Agenda and minutes
PDF 103 KBVenue: Ground Floor Meeting Room GO2A, 160 Tooley Street, London SE1 2QH
Contact: Paula Thornton or Virginia Wynn-Jones Phone: 020 7525 4395/7055 Email: paula.thornton@southwark.gov.uk; virginia.wynn-jones@southwark.gov.uk
| No. | Item |
|---|---|
|
Apologies
To receive any apologies for absence. Minutes: All members were present. |
|
|
Notification of any items of Business which the Chair Deems Urgent
In special circumstances, an item of business may be added to an agenda within five clear working days of the meeting. Minutes: The chair gave notice that the following late items of business that would be considered for reasons of urgency to be specified in the relevant minute:
Item 7 - Deputation requests
Item 30 - Procurement Strategy Approval – Heating and Water Contracts
Additionally, notice was given that UNISON wished to address cabinet on behalf of the home care workers in Southwark in respect of Item 16, Integrated Community Support – A New Commissioning Charter. |
|
|
Notice of Intention to conduct business in a closed meeting, and any representations received
To note the items specified which will be considered in a closed meeting. Supporting documents: Minutes: No representations were received in respect of the items listed as closed business for the meeting. |
|
|
Disclosure of Interests and Dispensations
Members to declare any interests and dispensation in respect of any item of business to be considered at this meeting. Minutes: The following interests were declared:
· Councillor Victoria Mills declared a disclosable pecuniary interest in respect of item 16, Integrated Community Support – A New Commissioning Strategy, Underpinned by an Ethical Charter as her partner works for UNISON.
· Councillors Victoria Mills and Fiona Colley asked that as parents of school age children in September 2016 their interest be noted in respect of item 17, School Places Strategy Update. This was not a disclosable pecuniary interest.
· Councillor Michael Situ asked that it be noted that he was a former member of the scrutiny sub-committee that had submitted reports in respect of items 9 and 10. This was not a disclosable pecuniary interest. |
|
|
Public Question Time (15 Minutes)
To receive any questions from members of the public which have been submitted in advance of the meeting in accordance with the cabinet procedure rules. Minutes: The following question was submitted by Miyoko Sasai to Councillor Richard Livingstone, cabinet member for housing. Ms Sasai did not attend the meeting to ask the question. The question was read out in her absence.
Question to Councillor Richard Livingstone from Miyoko Sasai
The Home and Communities Agency (HCA) forecast that non-decent homes will reduce to 11,615 by March 2015. How many of these 11,615 non-decent homes will be in Southwark ?
Response by Councillor Richard Livingstone
Earlier this month, the Homes and Communities Agency (HCA) published its corporate plan for 2014-18. In its progress report on the Decent Homes Backlog programme, it stated:
"As at the end of March 2013, local authorities receiving Decent Homes Backlog funding from the Agency in 2011-15 still had a backlog of 66,418 non-decent homes. This is forecast to reduce to 11,615 by March 2015."
It is important to note that these figures specifically relate to the homes funded by the Decent Homes Backlog programme in 21 local authorities. It is not a sum total for all the country, nor is it all the non-decent homes within those 21 authorities.
In Southwark, we are making good progress on addressing the backlog work on the 4,490 homes funded through the HCA's Decent Homes Backlog programme. As a result, none of the 11,615 homes projected by the HCA to be outstanding by March 2015 will be in Southwark.
The following question was submitted by Jerry Hewitt to Councillor Fiona Colley, cabinet member for finance, strategy and performance. Mr Hewitt did not attend the meeting to ask the question. The question was read out in his absence.
Question to Councillor Fiona Colley from Jerry Hewitt
The council offered to "match" the highest bid offered to Associated Newspapers for Harmsworth Quays. Who advised/recommended that the council only "match" the highest bid ? And why ?
Response by Councillor Fiona Colley
The council has a fiduciary and statutory duty not to over pay for any property assets.
Taking advice from external consultants and the director of regeneration it was agreed that the most appropriate strategy was to submit an offer matching any others which may have been received thus reducing the council's expenditure to a minimum at a time of significant budget cuts and austerity. Unfortunately the vendor decided not to treat with the council which was their prerogative. The council still own the freehold and holds a very valuable asset which also produces substantial revenue in the form of ground rent. The council's position is further protected in that the owner of the leasehold will require a restructuring of ownership to allow for any redevelopment which is in the council's gift. |
|
|
Minutes
To approve as a correct record the minutes of the open section of the meeting held on 2 July 2014. Supporting documents: Minutes: RESOLVED:
That the minutes of the meeting held on 2 July 2014 be approved as a correct record and signed by the chair. |
|
|
Deputation Requests
To consider any deputation requests. Minutes: Notification of these deputation requests had not been circulated five clear days in advance of the meeting. The chair agreed to accept these requests as urgent as both requests related to an item on the agenda for this meeting, item 17 School Places Strategy Update.
