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Agenda and minutes

Venue: Ground Floor Meeting Room GO2A, 160 Tooley Street, London SE1 2QH

Contact: Paula Thornton or Virginia Wynn-Jones  Phone: 020 7525 4395/7055 Email:  paula.thornton@southwark.gov.uk;  virginia.wynn-jones@southwark.gov.uk

Items
No. Item

1.

Apologies

2.

Notification of any items of Business which the Chair Deems Urgent

3.

Notice of Intention to conduct business in a closed meeting, and any representations received

4.

Disclosure of Interests and Dispensations

5.

Public Question Time (15 Minutes)

    To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules. The deadline for the receipt of public questions is midnight Wednesday 1 June 2016.

    Minutes:

    Public Question from Fay Walker

     

    Given infrastructure at Canada Water is already at capacity, can you guarantee that further residential development will not be allowed before all necessary provision has been made in terms of transport, GPs surgeries, schools, leisure facilities etc?

     

    Response from Cabinet Member for Regeneration and New Homes

     

    The council is expecting to receive planning applications which will deliver its vision for the highest quality new town centre at Canada Water which will deliver quality shopping and public realm, jobs, homes and new open spaces. The applicants will be required to submit material in support of the application including details of the impact on transport and other local services for assessment by the Local Planning Authority [LPA]. The LPA will consult relevant statutory agencies responsible for services such as TfL,  NHS Southwark, and Southwark Children’s Services, and the  outcome of this process will form part of the report which will be considered by the planning committee. In anticipation of the application the council is working actively with its partners to plan services to meet the additional demand created through the anticipated development. We are confident that these measures summarised below will meet planned growth at Canada Water; however we will continue to monitor the impact of development through the planning process and modify plans as necessary.

     

    Transport

     

    Our current approach is to address capacity through a multimodal interventions as follows;

     

    ·  TfL have increased Jubilee line trains to 30 per hour at peak times in 2015, and have committed to increasing this to 36 per hour serving Canada Water station during the busiest periods by 2019. This upgrade will result in one train every 2 minutes at peak periods. The opening of the Elizabeth line (formerly Crossrail) in 2018 and improved services on the Overground will also help to relieve congestion. Canada Water station is experiencing higher than normal levels of usage at the moment due to works at London Bridge Station, and these will be completed in 2018.

    ·  The council has recognised that traffic congestion around Lower Road and Jamaica Road is a problem for residents on the peninsular. The council continues to work with TfL to bring forward plans for improving this highway corridor. Rotherhithe roundabout has now been included in TfL’s better junctions programme which will provide investment to transform this unsafe and unwelcoming section of the local highway network.  

    ·  TfL are considering options to improve bus routes to better meet the needs of residents and to improve capacity for the future. The plans will be set out in a "bus network plan" to be published later this year. It is expected to focus on improved services for Canada Water station and local shops. The plans will include improvements to roads and infrastructure and measures to improve bus routes such as the 188.

    ·  The council is currently working with TfL on their proposals for a new Cycle Superhighway running from Tower Bridge to Greenwich via Surrey Quays, and on extending the Santander  ...  view the full minutes text for item 5.

6.

Minutes

7.

Deputation Requests

    To consider any deputation requests. The deadline for the receipt of deputations is midnight Wednesday 1 June 2016.

    Minutes:

    The chair acknowledged receipt of a deputation request from the Aylesbury Leasehold Action Group. As the group were in correspondence with council officers on the issues raised, it was advised that this should continue before cabinet considers whether or not to hear their request. The deputation procedure rules provide that when a request has an alternative means of expressing their views through recognised channels that this option should be followed in the first instance.

8.

