Agenda and minutes
PDF 119 KBVenue: Ground Floor Meeting Room G02A - 160 Tooley Street, London SE1 2QH
Contact: Paula Thornton Phone: 020 7525 4395 Email: paula.thornton@southwark.gov.uk
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Apologies
To receive any apologies for absence. Minutes: All members were present. |
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Notification of any items of Business which the Chair Deems Urgent
In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting. Minutes: The chair gave notice of the following late item:
· Item 8: Policy and Resources Strategy 2018-19
Reasons for urgency and lateness will be specified in the relevant minutes.
Additionally, the chair confirmed the following:
· Item 9: Housing Revenue Account – Final Rent Setting and Budget Report 2018-19. Appendix E detailing results of consultation was circulated.
· Item 14: Gateway 0: Facilities Management Contract for the Council’s Operational Estate. Item withdrawn (reasons specified under the relevant minute). |
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Notice of Intention to conduct business in a closed meeting, and any representations received
There are no closed items scheduled for consideration at this meeting. Minutes: There were no closed items considered at this meeting. |
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Disclosure of Interests and Dispensations
Members to declare any interests and dispensations in respect of any item of business to be considered at this meeting. Minutes: None were declared. |
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Public Question Time (15 Minutes)
To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules. The deadline for the receipt of public questions is midnight Wednesday 17 January 2018. Minutes: Public Question from Amir Eden
Marion Marples asked the public question on behalf of Amir Eden.
Would Southwark Council please explain in detail, the process for the distribution of community CIL money (including how projects are added to the community project lists, how they are prioritised, how money is allocated to a prioritised project and what the decision making process looks like)?
Response by the Cabinet Member for Regeneration and New Homes
The cabinet approved on 17 March 2015 the adoption in April 2015 of the Section 106 Planning Obligations and Community Infrastructure Levy (CIL) Supplementary Planning Document (SPD).
Under the Localism Act the council were obliged to identify a “meaningful proportion” of Southwark CIL that will be spent in the local area to ensure that people affected by development benefit from that development. The former section 106 system required planning officers to negotiate with developers to secure funding in an inefficient way. Negotiations could involve over 40 different purposes, for instance community development facilities, education, environmental improvements, primary care trust payments, CPZ’s, car clubs and so on. With the adoption of CIL it allows the council to plan in a meaningful way to develop the infrastructure required to support the growth of the borough for example through securing funding for our school expansion programme, improved health facilities, new libraries, improvements to district parks such as Burgess Park, new leisure facilities and strategic transport provision. Under the Localism Act the minimum threshold for local CIL was 15%, or 25% for those with an adopted Neighbourhood Plan or Area Action Plan. However we decided to set local CIL at 25% for the whole borough. The SPD explains that the Community Infrastructure Project Lists (CIPLs) will be developed as a mechanism by which local communities will inform priorities for spending the local CIL. The project ideas suggested by the local community are approved by the relevant community council on an annual basis. Inclusion will require that projects are publically accessible, physical infrastructure in the locality and that support growth. Depending on the location of the development, the council will use the following sequence of areas to identify relevant projects: § Areas with an adopted neighbourhood plan § Opportunity areas § Action areas § SPD areas (other than individual sites/buildings) § Community council areas (for those areas not covered by the above).
The SPD explains that if an area has a neighbourhood plan, the local CIL funds from a development will be invested within the boundary of the plan area. The community councils will ensure the relevance of the projects on the CIPL and approve any proposed new projects to be included on the list. The community councils will also suggest a priority of projects that will be submitted to cabinet. This will then inform the decisions taken by cabinet about which projects local CIL will be invested in, this will allow investment to be considered alongside the council’s capital programme. Supplemental question
Marion Marples asked whether the council could examine the current ... view the full minutes text for item 5. |
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Minutes
To approve as a correct record the minutes of the open section of the meeting held on 12 December 2017. Supporting documents: Minutes: RESOLVED:
That the minutes of the meeting held on 12 December 2017 be approved as a correct record and signed by the chair. |
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Deputation Requests
To consider any deputation requests. The deadline for the receipt of deputation requests is midnight Wednesday 17 January 2018. Minutes: There were none. |
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Policy and Resources Strategy 2018-19
To note issues associated with the policy and resources strategy and agree recommendations. Supporting documents: Minutes: It was not possible to circulate this report five clear days in advance of the meeting. The chair agreed to accept the report as urgent as the council were committed to publishing budget proposals at the earliest possible opportunity to ensure that they were available to the public for comments and questions. The report needed to be considered by cabinet prior to presentation of budget figures to cabinet on 6 February and to council assembly on 21 February. Also, under the council’s constitution, there is a requirement for the overview and scrutiny committee to review and challenge budget proposals and this was due to take place on 29 January 2018.
RESOLVED:
1. That it be noted that the provisional settlement was received on 19 December 2017 and that the key headlines are set out in the report (paragraphs 36-38 of the report).