Deputation request from Parent-led steering group for the New Secondary School for East Dulwich Campaign
The deputation spokesperson addressed the meeting to endorse the school places strategy update report and outlined the pressing need for a new co-educational secondary school within the area.
The deputation stated that local conditions have already put strain on local families in relation to admissions and would become significantly worse from September 2016, supporting the steering group’s campaign for a new secondary school to be in place from this date. The admissions process brings further challenges to parents of children who do not have a sibling at a current school or live within the catchment area to achieve the necessary priority to gain a place.
Deputation from Charter School Education Trust
The deputation explained the background and establishment of the Charter school which was founded in 2000 as a co-educational, non-faith community school to provide an excellent school for the locality. The deputation outlined some of the outstanding educational outcomes that have been achieved meaning that the school is five times oversubscribed.
The school works actively with the relevant primary feeder schools and are currently working at compiling their bid for consideration by the Department for Education. |
|
|
Southwark Community Wardens Service (Housing, Environment and Community Safety Scrutiny Sub-Committee)
To note the recommendations of the review of the Southwark Community Wardens Service and that the relevant cabinet member bring a report to cabinet within eight weeks. Supporting documents: Minutes: Councillor Gavin Edwards, chair of the overview and scrutiny committee, presented this report to cabinet.
RESOLVED:
That the recommendations of the review ofthe Southwark Community Wardens Service be noted and that Councillor Michael Situ, cabinet member for environment, recycling, community safety and volunteering, bring back a report to cabinet within eight weeks, in order to respond to the overview and scrutiny committee. |
|
|
Prevalence of Psychosis and Access to Mental Health Services for the BME Community in Southwark (Health, Adult Social Care, Communities & Citizenship Scrutiny Sub-Committee)
To note the recommendations of the review of the prevalence of psychosis and access to mental health services for the BME community in Southwark and that the relevant cabinet member bring a report back to cabinet within eight weeks. Supporting documents: Minutes: Councillor Rebecca Lury, chair of the healthy communities scrutiny sub-committee, presented this report to cabinet.
RESOLVED:
That the recommendations of the review ofthe prevalence of psychosis and access to mental health services for the BME community in Southwark be noted and that Councillor Barrie Hargrove, cabinet member for public health, parks and leisure, bring back a report to cabinet within eight weeks, in order to respond to the overview and scrutiny committee. |
|
|
Access to Health Services in Southwark (Health, Adult Social Care, Communities & Citizenship Scrutiny Sub-Committee)
To note the recommendations of the review of access to health services in Southwark and that the relevant cabinet member bring back a report to cabinet within eight weeks. Supporting documents: Minutes: Councillor Rebecca Lury, chair of the healthy communities scrutiny sub-committee, presented this report to cabinet.
RESOLVED:
That the recommendations of the review ofaccess to health services in Southwark be noted and that Councillor Dora Dixon-Fyle (cabinet member for adult care, arts and culture) and Councillor Barrie Hargove (cabinet member for public health, parks and leisure) bring back a report to cabinet within eight weeks, in order to respond to the overview and scrutiny committee. |
|
|
Council Plan 2014/15 - 2017/18
To agree the proposed council plan 2014/15 – 2017/18 and the proposed period of consultation on the cabinet’s proposal for this plan. Supporting documents: Minutes: RESOLVED:
1. That the proposed council plan 2014/15 - 2017/18 be agreed.
2. That the proposed period of consultation on the cabinet’s proposals for the council plan 2014/15 - 2017/18 be agreed.
3. In line with above, officers be instructed to work with cabinet members to develop a detailed performance schedule for each council plan theme.
4. That the proposed arrangements for monitoring and reporting on progress against the council plan 2014/15 - 2017/18 be agreed. |
|
|
Fairer Future Annual Performance Report 2013/14
To note the progress made against the objectives and targets for 2013/14 in the council plan 2011/12 – 2013/14. Supporting documents: Minutes: RESOLVED:
That delivery against the council plan 2011/12 - 2013/14 be noted. |
|
|
Blue Bermondsey Business Improvement District Proposal and Ballot
To welcome the outcome of the ballot for a business improvement district in Bermondsey and endorse the formation of the Blue Bermondsey BID company. Supporting documents: Minutes: RESOLVED:
1. That the outcome of the ballot for a Business Improvement District (BID) in Bermondsey as announced on 4 July 2014 be welcomed and the formation of the Blue Bermondsey BID Company be endorsed.
