Agenda and draft minutes

Cabinet
Tuesday 26 June 2018 4.00 pm

Venue: Ground Floor Meeting Room G02C - 160 Tooley Street, London SE1 2QH. View directions

Contact: Paula Thornton  Phone: 020 7525 4395 Email:  paula.thornton@southwark.gov.uk

Items
No. Item

1.

Apologies

2.

Notification of any items of Business which the Chair Deems Urgent

    In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting.

    Minutes:

    The chair gave notice of the following late item:

     

    ·  Item 7:   Deputation requests

     

    Reasons for urgency and lateness will be specified in the relevant minute.

     

    Additionally, it was noted that an addendum report had been circulated in respect of item 14: Appointments to Outside Bodies 2018-19 relating to the Greater London Employment representative for 2018-19.

3.

Notice of Intention to conduct business in a closed meeting, and any representations received

4.

Disclosure of Interests and Dispensations

    Members to declare any interests and dispensations in respect of any item of business to be considered at this meeting.

    Minutes:

    The following declarations were made:

     

    ·  Councillor Peter John declared a non-pecuniary interest in respect of Items 13 and 19: Gateway 2: Contract Award Approval – Southwark Solicitors Framework as a barrister whose chambers procure legal work.

     

    ·  Councillor Johnson Situ declared a non-pecuniary interest in respect of Item 9: Southwark Skills Strategy – Delivery Plan, as he was a governor at Lewisham and Southwark College.

5.

Public Question Time (15 Minutes)

    To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules. The deadline for the receipt of public questions is midnight Wednesday 20 June 2018.

    Minutes:

    No public questions were received.

6.

Minutes

7.

Deputation Requests

    To consider any deputation requests.

    Supporting documents:

    Minutes:

    The report had not been circulated five clear days in advance of the meeting. The chair agreed to accept this item as urgent as the requests had been received in line with the constitutional deadline for the receipt of deputation requests.

     

    RESOLVED:

     

    That the deputations be received.

     

    Bankside Busking Working Group

     

    The deputation spokesperson addressed the meeting to present the Bankside Busking Strategy drafted by the working group and for cabinet to consider the short, medium and long term recommendations with a view to progressing them. They advised that local residents have experienced nuisance over many years and the working group asked that action be taken without delay to deal with the situation.

     

    Councillor Richard Livingstone was confirmed as the relevant lead cabinet member and he gave an undertaking to meet with the working group to discuss the issues.

     

    Southwark Homeowners Council

     

    The deputation expressed a number of concerns in respect of item 11: Response to Housing and Community Safety Scrutiny Sub-Committee Review of Resident Engagement namely that:

     

    ·  No terms of reference set out

    ·  No outcomes identified and

    ·  No measurements included

    ·  The report did not acknowledge postive improvements by Homeowners Council (conference and web site including all agendas and minutes)

    ·  Lack of consultaiton on report with Homeowners Council.

     

    Councillor Stephanie Cryan advised that the report was a response to the scrutiny report from the housing and community safety scrutiny sub-committee. She confirmed that work was planned to look at all structures within housing and community engagement with a further report coming to cabinet later in the year, with recommendations for the engagement structures going forward. 

8.

Council Plan 2018-19 - 2021-22

9.

Southwark Skills Strategy - Delivery Plan

10.

Gateway 1: Procurement Strategy approval - Professional Technical Services Frameworks

    To approve the procurement strategy for two frameworks (a professional technical services framework and an architect framework).

    Supporting documents:

    Minutes:

    RESOLVED:

     

    Decisions of the Cabinet

     

    1.  That the procurement strategy outlined in the report for two frameworks be approved:

     

    ·  A professional technical services framework consisting of 10 lots, as further detailed in paragraph 28 of the report, at a total estimated annual cost of £33m, for a period of 4 years from 1 May 2019, making a total estimated contract value of £132m and

     

    ·  An architect framework consisting of 6 lots, as further detailed in paragraph 28 of the report, at a total estimated annual cost of £10m, for a period of 4 years from 1 May 2019, making a total estimated contract value of £40m.

