Agenda and minutes
PDF 133 KBVenue: Ground Floor Meeting Room GO2A, 160 Tooley Street, London SE1 2QH
Contact: Paula Thornton or Virginia Wynn-Jones Phone: 020 7525 4395/7055 Email: paula.thornton@southwark.gov.uk; virginia.wynn-jones@southwark.gov.uk
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Apologies
To receive any apologies for absence. Minutes: Apologies for absence were received from Councillor Barrie Hargrove. Apologies for lateness were received from Councillor Peter John. |
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Notification of any items of Business which the Chair Deems Urgent
In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting. Minutes: There were none. |
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Notice of Intention to conduct business in a closed meeting, and any representations received
There are no closed items scheduled for consideration at this meeting. However a closed appendix has been circulated for Item 8, Scrutiny Review of Southwark’s Non-residential property. Supporting documents: Minutes: There were no closed items considered at this meeting. However, cabinet considered a closed appendix circulated in respect of item 8, Scrutiny Review of Southwark’s Non-residential property. |
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Disclosure of Interests and Dispensations
Members to declare any interests and dispensations in respect of any item of business to be considered at this meeting. Minutes: There were none. |
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Public Question Time (15 Minutes)
To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules. The deadline for the receipt of public questions is midnight Wednesday 1 June 2016. Minutes: Public Question from Fay Walker
Given infrastructure at Canada Water is already at capacity, can you guarantee that further residential development will not be allowed before all necessary provision has been made in terms of transport, GPs surgeries, schools, leisure facilities etc?
Response from Cabinet Member for Regeneration and New Homes
The council is expecting to receive planning applications which will deliver its vision for the highest quality new town centre at Canada Water which will deliver quality shopping and public realm, jobs, homes and new open spaces. The applicants will be required to submit material in support of the application including details of the impact on transport and other local services for assessment by the Local Planning Authority [LPA]. The LPA will consult relevant statutory agencies responsible for services such as TfL, NHS Southwark, and Southwark Children’s Services, and the outcome of this process will form part of the report which will be considered by the planning committee. In anticipation of the application the council is working actively with its partners to plan services to meet the additional demand created through the anticipated development. We are confident that these measures summarised below will meet planned growth at Canada Water; however we will continue to monitor the impact of development through the planning process and modify plans as necessary.
Transport
Our current approach is to address capacity through a multimodal interventions as follows;
· TfL have increased Jubilee line trains to 30 per hour at peak times in 2015, and have committed to increasing this to 36 per hour serving Canada Water station during the busiest periods by 2019. This upgrade will result in one train every 2 minutes at peak periods. The opening of the Elizabeth line (formerly Crossrail) in 2018 and improved services on the Overground will also help to relieve congestion. Canada Water station is experiencing higher than normal levels of usage at the moment due to works at London Bridge Station, and these will be completed in 2018. · The council has recognised that traffic congestion around Lower Road and Jamaica Road is a problem for residents on the peninsular. The council continues to work with TfL to bring forward plans for improving this highway corridor. Rotherhithe roundabout has now been included in TfL’s better junctions programme which will provide investment to transform this unsafe and unwelcoming section of the local highway network. · TfL are considering options to improve bus routes to better meet the needs of residents and to improve capacity for the future. The plans will be set out in a "bus network plan" to be published later this year. It is expected to focus on improved services for Canada Water station and local shops. The plans will include improvements to roads and infrastructure and measures to improve bus routes such as the 188. · The council is currently working with TfL on their proposals for a new Cycle Superhighway running from Tower Bridge to Greenwich via Surrey Quays, and on extending the Santander ... view the full minutes text for item 5. |
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Minutes
To approve as a correct record the minutes of the open section of the meeting held on 15 March 2016. Supporting documents: Minutes: RESOLVED:
That the open minutes of the meeting held on 15 March 2016 be approved as a correct record and signed by the chair. |
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Deputation Requests
