Decisions

To approve a write-off of £190,458.64 of debt (multiple write-offs).

That the write offs of £190,458.64 of debt detailed in Appendix 1 of the report (multiple write-offs) be approved.

To agree the admission arrangements for community primary schools for September 2021

That the Southwark Community Primary Schools Admission Arrangements (“the Arrangements”) for September 2021 as set out in Appendix 1 of the report be agreed.

To agree the Southwark coordinated admission schemes for primary, junior and secondary admissions for September 2021

1.  That it be noted that the Primary (Reception), Junior and Secondary (Year 7) coordinated admission schemes have worked effectively for Southwark residents during the last academic year, which have not changed for the 2021-22 admissions year.

2.  That the Primary (Reception), Junior and Secondary (Year 7) coordinated admission schemes for 2021-22 admissions, attached as Appendix 1, Appendix 2 and Appendix 3 of the report, be agreed.

1.  That the consultation on the emerging Sydenham Hill Ridge Neighbourhood area designation closed on Thursday 31 October 2019, and that 101 representations have been received be noted.

2.  That the Sydenham Hill Ridge Neighbourhood be designated as the Sydenham Hill Ridge Neighbourhood Forum and Neighbourhood Area.

1.  That the consultation on the emerging Sydenham Hill Ridge Neighbourhood area designation closed on Thursday 31 October 2019, and that 101 representations have been received be noted.

2.  That Sydenham Hill Ridge Neighbourhood be designated as the Sydenham Hill Ridge Neighbourhood Forum and Neighbourhood Area.

To approve the allocation of funds for the 2020-21 Devolved Highways capital programme in the South multi-ward area.

To approve the Central London Forward Joint Venture Agreement.

That the Central London Forward (CLF) Joint Venture Agreement (JVA), ensuring the council remains a member of the Central London Forward partnership for up to a further four years with membership fees costing a maximum of £40,000 a year be approved.

That the award of £49,597 for Southwark Pioneers Fund grants (Round 1) to the organisations listed in the report appendix be approved.

To seek extension of grant funding to currently commissioned youth and play voluntary and community organisations.

That the extension of grant funding to currently commissioned youth and play voluntary and community organisations for a period of 12 months from 1 April 2020 to 31 March 2021, as shown in Appendix 1 of the report, be approved.

Contract award approval

That the award of the Fair Street Estate QHIP 2018/2019 call-off contract via a mini-competition from the major works constructor framework to Engie Regeneration Ltd for a period of 62 weeks be approved.

This item was withdrawn from the agenda.

RESOLVED:

1.  That the recommendations made by the environment scrutiny commission and agrees the response set out in the report be noted.

2.  That the recommendations of the commission, and response from cabinet, form part of the consultation on the climate strategy when it is published.

RESOLVED:

1.  That the land shown edged red on the plan at Appendix A that is currently held for housing purposes be confirmed as no longer required for those purposes and the appropriation of the land to planning purposes to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972 be approved.

2.  That following completion of the appropriation at paragraph 1 of the report the land shown edged red on the plan at Appendix A of the report be confirmed as no longer be required for planning purposes and the appropriation of the land to housing purposes in accordance with section 9 of the Housing Act 1985 and section 122(1) of the Local Government Act 1972 be confirmed.

Officers undertook to survey the tower blocks on the Brandon Estate.

RESOLVED:

  That the contents of the report be noted.

Approval of Section 75 agreement with NHS Southwark CCG to create a pooled budget and associated governance arrangements in line with the BCF plan agreed by the council, NHS Southwark CCG, the Health and Wellbeing Board and NHS England.

RESOLVED:

1.  That the proposed pooled budget agreement between the council and the clinical commissioning group under section 75 of the National Health Services Act 2006 be approved.

2.  That authority to approve changes to the services contained within the agreement be delegated to the strategic director of children’s and adults’ services in consultation with the cabinet member for children, schools and adult care.