2. That it be noted that the provisional settlement includes an increase to the council tax referendum threshold from 2% to 3%; this is in recognition of social care and inflationary pressures.
3. That it be noted that no changes were made to the adult social care precept arrangements, which remain at a maximum of 3% in 2018-19.
4. That it be noted that the section 151 officer has proposed to increase the Southwark element of the council tax in line with the government threshold by 2.99% in recognition of the spending pressures in services which protect and support vulnerable children and families; council tax increase will continue to remain below consumer price index (CPI) (paragraphs 56-59 of the report).
5. That it be noted that this budget also proposes to use the full flexibility offered by the government to support social care through an increase in the adult social care precept, equivalent to 3% of council tax, on the basis that these additional funds will be used exclusively for adult social care (ASC) (paragraphs 54-55 of the report).
6. That the budget options proposed to achieve a balanced budget 2018-19, including new commitments, savings, efficiencies and income generation. (Appendices C to F of the report) be noted.
7. That it be noted that the current proposed budget options include an increase in the children’s and adults’ services budgets of £17.1m, funded in part by £12.584m Better Care Fund and the £2.9m increase in the ASC precept which has been passported fully to adult social care.
8. That it be noted that the general fund budget proposals for 2018-19 contained within the report have been updated post settlement as follows:
· Revenue Support Grant (RSG) has been replaced by business rate baseline funding with the implementation of the London Business Rate pooling pilot in 2018-19 (paragraphs 39,65 of the report) · Resources arising from the provisional settlement on 19 December (Appendix A of the report) have reduced by £12.19m from 2017-18 (excluding Better Care Fund) · Improved Better Care Fund resources totalling £12.584m (including the supplementary allocation of £4.497m announced in the spring 2016 budget) · Retained business rates growth of £20.996m ... view the full minutes text for item 8. |
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Housing Revenue Account - Final Rent-Setting and Budget Report 2018-19
To agree recommendations associated with the housing revenue account rent setting and budget for 2018-19. Supporting documents: Minutes: Appendix E of this item which contained the results of consultation meetings between 2 and 22 January 2018 was circulated separately.
RESOLVED:
1. That a rent decrease of 1.0% for all housing revenue account (HRA) dwellings (including estate voids and hostels) be agreed with effect from 2 April 2018. This is in accordance with the provisions of the Welfare Reform and Work Act 2016 as noted in paragraph 17 of the report. The average dwelling rent in 2018-19 under such a reduction will be £98.54 per week.
2. That with regard to other HRA-wide charges, tenant service charges, comprising the estate cleaning, grounds maintenance, communal lighting and door entry maintenance charges be changed as set out in paragraph 20 of the report with effect from 2 April 2018.
3. That no increase be made to sheltered housing service charges as set out in paragraph 21 of the report with effect from 2 April 2018.
4. That direct charges for garages and non-dwelling charges be increased as set out in paragraphs 23 and 24 of the report with effect from 2 April 2018.
5. That there be no increase to district heating and hot water charges as set out in paragraph 25 of the report with effect from 2 April 2018.
6. That the HRA budget proposals set out in the report be agreed and that it be noted that these changes ensure a balanced budget is set as required by statute.
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Southwark Joint Mental Health and Wellbeing Strategy 2018-2021
To approve the final version of the Southwark Joint Mental Health and Wellbeing Strategy (2018-2021). Supporting documents: Minutes: Councillor Helen Dennis, Southwark Council’s Mental Health Champion attended cabinet to explain her role and work to-date in respect of the Southwark Joint Mental Health and Wellbeing Strategy 2018-2021.
RESOLVED:
1. That the final version of the Southwark Joint Mental Health and Wellbeing Strategy (2018-2021) (Appendix 2 of the report) be approved.
2. That the development of a delivery plan to implement the actions identified in the strategy be agreed.
3. That an additional sentence be added to the strategy document, Appendix 2 of the report (at the end of the section “community-based support for people with complex needs) (page 31 the strategy) as follows:
“As part of developing our action plan, mental health services will improve partnership working with SASBU (Southwark Anti-Social Behaviour Unit) to support communities to be safe and well.”
4. That additional amendments be made, including adding schools to the tackling stigma section (page 19 of the strategy) and a minor amendment to the table on page 11 of the strategy (CAMHS) reference. |
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Admission Arrangements for Community Primary Schools - September 2019
To agree the Southwark Community Primary Schools admission arrangements for September 2019. Supporting documents: Minutes: RESOLVED:
1. That the Southwark Community Primary Schools Admission Arrangements (“the Arrangements”) for September 2019 as set out in Appendix 1 of the report be agreed.