To consider any deputation requests. The deadline for the receipt of deputations is midnight Wednesday 1 June 2016. Minutes: The chair acknowledged receipt of a deputation request from the Aylesbury Leasehold Action Group. As the group were in correspondence with council officers on the issues raised, it was advised that this should continue before cabinet considers whether or not to hear their request. The deputation procedure rules provide that when a request has an alternative means of expressing their views through recognised channels that this option should be followed in the first instance. |
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Scrutiny Review of Southwark's Non-residential property
To consider recommendations from the overview and scrutiny committee and for the relevant cabinet member to report back within eight weeks. Supporting documents: Minutes: RESOLVED:
1. That the recommendations below be noted and a report be brought back by September 2016:
a) That a new policy should be introduced which makes available to the public information about the non-residential properties Southwark is renting and leasing out. The register should include the name of the tenant, the annual rent, the amount of any up front premium paid, the date the agreement was signed and the date the agreement is due for renewal. This should be phased in over two years
b) That officers should be instructed to introduce a robust documentation management system for all documents relating to the non-residential portfolio
c) That officers should be instructed to introduce a robust system for monitoring lease renewal dates and the repair and maintenance of properties
d) That the director of regeneration be asked to carry out a review which should include checking that appropriate process controls are in place throughout the property portfolio
e) To ensure that the Asset Management Plan includes a framework which allows flexibility for officers to negotiate rents. This should include clarity about deviation from market rents and ensure that checks are put in place where such decisions are made. |
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Time to Care: A Future Vision of Care in Southwark. A report from the Healthy Communities Scrutiny Sub-Committee
To consider recommendations from the healthy communities scrutiny sub-committee and for the relevant cabinet member to report back within eight weeks. Supporting documents: Minutes: Councillor Rebecca Lury, chair of the healthy communities scrutiny sub-committee presented the scrutiny report to cabinet.
RESOLVED:
That the recommendations be noted and that the cabinet member for adult care and financial inclusion brings back a report to cabinet by September 2016, in order to respond to the overview and scrutiny committee. |
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Update on Children's Centres Programme
To note the progress in implementing a new model of managing the delivery of Children’s Centres in Southwark, following changes in national policy and to approve grants to lead agencies for the delivery of the children’s centres programmes. Supporting documents: Minutes: RESOLVED:
1. That the progress in implementing a new model of managing the delivery of children's centres in Southwark following changes in national policy be noted.
2. That grants to lead agencies for the delivery of the children's centres programme in line with the model as set out in paragraph 32 of the report be approved. |
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Aylesbury Estate Regeneration Phase 2
To agree a new approach to agreeing valuations to property with affected homeowners on the Aylesbury Estate from phase 2 onwards. Supporting documents: Minutes: RESOLVED:
That the new approach to agreeing valuations of property with affected homeowners on the Aylesbury Estate from Phase 2 onwards to include a non-binding arbitration process, as set out in the report be agreed, if requested by the leaseholder or freeholder. |
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Draft Old Kent Road Area Action Plan
To approve the draft Old Kent Road Area Action Plan and the proposed changes to the adopted policies map for public consultation. Supporting documents: Minutes: RESOLVED:
1. That the draft Old Kent Road Area Action Plan (Appendix A) and the proposed changes to the adopted policies map (Appendix B) for public consultation be approved.
2. That the integrated impact assessment (Appendix C), the consultation plan (Appendix D) and Habitats Regulations assessment (Appendix E) be noted. |
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Community Infrastructure Levy (CIL) preliminary draft charging schedule and draft addendum to the adopted Section 106 and Community Infrastructure Levy Supplementary Planning Document (2015)
To approve the Community infrastructure levy (CIL) preliminary draft charging schedule and the draft “Regulation 123 List” (the list of infrastructure items which will not be funded by section 106 planning obligations) for public consultation. Supporting documents: Minutes: RESOLVED:
1. That the Community Infrastructure Levy (CIL) preliminary draft charging schedule (Appendix A) and the draft “Regulation 123 List” (the list of infrastructure items which will not be funded by section 106 planning obligations) (Appendix B) be approved for public consultation.