2. That the confirmation from officers that the Blue Bermondsey BID arrangements do not conflict with council strategies and policies affecting the proposed BID area be noted.
3. That Councillor Leo Pollak be nominated to serve on the Blue Bermondsey BID Company Board. |
|
|
Next Steps on Developing Long Term Plans for the Delivery of New Council Homes
To note the progress underway and agree the next steps for the direct delivery programme that forms part of the overall commitment to build 11,000 new council homes over 30 years from 2013 – 2043. Supporting documents: Minutes: The strategic director of housing and community services informed cabinet that the Future Steering Board (FSB) had confirmed their endorsement of these proposals in writing.
RESOLVED:
1. That the progress underway within the Direct Delivery programme that forms part of the commitment to build 11,000 new council homes over 30 years from 2013 to 2043 be noted.
2. That under the head of major works, the future programme delivery for new council homes with the ongoing asset management of the existing housing stock be brought together.
3. That strategic director of housing and community services be instructed to:
· put in place the necessary capacity to oversee further programme delivery · undertake a comprehensive appraisal of the overall performance of current Housing Revenue Account (HRA) assets and report back the outcome of this analysis to cabinet in December 2014 · bring a further report to cabinet in December 2014, setting out the proposed pipeline for the delivery of 1500 new council homes by 2018 · establish a wholly owned and controlled council ‘vehicle’ to secure future funding capacity for the programme.
4. That the strategic director of housing and community services be instructed to report annually to cabinet on delivery of the programme.
5. That the draft “charter of principles” (Appendix 1 to the report) to govern the approach to engagement on housing investment and renewal be agreed.
6. That the strategic director of housing and community services be instructed to consult with residents on the draft “charter of principles” through the summer, reporting back to cabinet in October 2014.
7. That the continuing role of the Futures Steering Board (FSB) as a valued sounding board, providing important tenant and homeowner perspectives on the delivery of the 11,000 new council homes be noted.
8. That the ongoing engagement on the New Southwark Plan and emerging 30 year housing strategy be noted, and that officers be instructed to ensure the necessary linkages are made with the proposed engagement set out in the report. |
|
|
Major Works Status Report Incorporating Warm, Dry and Safe
To note the status of the housing investment programme with particular reference to warm, dry and safe programme and the progress of the strategic safety works programme. Supporting documents: Minutes: RESOLVED:
1. That the status of the housing investment programme with particular reference to the warm, dry and safe (WDS) programme be noted.
2. That it be noted that the current warm, dry and safe programme is on course to be fully committed by the end of 2015/16.
3. That the progress of the strategic safety works programme be noted. All substantial risk high rise blocks have now been completed and nearly all the high moderate risk blocks originally identified have now been completed.Additional schemes have been added to the fire risk assessment (FRA) programme and an additional allowance has been made outside of warm, dry and safe to tackle substantial risk medium rise properties. Further FRA work will be prioritised in discussion with the London Fire Brigade alongside the council’s longer term asset management planning.
4. That the ongoing work that has been delivered through British Gas to deliver environmental improvements including roofs, windows and cavity work at a notional cost to Southwark be noted.
5. That the current programme resources be noted.
6. That it be noted that the resources for the programme will be assessed in line with the commitment to deliver a quality kitchen and bathroom for every counciltenant and the completion of the warm, dry and safe programme.
7. That it be noted that this report will be sent to Home Owners Council and Tenant Council following cabinet approval. |
|
|
Integrated Community Support - A New Commissioning Strategy, underpinned by an Ethical Care Charter
To agree the Southwark ethical care strategy and the commissioning strategy for integrated community support which will fully deliver this charter. Supporting documents: Minutes: Councillor Victoria Mills, having declared a disclosable pecuniary interest, left the meeting room while this item was discussed and representations were made by UNISON.
UNISON and a homecare worker addressed cabinet on behalf of the home care workers in Southwark to raise a number of issues including the 16 hour threshold and eligibility to claim working tax credit and a request for consideration to bring the home care service back ‘in house’.
RESOLVED:
1. That the Southwark ethical care charter as set out in paragraph 20 of the report be agreed.
2. That the commissioning strategy for integrated community support (including homecare), as set out in paragraphs 34 - 36 of the report, which is underpinned by the Southwark ethical care charter, be agreed.
3. That the proposed variation and extension of the council’s universal homecare contracts to ensure that, by the end of October 2014, (a) care workers are paid for their travel time, (b) care workers are offered a guaranteed level of working hours each week as an alternative to zero hours contracts and (c) that the council continues to meet its statutory responsibilities and that there is continuity of care for existing service users be noted. These changes are being considered alongside this report in an individual decision-making (IDM) report by the cabinet member of adult care, arts and culture.