2. The proposed admission number for the September 2019 intake at Redriff Primary City of London Academy (as set out in Appendix 2 of the report) is listed as 90. It be noted that this figure is still subject to confirmation by the Academy Trust. |
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Southwark Coordinated Admission Schemes for Primary, Junior and Secondary Admissions 2019
To agree the primary (reception), junior and secondary (year 7) coordinated admission schemes for 2019 admission. Supporting documents: Minutes: RESOLVED:
1. That it be noted that the Primary (Reception), Junior and Secondary (Year 7) coordinated admission schemes for 2019 admissions wereunchanged as they have worked effectively for Southwark residents during the last academic year.
2. That the Primary (Reception), Junior and Secondary (Year 7) coordinated admission schemes for 2019 admissions attached as Appendix 1, Appendix 2 and Appendix 3 of the report be agreed. |
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Ledbury Estate - Next Steps
To note the content of the report and the dates of the key stages that the Ledbury Project Team have agreed so far. Supporting documents: Minutes: RESOLVED:
1. That the content of the report be noted.
2. That the dates of the key stages that the Ledbury Project Team have agreed so far be noted.
3. That a further report be received setting out the outcome of the resident consultation on the options appraisal process. |
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Gateway 0: Facilities Management Contract for the Council's Operational Estate
To note the strategic options assessment for delivery of a facilities management contract for the council’s operational estate and to approve the recommended strategic delivery option proposed. Supporting documents: Minutes: Given the liquidation of Carillion and whilst Interserve implement their recovery plan in order to provide financial stability, it was confirmed this report would be deferred to give officers time to review the impact that this may have on the current recommendations. |
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Disposal of Freehold interests – 99 Brook Drive, SE11, 20 Hayles Street, SE11, 11 Friern Road SE22
To authorise the head of property to dispose of the council’s freehold interest in 99 Brook Drive, SE11, 20 Hayles Street, SE11 and 11 Friern Road, SE22. Supporting documents: Minutes: RESOLVED:
1. That the head of property be authorised to dispose of the council’s freehold interest in 99 Brook Drive, SE11, 20 Hayles Street, SE11, 11 Friern Road SE22 (the “Properties”), for a sum that equates to the market value of the individual properties.
2. That the earmarking of the capital receipts for the purposes of funding the housing investment programme be authorised. |
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Motions referred from Council Assembly
To consider motions referred from council assembly on the following:
· Culture and wellbeing · Southwark’s bid for London borough of culture · Southwark response to moped crime · Local government pay cap · Tideway · Support for Dulwich Hamlet football club (DHFC) · The Latin American community after Brexit · Adoption of the international holocaust remembrance alliance working definition of antisemitism · Upholding a woman’s right to a legal abortion. Supporting documents: Minutes: RESOLVED:
Culture and Wellbeing
That the motion referred from council assembly as a recommendation to cabinet, set out below be noted and that it also be noted that the cabinet member for public health and social regeneration has asked officers to report back on a number of the issues raised in this motion.
1. Council assembly notes: • Air quality is a significant problem across London, including in Southwark • In 2013, 45% of the population of Southwark was exposed to levels of NO2 above the annual average objective limit • That in Southwark, diesel accounts for 91% of the total NOx emissions in the borough and 58% of the total PM10 • That poor air quality directly impacts on the health and wellbeing of Southwark residents, and affects children, older people, and those with conditions such as heart or lung disease, or asthma most severely • That across the UK, around 40,000 deaths are attributable to air pollution each year, incurring £20bn in health costs • That 30% of TfL’s bus fleet are diesel-electric hybrids, which produce up to 40% less emissions than standard diesel buses.
2. Council assembly believes: • That Southwark Council is already taking proactive steps to tackle the problem of poor air quality by encouraging and facilitating a culture of active travel • That promoting forms of active travel is an essential part of improving the wellbeing of our residents, both because it reduces the number of people travelling in pollutant emitting vehicles, and because physical activity improves wellness in itself • That facilitating a reduction in the number of diesel vehicles should be a priority for the government • That reducing the number of diesel buses should be a priority for Transport for London (TfL) • That small business, charities, schools and low income households might struggle to replace diesel vehicles due to financial constraints • The proposed National Diesel Scrappage Fund would provide support for small business, charities, schools and low income households to replace their diesel vehicles with lower emission vehicles • That poor air quality directly and negatively impacts on the wellbeing of residents in Southwark, and that this council should continue to work to tackle this problem.
3. Council assembly therefore resolves to call on cabinet: • To lobby TfL to increase the number of diesel-electric hybrid buses on routes through Southwark. • To continue to press the government and the Secretary of State for Transport to reform the Vehicle Excise Duty and to create a National Diesel Scrappage Fund to encourage the removal of the most polluting vehicles on our roads. • To continue to promote active forms of travel, such as walking and cycling. • To extend the Cycle Hire scheme to Bermondsey and Rotherhithe by committing funding for the capital costs associated • To support the campaign for an extra station on the Bakerloo Line Extension at Bricklayer’s Arms/New Kent Road. • To install air pollution monitors in the most polluted schools, including all schools near main ... view the full minutes text for item 16. |