     

    Decisions of the Leader of the Council

     

    2.  That authority be delegated to the cabinet member for housing management and modernisation, for the reasons outlined in paragraph 14 of the report to:

     

    ·  Award and enter into the professional technical services framework agreement consisting of 10 lots which will include direct awards and mini competition as noted in paragraph 32 of the report.

     

    ·  Award and enter into overarching agreement with all providers on the professional technical services framework agreement to cover management and governance provisions and the delivery of soft benefits.

     

    3.  That authority be delegated to the cabinet member for social regeneration, great estates and new homes for the reasons outlined in paragraph 14 of the report to:

     

    ·  Award and enter into the architect framework agreement consisting of 6 Lots which will include direct awards and mini competition as noted in paragraph 32 of the report.

     

    ·  Award and enter into overarching agreement with all providers on the architect framework agreement to cover management and governance provisions and the delivery of soft benefits.

     

    4.  That it be noted that any new homes projects delivered through either the professional technical services or architects frameworks will be approved by the cabinet member for social regeneration, great estates and new homes.

11.

Response to Housing and Community Safety Scrutiny Sub-Committee Review of Resident Engagement

12.

Gateway 2: Contract Award Approval - Special Educational Needs and/or Disability (SEND) Taxis for Children, Young People and Vulnerable Adults

    To approve the appointment of companies for the provision of special educational needs and/or disability (SEND) taxi for children,  young people and vulnerable adults.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the appointment of the following companies:

     

    ·  Olympic South Limited (trading as Healthcare and Transport Services (HATS)

    ·  Access Mobility Transport Limited.

     

    to the framework agreement for the provision of special educational needs and/or disability (SEND) taxi for children, young people and vulnerable adults for a period of four years commencing on 1 September 2018 at an estimated annual value of £1.70m, making an estimated total framework agreement value over the four years of £6.81m be approved.

     

    2.  That the award of call off contracts (these values are included in the framework value above) for the first year in respect of SEND taxi transport based on the expected levels of activity be approved as follows:

     

    ·  Olympic South Limited (HATS), 54 transport rounds, £1,113,594

    ·  Access Mobility Transport Limited, 20 transport rounds,  £590,064.

     

    3.  That it be noted that the value of these call off contracts may be subject to changes due to finalisation of operational detail as noted in paragraph 41 of the report and that any changes will be agreed by the director of education.

     

    4.  That it be noted that in-year changes to call off contracts or award of new rounds will be awarded without the need for a separate gateway report in line with the adult and children’s scheme of management.

13.

Gateway 2: Contract Award Approval - Southwark Solicitors Framework

14.

Appointments to Outside Bodies 2018-19

    To consider and agree appointments to outside bodies for the 2018-19 municipal year.

    Supporting documents:

    Minutes:

    An addendum report had been circulated in respect of this item relating to the Greater London Employment representative for 2018-19.

     

    RESOLVED:

     

    1.  That the appointments to the outside bodies listed in Appendix A of the report for the 2018-19 municipal year be agreed as follows:

     

    Age UK London

     

    Councillor Jasmine Ali

     

    Better Bankside Board

     

    Councillor Johnson Situ

     

    Blue Bermondsey Bid

     

    Councillor Sunny Lambe

     

    Board of Lewisham Southwark College Corporation

     

    Councillor Jasmine Ali

     

    Canada Water Consultative Forum

     

    Councillor Johnson Situ

    Councillor Stephanie Cryan

    Councillor Bill Williams

    Councillor Nick Johnson

     

    Central London Forward

     

    Councillor Peter John

     

    Centre for Literacy in Primary Education

     

    Councillor Catherine Rose

     

    Creation Trust

     

    Councillor Johnson Situ

    Councillor Jack Buck

    Councillor Paul Fleming

     

    Cross River Board

     

    Councillor Johnson Situ

     

    Crystal Palace Community Development Trust

     

    Councillor Catherine Rose

     

    Newable Limited (formerly Greater London Enterprise Limited)

     

    Councillor Johnson Situ

     

    Groundwork London, Local Authority Strategic Input Board

     

    Councillor Richard Livingstone

     

    Guys and St Thomas NHS Foundation (Council of Governors)

     