Contract Award Recommendation – Local Community Offer

RESOLVED:

1.  That the award of lot 2 contract for the local community offer (Information and Support Hub) for older people and their carers to Age UK Lewisham and Southwark for a period of 3 years from 1 June 2020 with an option to extend for a further 2 years (1+1) for a maximum contract value of £5,444,030 be approved.

2.  That it be noted that the lot 1 contract for local community offer (information and support hub) for all age disabilities and carers approved in the gateway 1 report will not be awarded at this time and a further review of the required service is being explored with a timescale of March 2020 for agreeing next steps.

3.  That it be noted that the current arrangements expire on the 31 March 2020 and will be extended until 31 May 2020 to cover the period until the new contract starts on the 1 June 2020.

Approval of a procurement strategy to join a framework

RESOLVED:

1.  That the procurement strategy outlined in the report for the delivery of children’s residential care and independent fostering agencies (IFAs), via the West London Alliance’s Framework that operates as a dynamic purchase vehicle (DPV) the estimated value of approximately £13 million per annum, for a period of three years making a total approximate contract value of £39 million with a start date of March 2020 be approved.

2.  That it be noted that the approval of the procurement strategy would also involve joining the West London Alliance, with an estimated cost of £89,000 per annum for an intimal term of three years from 1 March 2020 to 28 February 2023, making an estimated total cost of £252,000 for three years which includes a one-off implementation cost of £12,000 in year 1.

3.  That the award of the decision in the gateway 2 contract be delegated o the strategic director for children’s and adults’ services in consultation with the lead cabinet member for children’s  schools and  adults’ services as detailed in paragraph 51  of the report.

To agree the proposals for the new resident involvement framework following consultation

An amendment to the recommendations set out in the report, to add Resolutions 10 and 11 below, was moved by Councillor Vicky Mills, seconded by Councillor Stephanie Cryan, and agreed.

RESOLVED:

1.  That the feedback from the resident involvement review consultation which ran between July to October 2019 and had over 1,120 responses and can be found in Appendix 1 of the report be noted.

2.  That the actions to reaffirm and further strengthen the council’s support for tenants and residents associations (TRAs), including to work with TRAs to agree a joint plan to update and enhance the support available to them, as set out in paragraph 40 of the report be agreed.

3.  That a new residents participation fund (RPF) with an annual budget of £900,000 be established that directs more resources to grassroots resident involvement activities  that benefit people living in council homes, as set out in paragraph 87, 88 and 89 of the report.

4.  That the updated resident participation framework, including local housing forums, a new digital residents panel, Southwark wide tenants and homeowners forums, and a programme of resident working groups to look in depth at issues of most interest to residents, as set out in paragraphs 50 and 58 of the report be agreed.

5.  The actions to give council tenants and homeowners a central role on the council’s housing scrutiny commission as a further way to hold the council’s housing services to account, as set out in paragraphs 64 and 65 of the report be agreed

6.  The actions to reaffirm and further strengthen the council’s support for tenant management, as set out in paragraph 76.

7.  To extend the existing grants for independent tenant and homeowner support and advice services provided by Southwark Group of Tenants Organisations and the Citizens Advice Bureau for a further six months to the 31 September 2020 to allow time for the procurement of contracts for these services.

8.  The implementation timeline for the above changes, as set out in Appendix 2 of the report.

9.  That a review of the new resident participation framework be undertaken after the first year in order to assess its effectiveness and whether any adjustments are needed, whether it meets the requirement to strengthen the tenants and residents’ voice, and whether it is adequately supported by resources and staff, with a report back to cabinet by September 2021.

10.  That Southwark Group of Tenants’ Organisations will be involved in the review.

11.  That resident scrutiny is a core function of the Tenants’ Forum, Home Owners’ Forum and joint tenants and homeowners’ forum, and therefore the Housing scrutiny commission will have nominated places for tenants council, home owner council, and TMO representatives, who will be able to nominate an item on the agenda.