Scrutiny Review of Southwark's Non-residential property

    To consider recommendations from the overview and scrutiny committee and for the relevant cabinet member to report back within eight weeks.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the recommendations below be noted and a report be brought back by September 2016:

     

    a)  That a new policy should be introduced which makes available to the public information about the non-residential properties Southwark is renting and leasing out.  The register should include the name of the tenant, the annual rent, the amount of any up front premium paid, the date the agreement was signed and the date the agreement is due for renewal.  This should be phased in over two years

     

    b)  That officers should be instructed to introduce a robust documentation management system for all documents relating to the non-residential portfolio

     

    c)  That officers should be instructed to introduce a robust system for monitoring lease renewal dates and the repair and maintenance of properties

     

    d)  That the director of regeneration be asked to carry out a review which should include checking that appropriate process controls are in place throughout the property portfolio

     

    e)  To ensure that the Asset Management Plan includes a framework which allows flexibility for officers to negotiate rents.  This should include clarity about deviation from market rents and ensure that checks are put in place where such decisions are made.

9.

Time to Care: A Future Vision of Care in Southwark. A report from the Healthy Communities Scrutiny Sub-Committee

10.

Update on Children's Centres Programme

11.

Aylesbury Estate Regeneration Phase 2

12.

Draft Old Kent Road Area Action Plan

13.

Community Infrastructure Levy (CIL) preliminary draft charging schedule and draft addendum to the adopted Section 106 and Community Infrastructure Levy Supplementary Planning Document (2015)

14.

Policy for considering intervention under the Town and Country Planning Act 1990 to enable redevelopment to proceed

    To agree to consider using the provisions of s227 of the Town & Country Planning Act 1990 on a case by case basis to enable stalled developments to proceed and to adopt the principles set out in the report to evaluate applications to use the provision of s227 of the Town & Country Planning Act 1990.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That it be agreed to consider using the provisions of s227 of the Town & Country Planning Act 1990 on a case by case basis to enable stalled developments to proceed.

     

    2.  That the principles set out in Appendix A of the report to evaluate applications to use the provision of s227 of the Town & Country Planning Act 1990 be adopted.

15.

Fairer Future Procurement Strategy for Southwark Council

16.

Gateway 1: Procurement Strategy Approval - Contractor Services for the Delivery of Commercial Way New Homes Delivery

17.

Workforce Data Report

    To note the progress against the council’s workforce strategy 2013-16.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the progress made against the council’s workforce strategy 2013-16 be noted.

     

    2.  That the workforce reports attached as appendix one and two of the report be noted and that these reports:

     

    a)  Demonstrate that the council continues to reflect the diversity of the borough in the makeup of its workforce and the levels of change that have taken place have not impacted negatively on the diversity of the workforce;

     

    b)  Demonstrate that the council has protected frontline staff despite the level of savings that have been made due to reductions in central government funding;

     

    c)  Suggest a picture of productive and well motivated staff with low levels of sickness, low levels of staff complaints and good rates of staff retention and that this supports the results of the staff survey and the LGA peer review.

     

    d)  Suggest that the council is an attractive employer given the high numbers of applications that the council receives;

     

    e)  Will inform the work on the refreshed workforce strategy, suggesting some areas requiring further consideration and action for example in encouraging staff to declare disabilities so that the council can monitor our commitment to employing and retaining staff with disabilities.

     

    3.  That it be noted a refreshed workforce strategy will come to the 1 November 2016 cabinet meeting, which will incorporate actions coming out of this report and will support the delivery of the refreshed council plan.

18.

Thames Water - Refund of Overpayments and Future Arrangements

    To agree that the council proceeds with immediate refunds to current tenants, with interest calculated under the provisions of the Water Resale Order 2006 and to instruct the strategic director of housing and modernisation to make the necessary arrangements for refunds to former tenants.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the council proceeds with immediate refunds to current tenants, with interest calculated under the provisions of the Water Resale Order 2006, the refunds themselves covering the period 1 April 2001 to 28 July 2013, and with interest covering the period 1 April 2001 to 30 June 2016.

     

    2.  That the strategic director of housing and modernisation be instructed to make necessary arrangements for refunds to former tenants covering the periods outlined in paragraph 1 to take place during the course of 2016 and beyond if required.

