

RESOLVED:

 

1.  That the findings of the evaluation of the two options available to the council for the management of the leisure centres from 1 April 2021, which is the end date for the current COVID-19 financial support agreement be noted. The evaluation indicates that, subject to the details and an agreement on any proposed variation in the contract it is likely to be advantageous for the council to continue in contract with the council’s leisure management contractor, subject to affordability, Sports and Leisure Management Ltd (SLM) whilst the future of the leisure offering is decided upon. 

 

2.  That it be noted that the continuation of the contract with SLM is likely to require negotiation and a contract variation and delegates approval of the detail of the contract variation to the strategic director of environment and leisure, in consultation with the strategic director of finance and governance, the cabinet member for leisure, environment and roads and the cabinet member for finance & resources.

 

3.  That it be noted that these negotiations will consider the impact on employees of SLM and the council will ensure appropriate consultation with recognised trade unions takes place in relation to this and in the consideration of any future options.

 

4.  That the council’s continued policy commitment to free swim and gym scheme be noted but recognises the need to review the scheme to ensure that it best meets the needs of residents post COVID. There is also a need to review the leisure asset base in terms of sustainability and fitness for purpose. Findings from this evaluation will factor into negotiations and future options for the service; the detailed proposals for any service changes will be the subject of a report to the lead cabinet member later this year, and before the submission of a gateway 3 report in connection with the contract variation referred to in recommendation 2 above.

 

5.  That a Gateway 0 (full options review) be brought forward for cabinet review in or before March 2021, which will set out the preferred option for delivery of leisure centre management following the end of the contract with SLM; the contract period will expire in June 2023 unless it is terminated early.

RESOLVED:

 

1.  That the commitment to deliver Southwark Stands Together as a long term programme of positive action, education and initiatives to tackle racism, injustice and inequality be incorporated into the refreshed Council Plan be agreed; with priority measures and milestones developed and embedded into the council’s performance management framework.

 

2.  That a new commitment to work to ensure the top of the council’s workforce is representative of the ethnic diversity of the local working age population by 2030 be agreed; and that work be undertaken, in consultation with staff, unions and the local community, to put in place the actions to achieve this ambition as well as short and long term success measures.

 

3.  That it be agreed that the following principles should be incorporated into the council’s values that inform all the work we do across the council, with their final wording to be set out in the refreshed Council Plan; that we will:

 

a.  Always work to make Southwark more equal and just

b.  Stand against all forms of discrimination and racism.

 

4.  That the five Southwark Stands Together Pledges that the council is asking businesses, organisations, groups and residents to sign up to be reaffirmed and it be agreed to publicise and communicate these further using a cross sector approach.

 

5.  That it be noted that future stages of engagement will involve connecting better, building relationships and working collaboratively and inclusively with residents, businesses and the wider community across the borough.

 

6.  That it be noted that the resourcing implications from the programme will be assessed and continuously reviewed through the council’s policy and resources strategy process.

 

7.  That it be noted that an annual report on programme progress will be presented to cabinet in July 2021.

RESOLVED:

 

That the cabinet the appointments to the outside bodies listed in Appendix A of the report for the 2020-21 municipal year be agreed as follows:

 

Better Bankside Board

 

Councillor Stephanie Cryan

 

Blue Bermondsey Bid

 

Councillor Leanne Werner

 

Board of Southwark College Corporation

 

Councillor Stephanie Cryan

 

Browning Estate Management Association

 

Councillor Darren Merrill

 

Canada Water Consultative Forum

 

Councillor Johnson Situ

Councillor Kath Whittam

Councillor Jane Salmon

 

Central London Forward

 

Councillor Kieron Williams

 

Centre for Literacy in Primary Education

 

Councillor Jasmine Ali

 

Creation Trust

 

Councillor Leo Pollak

Councillor Jack Buck

Councillor Lorraine Lauder

 

Cross River Board

 

Councillor Johnson Situ

 

Crystal Palace Community Development Trust

 

Councillor Catherine Rose

 

Newable Limited (formerly Greater London Enterprise)

 

Councillor Stephanie Cryan

 

Groundwork London, Local Authority Strategic Input Board

 

Councillor Catherine Rose

 

Guys and St. Thomas NHS Foundation (Council of Governors)

 

Councillor Evelyn Akoto

 

Kings College Hospital NHS (Council of Governors)

 

Councillor Dora Dixon-Fyle

 

London Road Safety Council (LRSC)

 

Councillor Catherine Rose

Councillor Radha Burgess

 

London Youth Games Limited

 

Councillor Catherine Rose

Councillor  Jasmine Ali (deputy)

 

Millwall for All

 

