Agenda and minutes

Audit, Governance and Standards Committee - Wednesday 11 September 2019 6.30 pm

Venue: Ground Floor Meeting Room G02A - 160 Tooley Street, London SE1 2QH. View directions

Contact: Virginia Wynn-Jones Email: virginia.wynn-jones@southwark.gov.uk

Items
No.	Item
1.	Apologies for absence Share this item To receive any apologies for absence. Minutes: Apologies were received from Councillor Dan Whitehead and Amrit Mangra.
2.	Confirmation of voting members Share this item A representative of each political group will confirm the voting members of the committee. Minutes: The members present were confirmed as the voting members.
3.	Notification of any items of business which the chair deems urgent Share this item In special circumstances, an item of business may be added to an agenda within five clear days of the meeting. Minutes: There were none.
4.	Disclosure of interests and dispensations Share this item Members to declare any personal interests and dispensation in respect of any item of business to be considered at this meeting. Minutes: There were none.
5.	Minutes Share this item To approve as a correct record the minutes of the meeting held on 16 July 2019. Supporting documents: Minutes, 16/07/2019 Audit, Governance and Standards Committee , item 5. PDF 102 KB Minutes: The minutes of the meeting of 16 July 2019 were agreed as a correct record and signed by the chair.
6.	Governance Conversation: Strategic Director of Housing & Modernisation Share this item Michael Scorer to bring a verbal update to the committee for discussion. Supporting documents: Governance Conversation: briefing notes , item 6. PDF 78 KB Minutes: Michael Scorer, the strategic director of housing and modernisation, presented to the committee. Officers undertook to circulate a diagram of the governance arrangements of the housing and modernisation department to the committee. Officers undertook to circulate a timetable of the review of temporary accommodation to the committee.
7.	BDO Internal audit progress report Share this item Supporting documents: Report: Audit progress report , item 7. PDF 50 KB Appendix A: Internal Audit and Anti Fraud Progress Report , item 7. PDF 2 MB Appendix 2 of Appendix A: Annual Schools Summary Report 2018-19 , item 7. PDF 291 KB Minutes: BDO presented to the committee. The committee had questions of BDO. BDO undertook to ask officers for explanations of why the area which did not have a final report have not received a management response yet, and to update this in future audit progress reports. BDO undertook to look at the implementation of the Fairer Future procurement framework in early 2020 and report back to the committee in future audit progress reports. BDO undertook to ask officers for the reasons for the delay for the Planning and S106 audit recommendations and bring an update to the committee next meeting. RESOLVED: 1. That the audit, governance and standards committee noted BDO's internal audit progress report, as attached at Appendix A of the report.
8.	Annual Audit Letter for Southwark Council and Southwark Pension Fund 2018-19 Share this item Supporting documents: Report: Annual Audit Letter , item 8. PDF 52 KB Appendix A: Annual Audit Letter 2018-19 , item 8. PDF 449 KB Minutes: Grant Thornton presented the report. Members had questions of Grant Thornton. RESOLVED: 1. That the audit, governance and standards committee noted the final Annual Audit Letter for Southwark Council and Southwark Pension Fund, attached as Appendix A of the report.