Agenda item

Report: See pages 21-25 of the main agenda

In accordance with council assembly procedure rule 2.10(2) the Mayor formally moved the recommendations contained within the report.

The recommendations contained within the report were put to the vote and declared to be carried.

RESOLVED:

1.  That the recommendations of the constitutional steering panel relating to the lower threshold at which officers are required to obtain three written quotes be agreed:

a)  That the lower threshold at which officers are required to seek to obtain three written quotes remain unchanged at £5,000.

b)  That contract standing orders be amended to reflect a new requirement where three written quotes are sought to take all reasonable steps to include within the quotes obtained at least one quote from a local supplier, as set out in paragraph 26 of the report.

2.  That section 5.l2 of contract standing orders be amended as follows (new text underlined):

“For all contracts where the estimated contract value is from £5,000 to £75,000, there is a requirement to take all reasonable steps to obtain at least three written quotes, including one from a local supplier where this is possible, unless the LC) decides that this will not secure value for money.  In such cases, a Gateway 1 report must be completed to explain what alternative action is being taken and why.  In addition, if the contract is for works or works-related services, those invited to submit quotes must be selected from the council’s work approved list unless permission is obtained to do otherwise through a Gateway 1 report; such a report must include supplementary procurement advice from the finance director or his delegated officers, without which the approval cannot be granted.”