Agenda and draft minutes

Cabinet
Tuesday 13 March 2018 4.00 pm

Venue: Ground Floor Meeting Room G02A - 160 Tooley Street, London SE1 2QH

Contact: Paula Thornton  Phone: 020 7525 4395 Email:  paula.thornton@southwark.gov.uk

Items
No. Item

1.

Apologies

2.

Notification of any items of Business which the Chair Deems Urgent

    In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting.

    Minutes:

    There were not late items.  Supplementary information containing corrections to a report and additional comments from officers in respect of items 8, 9 and 13 was circulated at the meeting.

3.

Notice of Intention to conduct business in a closed meeting, and any representations received

4.

Disclosure of Interests and Dispensations

5.

Public Question Time (15 Minutes)

    To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules. The deadline for the receipt of public questions is midnight Wednesday 7 March 2018.

    Minutes:

    Public Question from Ms Victoria Briden

     

    The heating and the hot water has been off a significant amount of times since Christmas and especially the last few weeks on the Aylesbury Estate. Why is this, as leaseholders paid for replacement pipes and boiler in 2013 and 2014?

     

    Response by Councillor Stephanie Cryan, Deputy Leader and Cabinet Member for Housing

     

    Large sections of the underground distribution pipework were replaced between 2013 and 2015 to tackle a major problem of underground leaks, which were causing widespread disruption to heating and hot water and, on many occasions, lengthy loss of both.

     

    Although the problem caused by leaks is now fixed, the Aylesbury still relies on a central boiler house which serves various plant rooms across the estate, that in turn serve a number of blocks. The boilers are still the original, although have been extensively repaired in the past  and had new burners fitted in the last few years, and in the severe weather had not always been able to cope with demand, or in some cases a problem had occurred in one of the plant rooms.  If there is a problem with or in the boiler house it affects the whole estate, while a problem in a plant room will affect the blocks it serves.

     

    There have been an unusually high number of heating and hot water outages affecting Taplow since Christmas; 12 in total, which is far too many. Some have been resolved quickly, and some involving the boilers that serve the whole estate have taken longer. I am aware that residents at Taplow also suffered from low hot water temperatures during January because part of the equipment that supplies the hot water had to be replaced. Most of the outages have been due to the boilers or associated equipment in plant rooms.

     

    Because of the number of outages that have affected the whole estate, I have instructed officers to see what can be done to ensure a better service going forward. This will include increasing planned maintenance and identifying any investment or minor refurbishment need that is needed.

     

    Supplemental question

     

    How can you do more to ensure there are no further interruptions, the water was turned off yesterday and will be turned off again tomorrow?

     

    Councillor Cryan explained that the planned outages for the next couple of days was to enable essential works to be carried out to try and prevent future outages.

     

    Public Question from Mr Felix Badu

     

    On 31st October 2017 at Cabinet, the council proposed to bring back 2 further reports to Compulsory Purchase 57-76 Northchurch, and 1-30 Foxcote and 140 Albany Road. When will the council bring back both of these reports, as residents need to know when they will be under CPO?

     

    Response by Councillor Mark Williams, Cabinet Member for Regeneration and New Homes

     

    The reports on progressing the Compulsory Purchase Orders for these properties will be presented to a Cabinet in Summer 2018. In the meantime the council is continuing to negotiate to  ...  view the full minutes text for item 5.

6.

Minutes

7.

Deputation Requests

8.

Petition from Metropolitan Tabernacle Church, Elephant and Castle - Parking issues

    To consider a petition received from the Metropolitan Tabernacle Church, Elephant and Castle in respect of parking issues.

    Supporting documents:

    Minutes:

    The cabinet received a petition from Ms Chris Cooper, Member of the pastoral staff and Mrs Bunmi Ireland, Children’s Ministry co-ordinator.

     

    Mr Cooper gave the cabinet a brief explanation of the history of Metropolitan Tabernacle Church and how the church services operated and broadcasted.

     

    Mr Cooper advised that their largest ministry which is impacted most by parking regulations and access issues were the children’s ministries in the community of South London.

     

    Mrs Ireland explained that all of they had 5 Sunday schools across South London of which four were in Southwark and one in Lambeth.  All of their Sunday schools use mini buses which are stationed at the Tabernacle and used to full capacity for safe collection from and to homes – used by the children and teenagers who attended their Sunday schools and week night meetings.

     

    They have 700 plus children who attend on a Sunday and 1,200 children registered.  She stress that it was a major operation, entirely funded by the church.  No charges were made to parents or to the young people who attend.  The church sought to do this operation safely, responsibly and in an orderly manner.  They also had 200 plus volunteers, many of whom came by public transport but some transported their families in their cars.  The volunteers and their families stayed for the whole day and use their cars also to collect other children.  Alongside the private cars they had a fleet of 20 mini buses – these buses were also used to collect elderly and disabled members of their congregation.