2. That the draft addendum to the adopted Section 106 and Community Infrastructure Levy Supplementary Planning Document (2015) (Appendix C) be approved for public consultation.
3. That the draft infrastructure plan (Appendix D), equalities analysis (Appendix E), consultation plan (Appendix F), SEA screening assessment (Appendix G) and Habitat Regulations Assessment (Appendix H) be noted. |
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Policy for considering intervention under the Town and Country Planning Act 1990 to enable redevelopment to proceed
To agree to consider using the provisions of s227 of the Town & Country Planning Act 1990 on a case by case basis to enable stalled developments to proceed and to adopt the principles set out in the report to evaluate applications to use the provision of s227 of the Town & Country Planning Act 1990. Supporting documents: Minutes: RESOLVED:
1. That it be agreed to consider using the provisions of s227 of the Town & Country Planning Act 1990 on a case by case basis to enable stalled developments to proceed.
2. That the principles set out in Appendix A of the report to evaluate applications to use the provision of s227 of the Town & Country Planning Act 1990 be adopted. |
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Fairer Future Procurement Strategy for Southwark Council
To approve the Fairer Future Procurement Strategy. Supporting documents: Minutes: RESOLVED:
1. That The Fairer Future Procurement Strategy be approved. This replaces the contracts and procurement strategy in the medium term resources strategy.
2. That the introduction of a strategic assessment (gateway zero) into the procurement governance process for service contracts over £10m be approved.
3. That the next steps for enhancing our commitment and approach to social value in procurement as outlined in paragraphs 23 to 32 of the report be noted.
4. That the additional actions to combat the practice of ‘blacklisting’ as detailed in paragraphs 33 to 42 of the report be endorsed.
5. That it be noted that there will be consequential amendments to the constitution, including the contract standing orders, following the approval of the Fairer Future Procurement Strategy to reflect updates required as highlighted in the report. |
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Gateway 1: Procurement Strategy Approval - Contractor Services for the Delivery of Commercial Way New Homes Delivery
To approve the procurement strategy to undertake an OJEU tendering process for one of the new homes delivery phase 2 sites. Supporting documents: Minutes: RESOLVED:
Decision of the Cabinet
1. That the procurement strategy to undertake an OJEU tendering process for one of the New Homes Delivery Phase 2 sites (as noted in paragraph 3 of the report) – Commercial Way (two sites bordering Cronin Street) be approved. The total estimated construction works contract sum of the project is £16,735,230. It is estimated that the length of the individual build contracts will be for approximately 18 to 24 months.
Decision of the Leader of the Council
2. That the Gateway 2 decision for Commercial Way be delegated to the chief executive for the reason outlined in paragraph 28 of the report. |
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Workforce Data Report
To note the progress against the council’s workforce strategy 2013-16. Supporting documents: Minutes: RESOLVED:
1. That the progress made against the council’s workforce strategy 2013-16 be noted.
2. That the workforce reports attached as appendix one and two of the report be noted and that these reports:
a) Demonstrate that the council continues to reflect the diversity of the borough in the makeup of its workforce and the levels of change that have taken place have not impacted negatively on the diversity of the workforce;
b) Demonstrate that the council has protected frontline staff despite the level of savings that have been made due to reductions in central government funding;
c) Suggest a picture of productive and well motivated staff with low levels of sickness, low levels of staff complaints and good rates of staff retention and that this supports the results of the staff survey and the LGA peer review.
d) Suggest that the council is an attractive employer given the high numbers of applications that the council receives;
e) Will inform the work on the refreshed workforce strategy, suggesting some areas requiring further consideration and action for example in encouraging staff to declare disabilities so that the council can monitor our commitment to employing and retaining staff with disabilities.
