Agenda and minutes
PDF 116 KBVenue: Ground Floor Meeting Room GO2A, 160 Tooley Street, London SE1 2QH
Contact: Paula Thornton Phone: 020 7525 4395 Email: paula.thornton@southwark.gov.uk
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Election of Chair for the meeting It was moved, seconded and
RESOLVED:
That Councillor Maisie Anderson be elected chair for this meeting. |
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Apologies
To receive any apologies for absence. Minutes: Apologies for absence were received from Councillors Stephanie Cryan and Peter John. |
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Notification of any items of Business which the Chair Deems Urgent
In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting. Minutes: There were none. |
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Notice of Intention to conduct business in a closed meeting, and any representations received
To note the items specified which will be considered in a closed meeting. Supporting documents: Minutes: No representations were received in respect of the items listed as closed business for the meeting. |
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Disclosure of Interests and Dispensations
Members to declare any interests and dispensations in respect of any item of business to be considered at this meeting. Minutes: Councillor Ian Wingfield declared a disclosable pecuniary interest in items 9 and 19: Joint Venture Agreement for Commercial Waste, as a member of the London Waste and Recycling Board. |
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Public Question Time (15 Minutes)
To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules. The deadline for the receipt of public questions is midnight Wednesday 26 October, 2016. Minutes: No public questions were received. |
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Minutes
To approve as a correct record the minutes of the open section of the meeting held on 20 September 2016. Supporting documents: Minutes: RESOLVED:
That the minutes of the meeting held on 20 September 2016 be approved as a correct record and signed by the chair. |
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Deputation Requests
To consider any deputation requests. The deadline for the receipt of deputations is midnight Wednesday 26 October 2016. Minutes: There were none. |
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Childcare Commission Response
To note progress in developing the early years and childcare agenda in Southwark since the Southwark and Lambeth Childcare Commission reported in April 2015 and to approve grants for the creation of additional childcare places. Supporting documents: Minutes: RESOLVED:
1. That progress in developing the early years and childcare agenda in Southwark since the Southwark and Lambeth Childcare Commission reported in April 2015 be noted.
2. That grants for the creation of additional childcare places, as set out in paragraph 17 of the report be approved. |
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Joint Venture Agreement for Commercial Waste Sales Function
To agree to a joint venture agreement with London Business Waste and Recycling Limited to create a Special Purpose Vehicle Company for the purpose of providing a commercial waste collection service. Supporting documents: Minutes: Councillor Ian Wingfield having declared a disclosable pecuniary interest in this item, withdrew from the discussion and decision making on this matter.
Councillor Barrie Hargrove presented this item to cabinet.
RESOLVED:
1. That the council enter into a joint venture agreement with London Business Waste and Recycling Limited to create a Special Purpose Vehicle Company (SPV) for the purpose of providing a commercial waste collection service.
2. That the council’s participation in the joint venture agreement be reviewed four years after commencement to consider the progress that has been made and to determine whether participation should continue.
3. That the name of the SPV is London Borough of Southwark Business Waste and Recycling Limited.
4. That the director of environment be appointed as the ‘a shareholder’ director of the board of the SPV representing Southwark Council.
5. That authority be delegated to the monitoring officer to sign off the following:
· the joint venture agreement specifying the terms and conditions of the operation of the SPV · the fulfilment contract specifying the terms and conditions of the provision of operational services by the council to the SPV · the brand licence agreement authorising the use of the Southwark name and logo in accordance with specified terms and conditions. |
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Electoral Review of Southwark
To note the final recommendations of the Local Government Boundary Commission for England’s electoral review of Southwark and agree next steps. Supporting documents: Minutes: It was requested that a progress report with more detail be presented to cabinet, at a later stage.
RESOLVED:
1. That the final recommendations of the Local Government Boundary Commission for England’s electoral review of Southwark be noted.
2. That officers review the impact of the boundaries on the council’s organisation and delivery of services and make the necessary preparations to implement these changes. |
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Southwark Voluntary and Community Sector Strategy 2017 - 2022
To approve the new Southwark voluntary and community sector (VCS) strategy. Supporting documents: Minutes: A representative from Community Southwark and the National Health Service Commissioning Group were in attendance to present this strategy, alongside council officers to cabinet.
RESOLVED:
That the new Southwark Voluntary and Community Sector (VCS) strategy be endorsed. |
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Implementation of the Modernisation Programme
To note and endorse the strategy contained within the modernisation programme. Supporting documents: Minutes: RESOLVED:
1. That the strategy contained within the “modernisation programme” (Appendix 1 of the report) be noted and endorsed.
2. That the vision, objectives and deliverables contained in the workforce strategy, workplace strategy and the IT strategy, at Appendices 2 – 4 of the report be noted.
3. That it be noted that further report will be presented to cabinet in December 2016 setting out more detailed proposals and a business plan to enable the inclusion of further services into a flexible corporate office accommodation model. |
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Thames Water - Historic Water Resale Case Update and Next Steps
To note the outcome of the consultation with tenants regarding the preferred option to terminate the agreement with Thames Water and agree next steps. Supporting documents: Minutes: RESOLVED:
1. That the outcome of the consultation with tenants regarding the preferred option to terminate the agreement with Thames Water be noted.
2. That it be noted that on 22 September 2016 Thames Water served notice of termination of the contractual arrangement with the council. The notice will expire on 31 March 2017.
3. That it be noted that as Thames Water has given notice to terminate the agreement, council tenants will switch to a direct billing arrangement with Thames Water with effect from 1 April 2017.