     

    The parents relied on the mini bus operation for the safe transportation of their children.

     

    Mr Cooper explained that there were four initiatives that affected them strongly; the redevelopment of the Elephant and Castle for which they will lose quite a lot of parking; during the building of Number One, Elephant and Castle double yellow lines were installed, for safety of construction but Southwark didn’t enforce the double yellow lines on Sundays so that they could function freely – this agreement ran for five years, but was suddenly withdrawn on the 1 February without notice or consultation; the review of the C2 controlled parking zone, which has a long list of proposals, but again there had been no consultation or discussions with the church, the main concern with the proposal at paragraph W which was to turn all remaining single yellow lines to double yellow lines which would remove all the parking in the local streets; Proposal to place barrier across Dante Road, which is close to their building, to prevent a rat run which had developed through Brooke Drive after the redevelopment of the TfL road system around the Elephant and Castle.  The barrier is a major problem to them and again they had not been consulted.

     

    He informed the cabinet that they had a meeting with council officers last week which had resulted in positive progress, however he felt that they should be consulted before initiatives are taken by the  ...  view the full minutes text for item 8.

9.

Response to Deputation Request from local residents in respect of CPZ Zone L - Northern end of Grove Lane, SE5

10.

Feedback from Southwark Conversation

11.

Suicide Prevention Strategy and Action Plan 2017-2022

12.

Gateway 3: Variation Decision - Highways and Professional Services - Extension of Existing Contract

    To approve the extension of the highways and professional services contract.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the extension of the Highways and Professional Services (HAPS) contract with Conway Aecom Ltd from its expiry on 31 March 2019 at a cost of approximately £20m for a maximum period of up to two years and as further detailed in paragraph 26 of the report be approved.

     

    2.  That the approval of the period of extension (within the 2 year maximum) be delegated to the strategic director for environment and social regeneration.

     

    3.  That it be noted that a further Gateway 0 report will be submitted to the relevant cabinet member for consideration setting out the future delivery options for highways services subsequent to this extension.

     

    4.  That the intention to provide resilience by entering into framework agreements with alternative suppliers for both scheme works delivery and professional design services, agreed under a separate governance process be noted.

13.

Progress report - in-house repairs service

    To note the progress made to date to ensure a fit for purpose borough-wide repairs service is in place on 2 October 2018 at the end of the Mears contract.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the progress made to date to ensure a fit for purpose borough-wide repairs service is in place on 2 October 2018 at the end of the Mears contract be noted.

     

    2.  That the commitment to repairs being brought back in house as set out in the Gateway 0 report of 12 December 2017 be reaffirmed and this report acts as the Gateway One necessary to approve the insourcing of the work, including the TUPE transfer of staff.

     

    3.  That officers continue the work preparing for this as set out in the report.

     

    4.  That it be noted that a further report around progress will be brought back to Cabinet later in 2018

     

    5.  That the decision to approve major terms and conditions of employment outside the national and provincial schemes be delegated to the appropriate Chief Officer.

14.

Council Plan Interim Performance Report 2014-15 to 2017-18

15.

Gateway 0: Nursing Care Strategic Options Assessment

16.

Gateway 1: Procurement Strategy Approval - Care at Home and Community for Children and Young People with Special Educational Needs and Disabilities (SEND)

17.

Southwark School Design Guidelines

18.

Gateway 1: Procurement Strategy Approval Abbeyfield Estate HINE (Maydew House) Works

    To approve a further revised procurement strategy which is split across Abbeyfield Estate HINE (Maydew House) and note the estimated professional fees.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the further revised procurement strategy set out in the report reverting back to the EU restricted tender process with a total estimated contract value of £61.5 million, which is split across Abbeyfield Estate HINE (Maydew House) with an estimated value of £39 million and the new build development at the Bede Centre with an estimated value of £22.5 million, for an estimated period of 208 weeks from July 2019 be approved.

     

    2.  That it be noted that there are estimated professional fees of £4 million which includes £1 million recharged to capital for the internal staff element.  This makes a total estimated scheme cost of £65.5 million.

19.

Joseph Lancaster Estate, Deverell Street, SE1 - Grant of Long Lease and Housing Funding Agreement

    To agree funding for the delivery of 40 new council homes

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That it be noted that officers have carried out a due diligence exercise on the Leathermarket Community Benefit Society in connection with the application for funding of a development of 40 new council funded homes at council rents on the former Joseph Lancaster Nursery Site and that this has informed the officer recommendations to cabinet.