3. That it be noted a refreshed workforce strategy will come to the 1 November 2016 cabinet meeting, which will incorporate actions coming out of this report and will support the delivery of the refreshed council plan. |
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Thames Water - Refund of Overpayments and Future Arrangements
To agree that the council proceeds with immediate refunds to current tenants, with interest calculated under the provisions of the Water Resale Order 2006 and to instruct the strategic director of housing and modernisation to make the necessary arrangements for refunds to former tenants. Supporting documents: Minutes: RESOLVED:
1. That the council proceeds with immediate refunds to current tenants, with interest calculated under the provisions of the Water Resale Order 2006, the refunds themselves covering the period 1 April 2001 to 28 July 2013, and with interest covering the period 1 April 2001 to 30 June 2016.
2. That the strategic director of housing and modernisation be instructed to make necessary arrangements for refunds to former tenants covering the periods outlined in paragraph 1 to take place during the course of 2016 and beyond if required.
3. That it be agreed that the preferred option is to terminate the council’s contractual agreement with Thames Water.
4. That the strategic director of housing and modernisation be instructed to consult with tenants on the proposal to terminate the contractual agreement with Thames Water, and to provide information regarding likely timescales, their personal responsibilities regarding water charges, and the options available to them once termination has been implemented. |
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Progress Report on My Southwark Homeowners Agency
To note the progress made on the creation of the new My Southwark Homeowners Service as agreed by cabinet in December 2015. Supporting documents: Minutes: RESOLVED:
That the progress being made on the creation of the new My Southwark Homeowners service as agreed by Cabinet in December 2015 be noted. |
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Motions referred from Council Assembly 16 March 2016
To consider motions on the following:
· Low water pressure in Bermondsey · East Street Market. Supporting documents: Minutes: RESOLVED:
Low water pressure in Bermondsey
That the motion referred from council assembly as a recommendation to cabinet, set out below, be noted:
Council Assembly:
1. Notes with concern ongoing reports from residents and businesses about low water pressure affecting residents across the borough, which is causing problems for residents with daily essentials, including boilers, showers and washing machines.
2. Further notes that Thames Water has acknowledged that the low pressure is a deliberate strategy to reduce burst water mains in the area.
3. Believes that it is unacceptable that thousands of Southwark residents and businesses, especially those on higher floors, should have to suffer a reduction in water pressure while still being required to pay for a full service.
4. Notes that the council has raised this issue with Thames Water and that Thames Water has apologised for the impact on residents and has agreed to increase water pressure in Rotherhithe following an investigation into over 150 properties in the area.
5. Welcomes the announcement last week from Thames Water that is has increased water pressure in the area following pressure from local councillors and after an additional survey found that the problem was much more extensive than originally thought.
6. Further notes that the council has installed booster pumps in 25 council buildings to improve water pressure.
7. Calls on the cabinet to:
· ensure that all residents living in blocks where the council is the freeholder also benefit from this return to normal water pressure; and · continue working with Thames Water to resolve low water pressure issues for residents across the borough.
East Street Market
That the motion referred from council assembly as a recommendation to cabinet, set out below, be noted:
1. That council assembly celebrates the rich diversity, cultural heritage and many opportunities within the East Street Market, which is one of London’s oldest, largest and busiest markets and has been used by local people for decades.
2. That council assembly recognises that improvements are needed to revive the market, to encourage new traders into empty shop units and to create an easier and more sociable shopping experience for the public, including improvements to street cleaning around the market and blocks surrounding East Street.
3. That council assembly welcomes the £207,000 awarded to East Street Market from Southwark Council and the Greater London Assembly (GLA) to regenerate and develop the market.