Councillor Sunny Lambe

 

North Southwark Environment Trust

 

Councillor Kath Whittam

 

Old Vic Board of Trustees

 

Councillor Rebecca Lury

 

Potters Fields Park Management Trust

 

Councillor Catherine Rose

Caroline Bruce

 

Plastic Free East Dulwich

 

Councillor Charlie Smith

 

Plastic Free Peckham

 

Councillor Cleo Soanes

 

Shared ICT Services Joint Committee

 

Councillor Rebecca Lury

Councillor Alice Macdonald

 

South Bank Partnership

 

Councillor Stephanie Cryan

Councillor Victor Chamberlain

Councillor Adele Morris

Councillor David Noakes

 

South Bank Business Improvement District Ltd

 

Councillor Adele Morris

Councillor Stephanie Cryan

 

South Bermondsey Big Local Partnership Steering Group

 

Councillor Richard Livingstone

Councillor Sunny Lambe

 

South London Gallery Trustee Limited

 

Councillor Maria Linforth-Hall

Councillor Radha Burgess

Councillor Cleo Soanes

 

South London and Maudsley (SLaM) NHS Trust Members Council

 

Councillor Helen Dennis

 

Southwark Construction Skills Centre

 

Councillor Stephanie Cryan

 

Southwark and Lambeth Archaeological Excavation Committee (SLAEC)

 

Councillor Leanne Werner

Mr. Bob Skelly (Deputy)

 

Safer Neighbourhood Board (Southwark)

 

Councillor Evelyn Akoto

 

WeAreWaterloo BID

 

Councillor Graham Neale

RESOLVED:

 

1.  That the progress made in delivering the Skills Strategy since June 2019 be noted.

 

2.  That the impact of COVID-19 on the delivery of the Skills Strategy and the need to align with Southwark’s Economic Renewal Plan be noted.

Councillor Peter Babudu, chair of the education and business scrutiny commission, was in attendance to give feedback in respect of the response.

 

RESOLVED:

 

1.  That the education and children’s services comments to the exclusions and alternative provision report from the education and business scrutiny commission be noted.

 

2.  That the recommendations of the education and business scrutiny commission be agreed.

RESOLVED:

 

1.  That the implementation and timescales of the 16 recommendations for the revised community hub model / Southwark Community Support Alliance that are required as the first steps to addressing the short-term (by March 2021) and the long-term (by March 2022) needs of the community hub be agreed.

 

2.  That it be noted that cabinet on 8 September 2020 instructed officers to test new ways of providing housing, employment, skills, money, social care and immigration support in local communities - including testing how support from established public & voluntary and community sector (VCS) providers can be made accessible in partnership with local community ‘anchor’ organisations rooted in each part of the borough.

 

3.  That it be noted that this work will be overseen by an implementation review group made up of representatives across the voluntary and community sector, council and health partners and that membership will be agreed in consultation with the cabinet member for social support & homelessness.

It was not possible to circulate this report five clear days in advance of the meeting. The chair agreed to accept this item as urgent because if the council did not meet these timescales then it was likely the ability to complete this acquisition would be lost and the council would lose out on the opportunity to acquire a site providing substantial additional income and growth to support the delivery of council services and the prospect over the longer term to deliver new council homes on the site.

 

RESOLVED:

 

1.  That pursuant to s227 of the Town and Country Planning Act 1990, that the council be authorised to acquire the freehold interest in the property shown edged black on the plan at Appendix A of the report.

 

2.  That the principal purchase terms set out in full in paragraph 16 of the closed version of the report and substantially in paragraph 19 of the open report be authorised.

 

3.  That authority be delegated to the director of regeneration to agree the detailed terms of the acquisition.

Councillor Jason Ochere, chair of the environment scrutiny commission, was in attendance to give feedback in respect of the response. Councillor Ochere thanked Councillor Leanne Werner (the previous scrutiny chair) for all her hard work in respect of the original report.

 

RESOLVED:

 

1.  That the recommendations made by the environment scrutiny commission be noted and the response set out in the report be agreed.

 

2.  That officers act upon the response agreed by cabinet as part of the corporate strategy on tackling the Climate Emergency.

RESOLVED:

 

That the response to the Planning White Paper be noted.