     

    2.  That the Leathermarket CBS business plan (at Appendix 2 of the report) be noted and it also be noted that it shows a viable position over 30 years based on the council’s financial support.

     

    3.  That the strategic director of housing and modernisation be authorised to enter into negotiation on an Agreement for Lease and grant of a long leasehold interest of the Land on the Joseph Lancaster Estate, Deverell Street, London SE1 (“the Property”), as shown edged blue on the plan attached at Appendix 1 of the report, with the Leathermarket Community Benefits Society (CBS) on the same basis as agreed for the first development site: undertaken by the CBS at Kipling Garages and that any variations be delegated to the Strategic Director of Housing & Modernisation to agree and subject to reaching agreement on the conditional matters set out in decision 6 below.

     

    4.  That the strategic director of housing and modernisation and strategic director of finance and governance be authorised to enter into negotiation on a funding agreement through either a loan or a Housing Grant Agreement to a maximum sum of £12,163,234, to enable the development of land on the Joseph Lancaster Estate, Deverell Street, London SE1 (“the Property”) by the Leathermarket Community Benefit Society Limited (CBS) and that any variations be delegated to the Strategic Director of Housing & Modernisation to agree.

     

    5.  That it be noted that final agreement will be subject to reaching agreement on a number of conditional matters which need to be fulfilled before the lease can be granted and the Funding Agreement signed by officers. These include:

     

    ·  Satisfactory preliminary site investigations.

    ·  Grant of satisfactory building consents/planning permission secured.

    ·  Agreement on the mechanism for project delivery finance secured through the council’s Housing Investment Programme.

    ·  Officers’ agreement on the detailed final cost plans for the Scheme including professional fees and the CBS client fee.

    ·  Agreement on any outstanding legal issues.

    ·  The inclusion of clauses on letting the new homes at council rents, the council’s normal policies on London Living Wage and social value through for example apprenticeships and requirements relating to the practice of blacklisting’ as set out in the council’s Fairer Future Procurement Strategy.

    ·  Agreement to authorise that the land on the Joseph Lancaster Estate, Deverell Street, London SE1 (“the Property”), as shown edged blue on the plan attached at Appendix 1 is appropriated for planning purposes to be held pursuant to the provisions of Section 237 of Town and Country Planning Act 1990 for planning purposes in accordance with the Power of appropriation: Section 122 of the Local Government Act 1972. This appropriation will be subject to receipt of planning permission.

    ·  Completion of  ...  view the full minutes text for item 19.

20.

Gateway 0: Facilities Management Contract for the Council's Operational Estate

21.

Gateway 2: Contract Award Approval - Door Entry and Warden Call Contract

22.

Gateway 2: Contract Award Approval - Communal Lighting and Electrical Testing Contracts - Contract A: North of the Borough and Contract B: South of the Borough

23.

Canada Water Development Agreement

    To agree to enter into a development agreement with British Land and delegate to the director of regeneration and the director of law and democracy decisions associated with this agreement.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That the Council enter into the master development agreement for the site shown at Appendix 1 of the report with British Land on the basis outlined in the report.

     

    2.  That agreement be given to take a long lease of all of British Land’s freehold interests within the master development agreement area pursuant to s227 of the Town and Country Planning Act 1990 on the basis outlined in the report.

     

    3.  That authority be delegated to the director of regeneration to conclude by 31 May 2018 the legal documentation for the master development agreement and any other documents arising there from in a way that is consistent with the information in the body of the report.

     

    4.  That authority be delegated to the director of regeneration to enter into a CPO indemnity agreement.

     

    5.  That the masterplan summarised in Appendix 5 & 6 of the report which will provide the framework for the redevelopment of the area over the next 15 years be endorsed.

     

    6.  That final authority be delegated to the director of regeneration as landowner to agree the submission of the planning application consistent with the masterplan framework summarised in Appendix 5 and 6 of the report.

     

    7.  That it be confirmed that plot A2 is the preferred location for the new Canada Water leisure centre and the framework for taking forward the project as set out in paragraphs 52-58 of the report be endorsed.

     

    8.  That the four social regeneration themes outlined in paragraph 60 of the report be endorsed.

     

    9.  That officers be instructed to complete work on the social regeneration charter taking into account work undertaken as part of the Southwark conversation and report back to cabinet before the planning application is determined.

24.