4. That council assembly calls on the cabinet to work closely with market traders and local businesses to encourage a stronger working partnership and to bring forward improvements to the market which build on the character of the market, encourage growth, and help attract a wider range of customers. |
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Appointments to Outside Bodies 2016/17
To consider and agree appointments to outside bodies for 2016/17. Supporting documents: Minutes: RESOLVED:
1. That the appointments to the outside bodies listed in Appendix A of the report for the 2016/17 municipal year be agreed as follows:
Age UK London
Councillor Richard Livingstone
Better Bankside Board
Councillor Mark Williams
Canada Water Consultative Forum
Councillor Mark Williams Councillor Kath Whittam Councillor Stephanie Cryan Councillor James Okosun
Central London Forward
Councillor Peter John
Centre for Literacy in Primary Education
Councillor Catherine Rose
Creation Trust
Councillor Mark Williams Councillor Lorraine Lauder Councillor Paul Fleming
Cross River Board
Councillor Mark Williams
Crystal Palace Community Development Trust
Councillor Jon Hartley
Great London Enterprise Limited
Councillor Mark Williams
Groundwork London, Local Authority Strategic Input Board
Councillor Ian Wingfield
Guys and St. Thomas NHS Foundation (Council of Governors)
Councillor Bill Williams
Kings College Hospital NHS (Council of Governors)
Councillor Kieron Williams
London Road Safety Council (LRSC)
Councillor Ian Wingfield Councillor Charlie Smith
London Youth Games Limited
Councillor Maisie Anderson (Deputy: Councillor Evelyn Akoto)
Millwall for All
Councillor Leo Pollak
North Southwark Environment Trust
Councillor Kath Whittam
Potters Fields Park Management Trust
Councillor Peter John Eleanor Kelly, Chief Executive
South Bank Partnership
Councillor Johnson Situ Councillor Adele Morris Councillor David Noakes Councillor Maria Linforth-Hall
South Bank and Bankside Cultural Quarter Directors Board
Councillor Octavia Lamb
South Bermondsey Big Local Partnership Steering Group
Councillor Richard Livingstone Councillor Sunny Lambe
South London Gallery Trustee Limited
Councillor Cleo Soanes Councillor Radha Burgess Councillor Maria Linforth-Hall
South London and Maudsley (SLaM) NHS Trust Members Council
Councillor Tom Flynn
Southwark Construction Skills Centre (“the Centre”)
Councillor Johnson Situ
Southwark and Lambeth Archaeological Excavation Committee (SLAEC)
Councillor Leo Pollak (Deputy: Bob Skelly)
Southwark Cathedral Education Centre
Councillor Cleo Soanes
Safer Neighbourhood Board (Southwark)
Councillor Barrie Hargrove
Waterloo Quarter Business Alliance – Southwark (Business Improvement District)
Councillor David Noakes |
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Nominations to Panels, Boards and Forums 2016/17
To agree the allocations of places and nominations to the panels, boards and forums for 2016/17. Supporting documents: Minutes: RESOLVED:
1. That the allocation of places to the panels and boards and forums set out in Appendix A of the report for the 2016/17 municipal year be agreed as follows:
Joint Partnership Panel (Trade union consultation)
Councillor Peter John Councillor Fiona Colley
Homeowners Service Charge Arbitration Tribunal
(Members to act as a pool)
Councillor Sandra Rhule Councillor Sunny Lambe Councillor Evelyn Akoto Councillor Jon Hartley Councillor Tom Flynn Councillor Kath Whittam Councillor Lorraine Lauder Councillor Dora Dixon-Fyle Councillor Anood Al-Samerai Councillor Maria Linforth-Hall Councillor Eliza Mann Councillor David Hubber
Southwark Safeguarding Adults Board
Councillor Richard Livingstone
Southwark Safeguarding Children’s Board
Councillor Victoria Mills
Standing Advisory Council on Religious Education (SACRE)
Councillor Sandra Rhule Councillor Sunny Lambe Councillor Evelyn Akoto Councillor James Barber
Tenancy and Leasehold Arbitration Tribunals
Councillor Lorraine Lauder Councillor Sandra Rhule Councillor Paul Fleming Councillor Evelyn Akoto Councillor Jon Hartley Councillor Tom Flynn Councillor Kath Whittam Councillor Dora Dixon-Fyle Councillor Anood Al-Samerai Councillor Maria Linforth-Hall Councillor Eliza Mann Councillor David Hubber
Southwark Tenant Management Organisation Committee
Councillor Stephanie Cryan Councillor Lucas Green Councillor Karl Eastham Councillor Sandra Rhule Councillor Ben Johnson |