Agenda and minutes

Venue: Online/Virtual: Contact virginia.wynn-jones@southwark.gov.uk to attend

Contact: Virginia Wynn-Jones  Email: virginia.wynn-jones@southwark.gov.uk

Items
No. Item

1.

Apologies for absence

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    To receive any apologies for absence.

    Minutes:

    There were no apologies.

2.

Confirmation of voting members

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    A representative of each political group will confirm the voting members of the committee.

    Minutes:

    The members present were confirmed as the voting members.

3.

Notification of any items of business which the chair deems urgent

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    In special circumstances, an item of business may be added to an agenda within five clear days of the meeting.

    Minutes:

    There were none.

4.

Disclosure of interests and dispensations

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    Members to declare any personal interests and dispensation in respect of any item of business to be considered at this meeting.

    Minutes:

    There were none.

5.

Minutes

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    To approve as a correct record the minutes of the open section of the meeting held on 18 November 2020

    Supporting documents:

    Minutes:

    The minutes of the audit, governance and standards committee of 18 November 2020 were agreed as a correct record.

6.

Governance conversation: Members' enquiries

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    Richard Selley, director of customer experience

    Minutes:

    Richard Selley and Claire Johnson introduced the conversation on members' enquiries. Members had questions of the officers.

     

    Officers undertook to circulate the 'how to' flowchart on members' enquiries to the committee.

     

    Officers undertook to circulate a briefing note to members when the new members' enquiries system is in place.

     

    Officers undertook to update the process for members' enquiries to include follow up emails regularly, even if there is no further information available yet.

     

    The committee thanked the officers for attending.

7.

Civic Awards 2019/20 and 2020/21

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    Supporting documents:

    Minutes:

    Stephen Douglass presented the report.  Members had questions of the officer.

     

    Members are encouraged to email Stephen with suggestions for the proposed diversity civic award.

     

    RESOLVED:

     

    1.  That the audit, governance and standards committee noted the arrangements for the Mayor of Southwark to present the Southwark civic awards 2019/20.

     

    2.  That the audit, governance and standards committee noted the arrangements for the Southwark civic awards 2020/21.

     

    3.  That the audit, governance and standards committee considered if there are any amendments it would suggest to the arrangements set out for the Southwark civic awards 2020/21.

     

    4.  That the audit, governance and standards committee considered the guidelines for a new civic award for diversity.

8.

Annual audit letter for Southwark Council year ended 31 March 2020

9.

Internal audit and anti-fraud progress report

10.

Internal audit plan 2021-22

11.

Covid-19 Pandemic: Update February 2021

12.

LGA Model Councillor Code of Conduct

13.

Report on the operational use of the Regulation of Investigatory Powers Act 2000

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    Supporting documents:

    Minutes:

    Norman Coombe presented the report. 

     

    RESOLVED:

     

    That the report be noted.

     

14.

Review of the complaints made under the Code of Conduct

15.

Annual report on the work and performance of the audit, governance and standards committee in 2020-21

16.

Draft work programme for 2021-22

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    Supporting documents:

    Minutes:

    Officers  presented the report. 

     

    Members requested that chief officers be invited to attend for governance conversations for 2021-22.

     

    Members requested that the members enquiries team be invited back when the new system is implemented.

     

    RESOLVED:

     

    That the report be noted.