    Councillor Alice Macdonald

     

    Kings College Hospital NHS

     

    Councillor Richard Leeming

     

    London Road Safety Council (LRSC)

     

    Councillor Richard Livingstone

    Councillor Charlie Smith

     

    London Youth Games Limited

     

    Councillor Rebecca Lury

    Councillor Evelyn Akoto (deputy)

     

    Millwall for All

     

    Councillor Leanne Werner

     

    North Southwark Environment Trust

     

    Councillor Kath Whittam

     

    Potters Fields Management Trust

     

    Councillor Rebecca Lury

    Deborah Collins

     

    South Bank Partnership

     

    Councillor Kieron Williams

    Councillor Adele Morris

    Councillor David Noakes

    Councillor Victor Chamberlain

     

    South Bank and Bankside Cultural Quarter Directors Board

     

    Councillor Rebecca Lury

     

    South Bermondsey Big Local Partnership Steering Group

     

    Councillor Richard Livingstone

    Councillor Sunny Lambe

     

    South London Gallery Trustee Limited

     

    Councillor Cleo Soanes

    Councillor Radha Burgess

    Councillor Victor Chamberlain

     

    South London and Maudsley (SLaM) NHS Trust Members Council

     

    Councillor Helen Dennis

     

    Southwark Construction Skills Centre

     

    Councillor Kieron Williams

     

    Southwark and Lambeth Archaeological Excavation Committee (SLAEC)

     

    Councillor Darren Merrill

    Mr Bob Skelly (deputy)

     

    Southwark Cathedral Education Centre

     

    Councillor Sandra Rhule

     

    Safer Neighbourhood Board (Southwark)

     

    Councillor Evelyn Akoto

     

    WeAreWaterloo BID

     

    Councillor Maria Linforth-Hall

     

    2.  That Councillor Stephanie Cryan, cabinet member for housing management and modernisation be nominated as the Southwark representative on the Greater London Employment Forum for the 2018-19 municipal year.

15.

Nominations to Panels, Boards and Forums 2018-19

    To agree the allocation of places to the panels, boards and forums for the 2018-19 municipal year.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the allocation of places to the panels,  boards and forums set out in Appendix A of the report for the 2018-19 municipal year and member nominations be agreed as follows:

     

    Joint Partnership Panel (Trade-union consultation)

     

    Councillor Peter John

    Councillor Stephanie Cryan

     

    Homeowners Service Charge Arbitration Panel

     

    Councillor Sandra Rhule

    Councillor Sunny Lambe

    Councillor Sunil Chopra

    Councillor Jon Hartley

    Councillor Kath Whittam

    Councillor Lorraine Lauder

    Councillor Dora Dixon-Fyle

    Councillor Charlie Smith

    Councillor Nick Dolezal

    Councillor Sirajul Islam

    Councillor Ian Wingfield

    Councillor Jane Salmon

    Councillor Eliza Mann

    Councillor Maria Linforth-Hall

    Councillor Anood Al-Samerai

     

    Tenancy and Leasehold Arbitration Tribunals

     

    Councillor Sandra Rhule

    Councillor Sunny Lambe

    Councillor Sunil Chopra

    Councillor Jon Hartley

    Councillor Kath Whittam

    Councillor Lorraine Lauder

    Councillor Dora Dixon-Fyle

    Councillor Charlie Smith

    Councillor Nick Dolezal

    Councillor Sirajul Islam

    Councillor Ian Wingfield

    Councillor Jane Salmon

    Councillor Eliza Mann

    Councillor Maria Linforth-Hall

    Councillor Graham Neale

     

    Southwark Safeguarding Adults Board

     

    Councillor Jasmine Ali

    Councillor Evelyn Akoto

     

    Southwark Safeguarding Children’s Board

     

    Councillor Jasmine Ali

    Councillor Evelyn Akoto *

     

    (*Cabinet requested that Councillor Evelyn Akoto also be invited to meetings of the board)

     

    Standing Advisory Council on Religious Education

     

    Councillor Sandra Rhule

    Councillor Sunny Lambe

    Councillor Evelyn Akoto

    Councillor William Houngbo

     

    Southwark Tenant Management Organisation Committee

     

    Councillor Stephanie Cryan

    Councillor Victoria Olisa

    Councillor Paul Fleming

    Councillor Anood Al-Samerai

16.