RESOLVED:

 

1.  That the allocation of places to the panels, boards and forums set out in Appendix A of the report for the 2020-21 municipal year and member nominations be agreed as follows:

 

Joint Partnership Panel (Trade-union consultation)

 

Councillor Kieron Williams

Councillor Rebecca Lury

 

Homeowners Service Charge Arbitration Panel

 

Councillor Charlie Smith

Councillor Lorraine Lauder

Councillor Renata Hamvas

Councillor Sunny Lambe

Councillor Sandra Rhule

Councillor Margy Newens

Councillor Kath Whittam

Councillor Dora Dixon-Fyle

Councillor Maria Linforth-Hall

Councillor Jane Salmon

Councillor Eliza Mann

Councillor Anood Al-Samerai

 

Tenancy and Leasehold Arbitration Tribunals

 

Councillor Charlie Smith

Councillor Lorraine Lauder

Councillor Renata Hamvas

Councillor Sunny Lambe

Councillor Sandra Rhule

Councillor Margy Newens

Councillor Kath Whittam

Councillor Dora Dixon-Fyle

Councillor Maria Linforth-Hall

Councillor Jane Salmon

Councillor Eliza Mann

Councillor Anood Al-Samerai

Councillor William Houngbo

 

Southwark Safeguarding Adults Board

 

Councillor Helen Dennis

Councillor Evelyn Akoto

 

Southwark Safeguarding Children’s Board

 

Councillor Jasmine Ali

Councillor  Evelyn Akoto

 

(*Cabinet requested that Councillor Evelyn Akoto also be invited to meetings of the board)

 

Standing Advisory Council on Religious Education

 

Councillor Graham Neale

Councillor Richard Leeming

Councillor Maggie Browning

 

Southwark Tenant Management Organisation Committee

 

Councillor Leo Pollak

Councillor Gavin Edwards

Councillor Darren Merrill

Councillor William Houngbo

Councillor Jason Ochere, chair of the environment scrutiny commission, was in attendance to give feedback in respect of the response. Councillor Ochere thanked Councillor Leanne Werner (the previous scrutiny chair) for all her hard work in respect of the original report.

 

RESOLVED: 

 

That the response to environment scrutiny commission’s report ‘Air Quality’ dated July 2020 for information be received.

Councillor Gavin Edwards, chair of the housing scrutiny commission, presented the report to cabinet.

 

RESOLVED:

 

1.  That the housing scrutiny commission report on district heating and heat networks, Appendix A of the report be noted.

 

2.  That the recommendations from the housing scrutiny commission be considered and that the cabinet member for housing reports back to cabinet within eight weeks.

Councillor Stephanie Cryan having declared a disclosable pecuniary interest in respect of this item (as a leaseholder) did not participate in the discussion or decision making for this item.

 

Councillor Gavin Edwards, chair of the housing scrutiny commission, was in attendance to give feedback in respect of the response.

 

RESOLVED:

 

Decisions of Cabinet

 

1.  That it be agreed that the council sets out new criteria for reviewing the list of registered providers (RPs) for section 106 affordable housing based on the draft criteria set out in paragraph 12 of the report.

 

2.  That as part of this criteria a new charter for registered providers (RPs) and affordable housing providers in Southwark is created that sets out the council’s requirements for positive partnership work

 

3.  That once the new set of criteria for inclusion on the list of registered providers (RPs) for Section 106 affordable housing is agreed, that a new list is created and from then on reviewed annually.

 

4.  That training on Southwark Councillors’ role as designated people within the Regulator of Social Housing’s complaints process should be provided to Councillors, and that this role should be clarified in a letter to all housing associations operating in the borough.

 

5.  That it be agreed that the council should review the process through which land is purchased in Southwark for affordable housing delivery to limit competition between the council and other registered providers (RPs) that can unnecessarily drive up land prices and reduce the amount of funding that can actually be invested into delivering social housing.

 

Decisions of the Leader of the Council

 

6.  That authority for agreeing the final criteria for reviewing the list of registered providers (RPs) be delegated to the cabinet member for housing.

 

7.  That  authority be delegated to the cabinet member for housing to agree the charter for registered providers (RPs.)

Councillor Ian Wingfield, chair of overview and scrutiny committee presented the report and recommendations to cabinet.

 

RESOLVED:

 

1.  That, the long timescales involved in continuing the contract with the current provider post April 2021 until its expiry in 2023 be considered again by cabinet, and makes it clear that arrangements for leisure provision may well change in advance of that date, including the preferred option of in-house provision.

 

2.  That clear a commitment to the continued offer of free swim and gym be made and that cabinet states that this is not a negotiable element in discussions with the current contractor.

 

3.  That cabinet carries out another evaluation of this contract in April 2021, as we run the risk of just funding the current service until 2023 without getting value for money for the council and our residents.

To approve non-strategic traffic and highway improvements

That the non-strategic traffic and highway improvements, detailed in the appendices to the report and summarized in Table 1, be approved for implementation subject to the outcome of any necessary statutory consultation and procedures.