     

    3.  That it be agreed that the preferred option is to terminate the council’s contractual agreement with Thames Water.

     

    4.  That the strategic director of housing and modernisation be instructed to consult with tenants on the proposal to terminate the contractual agreement with Thames Water, and to provide information regarding likely timescales, their personal responsibilities regarding water charges, and the options available to them once termination has been implemented.

19.

Progress Report on My Southwark Homeowners Agency

20.

Motions referred from Council Assembly 16 March 2016

    To consider motions on the following:

     

    ·  Low water pressure in Bermondsey

    ·  East Street Market.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    Low water pressure in Bermondsey

     

    That the motion referred from council assembly as a recommendation to cabinet, set out below, be noted:

     

    Council Assembly:

     

    1.  Notes with concern ongoing reports from residents and businesses about low water pressure affecting residents across the borough, which is causing problems for residents with daily essentials, including boilers, showers and washing machines.

     

    2.  Further notes that Thames Water has acknowledged that the low pressure is a deliberate strategy to reduce burst water mains in the area.

     

    3.  Believes that it is unacceptable that thousands of Southwark residents and businesses, especially those on higher floors, should have to suffer a reduction in water pressure while still being required to pay for a full service.

     

    4.  Notes that the council has raised this issue with Thames Water and that Thames Water has apologised for the impact on residents and has agreed to increase water pressure in Rotherhithe following an investigation into over 150 properties in the area.

     

    5.  Welcomes the announcement last week from Thames Water that is has increased water pressure in the area following pressure from local councillors and after an additional survey found that the problem was much more extensive than originally thought.

     

    6.  Further notes that the council has installed booster pumps in 25 council buildings to improve water pressure.

     

    7.  Calls on the cabinet to:

     

    ·  ensure that all residents living in blocks where the council is the freeholder also benefit from this return to normal water pressure; and

    ·  continue working with Thames Water to resolve low water pressure issues for residents across the borough.

     

    East Street Market

     

    That the motion referred from council assembly as a recommendation to cabinet, set out below, be noted:

     

    1.  That council assembly celebrates the rich diversity, cultural heritage and many opportunities within the East Street Market, which is one of London’s oldest, largest and busiest markets and has been used by local people for decades.

     

    2.  That council assembly recognises that improvements are needed to revive the market, to encourage new traders into empty shop units and to create an easier and more sociable shopping experience for the public, including improvements to street cleaning around the market and blocks surrounding East Street.

     

    3.  That council assembly welcomes the £207,000 awarded to East Street Market from Southwark Council and the Greater London Assembly (GLA) to regenerate and develop the market.

     

    4.  That council assembly calls on the cabinet to work closely with market traders and local businesses to encourage a stronger working partnership and to bring forward improvements to the market which build on the character of the market, encourage growth, and help attract a wider range of customers.

21.

Appointments to Outside Bodies 2016/17

    To consider and agree appointments to outside bodies for 2016/17.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the appointments to the outside bodies listed in Appendix A of the report for the 2016/17 municipal year be agreed as follows:

     

    Age UK London

     

    Councillor Richard Livingstone

     

    Better Bankside Board

     

    Councillor Mark Williams

     

    Canada Water Consultative Forum

     

    Councillor Mark Williams

    Councillor Kath Whittam

    Councillor Stephanie Cryan

    Councillor James Okosun

     

    Central London Forward

     

    Councillor Peter John

     

    Centre for Literacy in Primary Education

     

    Councillor Catherine Rose

     

    Creation Trust

     

    Councillor Mark Williams

    Councillor Lorraine Lauder

    Councillor Paul Fleming

     

    Cross River Board

     

    Councillor Mark Williams

     

    Crystal Palace Community Development Trust

     

    Councillor Jon Hartley

     

    Great London Enterprise Limited

     

    Councillor Mark Williams

     

    Groundwork London, Local Authority Strategic Input Board

     

    Councillor Ian Wingfield

     