Motions Referred from Council Assembly

    To consider motions on:

     

    ·  Future of Southwark, Opportunities and Challenges

    ·  Busking

    ·  Improving Mental Health and Wellbeing in Southwark.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    Future of Southwark, Opportunities and Challenges

     

    That the motion referred from council assembly as a recommendation to cabinet, set out below be agreed and noted:

     

    1.  Council assembly welcomes the huge progress that the council has made since 2010 delivering a fairer future for all.

     

    2.  Council assembly notes that this progress was in stark contrast to the previous eight years where the Liberal Democrat and Conservative administrations had the wrong priorities and lacked ambition for the borough.  Council assembly notes the record of the previous administration where:

     

    a)  Council housing was the worst in the country, and almost half of council homes failed to meet basic decency standards.

    b)  The environment was neglected, with recycling  the sixth worst in the entire country.

    c)  Council tax collection was the third worst in the country, and council tax increased by 17.5% despite record investment in Southwark from the Labour Government. Adult social care went from being one of the best to the eighth worst in the country.

    d)  CCTV coverage was cut, making it harder to tackle antisocial behaviour and crime.

    e)  Despite a housing crisis, they only built three new council homes in the last term of the former administration.

     

    3.  Council assembly notes that in the first four years of this administration, Southwark made huge progress despite a Liberal Democrat/Conservative coalition government that:

     

    a)  Introduced the bedroom tax hitting some of our poorest residents the hardest.

    b)  Almost halved the grants from central government to pay for local services.

    c)  Slashed childcare support by up to £1,500 per family.

    d)  Trebled tuition fees to £9,000 after promising not to.

     

    4.  Council assembly notes that the public rightly gave their verdict of the shameful record of the Conservatives and Liberal Democrats by kicking out the local Liberal Democrat MP, and slashing the number of Conservative and Liberal Democrat Councillors across the borough.  Council assembly notes the public’s confidence in this administration and hard working local Labour MPs by consistently electing them to serve this borough.

     

    5.  Council assembly notes the proud record of this Labour administration over the last eight years and the work that has been done to deliver a fairer future for all, including:

     

    a)  Making every council home warm dry and safe, and rolling out quality kitchen and bathroom so that over 95% of council homes now meet the decent homes standard, so our council tenants can live in a high quality home they can be proud of.

    b)  Tackling the housing crisis by building new homes of every type, including new council homes because our residents should be able to afford good quality homes in the borough they call home. 535 council homes are already completed, 471 are being built or have permission to start, and a further 513 are going through the planning process.

    c)  Helping over 5,000 people into work since 2014 – more than any other London borough – and creating nearly 2,000 apprenticeships – again more than any other London borough  ...  view the full minutes text for item 16.

Election of Chair for the remaining part of the meeting

The chair varied the order of business so that Items 13 and 19: Gateway 2: Contract Award Approval – Southwark Solicitors Framework could be considered in his absence (having declared a non-pecuniary interest). Councillor Peter John left the meeting at 5.35pm.

 

Councillor Victoria Mills chaired the meeting during consideration of these items and the other items on the closed agenda.

Exclusion of the Press and Public

RESOLVED:

 

That the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in category 3 of paragraph 10.4 of the access to information procedure rules of the Southwark Constitution.

 

The following is a summary of the decisions taken in the closed part of the meeting.

17.

Minutes

Minutes:

The minutes of the closed section of the meeting held on 13 March 2018 were approved as a correct record and signed by the chair.

18.

Gateway 2: Contract Award Special Educational Needs and/or Disability (SEND) taxis for children, young people and vulnerable adults

Minutes:

The cabinet considered the closed information relating to this item. Please see item 12 for the decision.

19.

Gateway 2: Contract Award Approval - Southwark Solicitors Framework

Minutes:

Councillor Peter John declared a non-pecuniary interest and was not present for the closed section of the meeting.

 

The cabinet considered the closed information relating to this item. Please see item 13 for the decision.