 

To approve a number of highway schemes across the borough will assist social distancing and promote cycle and pedestrian safety

That the traffic and highway improvements, detailed in the appendices to the report and summarised in Table 1 of the report, be approved for implementation subject to the outcome of any necessary statutory consultation and procedures.

Contract extension Gateway 3. Requesting approval for extension of the current re-ablement contract until June 2021. This will allow for the completion of the required procurement process

Contract Award  for Tower Bridge Nursing Care Home

Approval of a further funding allocation for, and use of, the Tier 4 Dynamic Purchasing System to procure Tier 4 residential drug and alcohol treatment placements

To note the report back by the cabinet member for finance and resources on the recommendations of the Education and Business Scrutiny Commission on procurement

Write off of council tax debts over £5,000 but under £50,000

Write off of housing benefit overpayment debts over £5,000 but under £50,000

Write off of NNDR debts over £5,000 but under £50,000

Write off of former tenant arrears debts over £5,000 but under £50,000

To note the capital outturn position for 2020-21

To note the forecast revenue outturn position for 2020-21, including treasury management

To write off of any NNDR debts over £50,000

To agree additional spend

To agree additional spend

To agree additional spend

To agree additional spend

Review of Void Disposal Strategy

To approve the award of the highway Professional Services contract

Yearly School Standards Report 2020

To commence a comprehensive consultation exercise for a proposed housing allocations scheme

To agree the recommendations and proposed action plan following the strategic review of youth services

To approve the acquisition of 13 Residential S106 Units in Crimscott St SE1

Contract Award approval following the outcomes of tender activity for the provision of re-ablement services

To approve funding to lead agencies for the delivery of the Children's Centres programme for 2021 - 2023

Report seeking approval for the procurement of the delivery of  homelessness hostel services for people with mental health issues

Contract Award of the infill project to design and build approximately 60 new homes, associated major works, estate improvement and landscaping

Write off of council tax debts over £5,000 but under £50,000

Write off of NNDR debts over £5,000 but under £50,000

To approve the future direction of the tree service

To approve the contact extension

Write off of housing benefit overpayment debts over £5,000 but under £50,000

To note the council's deliberations for the 2021-22 general fund revenue budget and agree budget proposals to be recommended to Council Assembly

Write off of any NNDR debts over £50,000

To note the forecast revenue outturn position, including treasury management

To note the forecast capital outturn position, and to approve amendments to the capital programme

To note the treasury management strategy and agree the capital strategy, investment strategy, capital financial and treasury indicators, and provisions for debt

To set the council tax levels

To agree a 2021-22 general fund revenue budget

To approve the HRA budget for 2021-22 and rent setting

To note the council's deliberations for the 2021-22 general fund revenue budget and agree the next step in the budgeting process and approve 2021-22 fees and charges

To approve a refresh to the 2016 Asset Management Strategy taking into account new Council priorities such as carbon neutrality and the impact of Grenfell  To approve the draft framewowrk and direction for the new asset management strategy taking into account the equality impact assement of draft proposals

Approval of contract award for the main contractor for phases 2 and 3 of Peckham Rye Station Square

To approve the award of the contract to replace the existing lifts at Rose Court and Greenhive Residential Care Homes for the Elderly and install a second passenger lift at Greenhive

Write off of former tenant arrears debts over £5,000 but under £50,000

Write off of council tax debts over £5,000 but under £50,000

Write off of housing benefit overpayment debts over £5,000 but under £50,000

Write off of NNDR debts over £5,000 but under £50,000

To approve the implementation subject to statutory consultation

To note the council's deliberations for the 2021-22 general fund revenue budget and agree the next step in the budgeting process and the 2021-22 fees and charges

To note the draft HRA budget and indicative rent increase

To set the council tax base and note that the NNDR base will be signed off by the s.151 officer

To review and update the Fairer Future Procurement Framework and make recommendations if appropriate

To approve providers for Southwark Council’s framework.

Review of the approach to equality and adoption of equality framework

Approval of the heat networks strategy and investment plan

To write off of any NNDR debts over £50,000

To agree to update the Southwark Housing Strategy to take account of changes since the previous strategy was agreed in January 2015

To review and agree the proposed homeowners improvement plan

To approve the redesign and retender of the targeted short breaks service

Contract award approval

Contract award approval

To approve the acquisition of small parcels of unregistered land off Old Kent Road using CPO powers to enable development

Approval of the strategy

Approval to procure scheme implementation through the EA’s Next Generation Supplier Arrangement (NGSA) subject to securing FDGIA funding

Report seeking approval for the procurement of the delivery of supported housing and homelessness services for people with mental health issues

Contract award approval of the provision of professional technical services to the major works team on the delivery of the housing capital programme