Air Rights above 2-68 and 70-136 Chilton Grove, Surrey Quays

    To confirm that the air rights above 2-68 and 70-136 Chilton Grove shown on the plan at Appendix A currently held for housing purposes is no longer required for those purposes and to approve the appropriation of the land to planning purposes in accordance with section 122(1) of the Local Government Act 1972 to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That it be confirmed that the air-rights above 2 - 68 and 70 - 136 Chilton Grove shown edged on the plan at Appendix A of the report that are currently held for housing purposes are no longer required for that purpose and the appropriation of the rights to planning purposes to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972 be approved.

     

    2.  That it be confirmed that following completion of the appropriation at paragraph 1 the air-rights above the buildings edged on the plan at Appendix A will no longer be required for planning purposes and the appropriation of the rights to housing purposes in accordance with section 9 of the Housing Act 1985 and section 122(1) of the Local Government Act 1972 be approved.

25.

Bede Centre, Abbeyfield Estate, Rotherhithe

    To confirm that the Bede Centre shown on the plan at Appendix A currently held for housing purposes is no longer required for those purposes and to approve the appropriation of the land to planning purposes in accordance with section 122(1) of the Local Government Act 1972 to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That it be confirmed that the Bede Centre shown edged on the plan at Appendix A of the report that is currently held for housing purposes is no longer required for those purposes and the appropriation of the land to planning purposes to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972 be approved.

     

    2.  That it be confirmed that following completion of the appropriation at paragraph 1 the Bede Centre shown edged on the plan at Appendix A of the report will no longer be required for planning purposes and the appropriation of the land to housing purposes in accordance with section 9 of the Housing Act 1985 and section 122(1) of the Local Government Act 1972 be approved.

26.

Air-Rights above Damory House, Abbeyfield Estate, Rotherhithe

    To confirm that the air rights above Damory House, Abbeyfield road shown on the plan at Appendix A currently held for housing purposes is no longer required for those purposes and to approve the appropriation of the land to planning purposes in accordance with section 122(1) of the Local Government Act 1972 to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That it be confirmed that the air-rights above Damory House Abbeyfield Road shown edged on the plan at Appendix A of the report that are currently held for housing purposes are no longer required for that purpose and the appropriation of the rights to planning purposes to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972 be approved.

     

    2.  That it be confirmed that following completion of the appropriation at paragraph 1 the air-rights above the property edged on the plan at Appendix A will no longer be required for planning purposes and the appropriation of the rights to housing purposes in accordance with section 9 of the Housing Act 1985 and section 122(1) of the Local Government Act 1972 be approved.

27.

Maydew House, Rotherhithe

    To confirm that Maydew House shown on the plan at Appendix A currently held for housing purposes is no longer required for those purposes and to approve the appropriation of the land to planning purposes in accordance with section 122(1) of the Local Government Act 1972 to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That it be confirmed that Maydew House shown edged on the plan at Appendix A of the report that is currently held for housing purposes is no longer required for those purposes and the appropriation of the land to planning purposes to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972 be approved.

     

    2.  That it be confirmed that following completion of the appropriation at paragraph 1 Maydew House shown edged on the plan at Appendix A of the report will no longer be required for planning purposes and the appropriation of the land to housing purposes in accordance with section 9 of the Housing Act 1985 and section 122(1) of the Local Government Act 1972 be approved.

28.

Air-Rights above Thaxted Court, Abbeyfield Estate, Rotherhithe

    To confirm the air rights above Thaxted Court, Abbeyfield Road shown on the plan at Appendix A currently held for housing purposes is no longer required for those purposes and to approve the appropriation of the land to planning purposes in accordance with section 122(1) of the Local Government Act 1972 to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990.

    Supporting documents:

    Minutes:

    RESOLVED:

     

    1.  That it be confirmed that the air-rights above Thaxted Court Abbeyfield Road shown edged on the plan at Appendix A of the report that are currently held for housing purposes are no longer required for that purpose and the appropriation of the rights to planning purposes to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972 be approved.

     

    2.  That it be confirmed that following completion of the appropriation at paragraph 1 the air-rights above the property edged on the plan at Appendix A of the report will no longer be required for planning purposes and the appropriation of the rights to housing purposes in accordance with section 9 of the Housing Act 1985 and section 122(1) of the Local Government Act 1972 be approved.

29.

Proposed Acquisition of Freehold Interest in Office Accommodation 132 Queens Road, London SE15 2HP

30.

Acquisition of Champion Hill, Edgar Kail Way SE22

31.

Proposed Acquisition of Freehold Interest in Office Accommodation 132 Queens Road, London SE15 2HP

Minutes:

The cabinet considered the closed information relating to this item.  Please see item 29 above for decision.

32.

Acquisition of Champion Hill, Edgar Kail Way SE22

Minutes:

The cabinet considered the closed information relating to this item.  Please see item 30 above for decision.