4. That given the termination of the agreement, the strategic director of housing and modernisation be instructed to work with Thames Water to ensure as smooth a transition as possible for council tenants, including support for vulnerable tenants on the process of switching to a direct billing arrangement with the water company.
5. That the progress with the process of refunds to eligible tenants be noted. |
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Month 5 Capital Monitoring for 2016-17 and Capital Programme Refresh for 2016-17 to 2023-24
To note the general fund capital programme for the period 2016-17 to 2023-24.
To approve the virements and variations to the general fund and housing investment programme and the capital programme bids. Supporting documents: Minutes: RESOLVED:
1. That the virements and variations to the general fund and housing investment capital programme as detailed in Appendix C of the report be approved.
2. That the inclusion in the programme of the capital bids set out in Appendix E of the report, supporting the delivery of the council plan themes totalling £131.766m (£118.056m General Fund and £13.710m Housing Investment Programme) be approved.
3. That the projected expenditure and resources for 2016-17 and future years for both the general fund and housing investment programmes as detailed in Appendices A, B and D as at Month 5 2016-17 be noted, and that this position will be updated during the year as more up to date information becomes available.
4. That the resulting general fund capital programme for the period 2016-17 to 2023-24 as at Month 5, as detailed in Appendices A and D of the report be noted.
5. That the substantial funding requirement of £201.952m which needs to be identified for the general fund programme in order for this to be fully delivered, as summarised in Appendix A of the report be noted.
6. That the resulting housing investment programme for the period 2016-17 to 2023-24 as at Month 5 2016-17, as detailed in Appendix B of the report be noted.
7. That the significant funding requirement of £180.940m which needs to be identified for the housing investment programme to be fully delivered be noted.
8. That it be noted that discussions are continuing to determine whether replacement or refurbishment is the best option for the St. Saviour’s Dock footbridge. |
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Revenue Monitoring Report incorporating Updated Medium Term Financial Strategy and Treasury Management 2016-17
To note the general fund outturn forecast for 2016-17 and the implications of the current forecast for 2016-17 on future budget setting and the medium term financial strategy. Supporting documents: Minutes: RESOLVED:
1. That the following be noted:
· the general fund outturn forecast for 2016-17 of £8.619m after the utilisation of £9.342m reserves (table 1, paragraph 10 of the report)
· the continuing pressures on the children’s and adults’ social care, public health and No Recourse to Public Funds budgets (paragraphs 11- 24, paragraph 31 of the report)
· the utilisation of the £4m contingency and £5m one-off windfall resulting from the early delivery of the minimum revenue provision saving to mitigate the full effect of cost pressures (paragraphs 36 and 37 of the report)
· the housing revenue account forecast outturn for 2016-17 (table 2, paragraphs 40 to 45 of the report)
· the treasury management activity in 2016-17 (paragraphs 60 -69 of the report).
2. That the implications of the current forecast for 2016-17 on future budget setting and the medium term financial strategy (paragraphs 54 - 57 of the report) be noted.
3. That the revised financial remit for the three year planning period to 2019-20; the end of the current four year settlement term (table 3 of the report) be noted.
4. That officers be instructed to:
· prepare proposals to balance the 2017-18 budget for consideration at December cabinet meeting (paragraph 57 of the report)
· further propose options for 2018-19 to 2019-20, in the context of the cost uncertainty surrounding social care pressures, New Homes Bonus and arrangements for the Better Care Fund and the potential impact of welfare reform (paragraph 57 of the report).
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Safe As Houses? Commissioning independent social research into the early impacts of Universal Credit and changes to arrangements for payment of housing cost support among social housing tenants in Southwark
To note work being undertaken to commission independent social research into the impact of Universal Credit (UC) “full service” roll-out among affected social housing tenants in Southwark – predominantly council tenants. Supporting documents: Minutes: Cabinet heard representations from Sue Plain, UNISON with regard to this item. She requested that research should consider the impact on gender, in the context that women are more likely to work part time or be on a zero hours contract.
It was also requested that future research should also involve contact with councillors, Members of Parliament and the Citizen Advice Bureau who would have detailed knowledge and experiences from their case load.
RESOLVED:
That the work being undertaken to commission independent social research into the impact of Universal Credit (UC) “full service” roll-out among affected social housing tenants in Southwark – predominantly council tenants be noted. |
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Disposal of Dockley Road Business Estate Bermondsey (Site N Bermondsey Spa)
To agree to transfer freehold and leasehold interest in the land shown in the report, to the Wardens & Fellows of Nuffield College in the University of Oxford. Supporting documents: Minutes: RESOLVED:
That the freehold and leasehold interest in the land shown edged on the plan attached to the report, be transferred to the Wardens & Fellows of Nuffield College in the University of Oxford on the terms set out in paragraph 20 of the report. |
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Exclusion of the Press and Public That the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in category 3 of paragraph 10.4 of the access to information procedure rules of the Southwark Constitution. |
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Minutes
To approve as a correct record the closed minutes of the meeting held on 20 September 2016. Minutes: RESOLVED:
That the closed minutes of the meeting held on 20 September 2016 be approved as a correct record and signed by the chair. |
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Joint Venture Agreement for Commercial Waste Sales Function Minutes: The cabinet considered the closed information relating to this item. Please see item 9 for decision. |
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Disposal of Dockley Road Business Estate Bermondsey (Site N Bermondsey Spa)
Minutes: The cabinet considered the closed information relating to this item. Please see item 17 for decision. |