    Guys and St. Thomas NHS Foundation (Council of Governors)

     

    Councillor Bill Williams

     

    Kings College Hospital NHS (Council of Governors)

     

    Councillor Kieron Williams

     

    London Road Safety Council (LRSC)

     

    Councillor Ian Wingfield

    Councillor Charlie Smith

     

    London Youth Games Limited

     

    Councillor Maisie Anderson

    (Deputy: Councillor Evelyn Akoto)

     

    Millwall for All

     

    Councillor Leo Pollak

     

    North Southwark Environment Trust

     

    Councillor Kath Whittam

     

    Potters Fields Park Management Trust

     

    Councillor Peter John

    Eleanor Kelly, Chief Executive

     

    South Bank Partnership

     

    Councillor Johnson Situ

    Councillor Adele Morris

    Councillor David Noakes

    Councillor Maria Linforth-Hall

     

    South Bank and Bankside Cultural Quarter Directors Board

     

    Councillor Octavia Lamb

     

    South Bermondsey Big Local Partnership Steering Group

     

    Councillor Richard Livingstone

    Councillor Sunny Lambe

     

    South London Gallery Trustee Limited

     

    Councillor Cleo Soanes

    Councillor Radha Burgess

    Councillor Maria Linforth-Hall

     

    South London and Maudsley (SLaM) NHS Trust Members Council

     

    Councillor Tom Flynn

     

    Southwark Construction Skills Centre (“the Centre”)

     

    Councillor Johnson Situ

     

    Southwark and Lambeth Archaeological Excavation Committee (SLAEC)

     

    Councillor Leo Pollak

    (Deputy: Bob Skelly)

     

    Southwark Cathedral Education Centre

     

    Councillor Cleo Soanes

     

    Safer Neighbourhood Board (Southwark)

     

    Councillor Barrie Hargrove

     

    Waterloo Quarter Business Alliance – Southwark (Business Improvement District)

     

    Councillor David Noakes

22.

Nominations to Panels, Boards and Forums 2016/17

    To agree the allocations of places and nominations to the panels, boards and forums for 2016/17.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the allocation of places to the panels and boards and forums set out in Appendix A of the report for the 2016/17 municipal year be agreed as follows:

     

    Joint Partnership Panel (Trade union consultation)

     

    Councillor Peter John

    Councillor Fiona Colley

     

    Homeowners Service Charge Arbitration Tribunal

     

    (Members to act as a pool)

     

    Councillor Sandra Rhule

    Councillor Sunny Lambe

    Councillor Evelyn Akoto

    Councillor Jon Hartley

    Councillor Tom Flynn

    Councillor Kath Whittam

    Councillor Lorraine Lauder

    Councillor Dora Dixon-Fyle

    Councillor Anood Al-Samerai

    Councillor Maria Linforth-Hall

    Councillor Eliza Mann

    Councillor David Hubber

     

    Southwark Safeguarding Adults Board

     

    Councillor Richard Livingstone

     

    Southwark Safeguarding Children’s Board

     

    Councillor Victoria Mills

     

    Standing Advisory Council on Religious Education (SACRE)

     

    Councillor Sandra Rhule

    Councillor Sunny Lambe

    Councillor Evelyn Akoto

    Councillor James Barber

     

    Tenancy and Leasehold Arbitration Tribunals

     

    Councillor Lorraine Lauder

    Councillor Sandra Rhule

    Councillor Paul Fleming

    Councillor Evelyn Akoto

    Councillor Jon Hartley

    Councillor Tom Flynn

    Councillor Kath Whittam

    Councillor Dora Dixon-Fyle

    Councillor Anood Al-Samerai

    Councillor Maria Linforth-Hall

    Councillor Eliza Mann

    Councillor David Hubber

     

    Southwark Tenant Management Organisation Committee

     

    Councillor Stephanie Cryan

    Councillor Lucas Green

    Councillor Karl Eastham

    Councillor Sandra Rhule

    Councillor  Ben Johnson

 

 

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