4. That provision will be made through the forthcoming policy and resourcing strategy of up to £5.2 million for the implementation of the charter to be represented by a combination of procurement and commissioning, existing budgets and the potential for the use of any Better Care Fund monies and earmarked reserves be noted.
5. That the interim strategic director of children’s and adults’ services in consideration of other decisions, bring forward a gateway 1 procurement report for integrated community support by October 2014. |
|
|
School Places Strategy Update
To note the updated forecast for primary school reception places and in particular the demand for additional primary school places in the north of the borough and approve the changes for schools in the borough. To note the update on new primary free schools in the south of the borough. Supporting documents: Minutes: Cabinet considered two deputations in respect of this report as summarised in item 7.
RESOLVED:
1. That the updated forecast of primary school reception places be noted and, in particular, the demand for additional primary school places in the north of the borough.
2. That the inclusion of Phoenix Primary School in the programme for permanent expansion of primary school places to provide two additional forms of entry on a temporary basis from September 2015 and a permanent basis from September 2016, as referred to in paragraphs 25 and 26 of the report be approved.
3. That the further expansion of Keyworth Primary School by an additional form of entry (FE) to become 3FE, subject to the agreement of the governing body, as referred to in paragraph 27 of the report be approved.
4. That it be noted that discussions are taking place with Southwark’s diocesan boards on potential for expansion of diocesan schools in the north of the borough, as referred to in paragraph 29 of the report.
5. That the update on new primary free schools in the south of the borough and officers’ engagement with the Education Funding Agency and the Harris Federation on finding a suitable site for the proposed new Harris Nunhead free school, referred to in paragraphs 30 to 33 of the report be noted.
6. That the Wilkinson House site be approved as the permanent new location for an expanded Bellenden School subject to public consultation and business case approval by the director of regeneration, as referred to in paragraphs 35 to 38 of the report.
7. That the updated forecast of demand for year 7 secondary school places in the borough be noted and the steps being taken by officers to:
· Assist and facilitate an appropriate expansion of existing secondary schools in Southwark
· Assist and facilitate the two prospective applicants for a new secondary free school in the south of the borough
· Engage with NHS Property Services on arrangements for disposing of surplus land at the Dulwich Hospital site. |
|
|
Non-Domestic Rates - Discretionary Rate Relief Policy for Retail Relief, Reoccupation Relief and New Build Empty Property Relief
To approve the discretionary rate relief policy for retail relief, reoccupation relief and new build empty property relief. Supporting documents: Minutes: RESOLVED:
That the discretionary rate relief policy attached as Appendix A of the report for retail relief, reoccupation relief and new build empty property relief be approved. |
|
|
Elephant and Castle Regeneration Progress
To agree to amend the Regeneration Agreement dated 23 July 2010 between the London Borough of Southwark and Lend Lease (Elephant & Castle) Limited as set out in the recommendations. Supporting documents: Minutes: RESOLVED:
1. That the regeneration agreement dated 23 July 2010 between the London Borough of Southwark and Lend Lease (Elephant & Castle) Limited be amended as follows:
(a) the transfer of the Crossways Church site is delayed until the earlier of the completion of the replacement Crossways Church at Hampton Street or 30 September 2016.
(b) to revise MUSCO provisions with the sustainable energy provisions provided within the Planning Committee approval (minute 6) on 15 January 2013.
2. That it be confirmed that the land edged black on the plan at Appendix B of the report that is currently held for housing and leisure purposes is no longer required for those purposes and the appropriation of the land to planning purposes be confirmed to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972
3. That it be confirmed that the land edged black on the plan at Appendix D of the report that is currently held for housing purposes is no longer required for those purposes and that the appropriation of the land to planning purposes to facilitate the carrying out of the development proposals for the area in accordance with section 226 of the Town and Country Planning Act 1990 and section 122(1) of the Local Government Act 1972 be approved. |
|
|
Gateway 1 Abbeyfield Estate HINE (Maydew House) Works
To approve the procurement strategy outlined for the Abbeyfield Estate HINE (Maydew House) works contract. Supporting documents: Minutes: RESOLVED:
Decisions of the Cabinet
1. That the procurement strategy outlined in the report for the Abbeyfield Estate HINE (Maydew House) works contract at an estimated value of £22m for an estimated period of 208 weeks be approved.
2. That the estimated internal and external fees of £2.2m making a total estimated scheme cost of £24.2m be noted.
Decision of the Leader
3. That authority be delegated to the cabinet member for housing to award the contract for the reasons set out in paragraph 17 of the report, subject to an update being provided to cabinet on progress with this procurement in December 2014. |
|
|
Review of Void Disposal Strategy
To note the progress of disposals of void housing properties since the last report to cabinet in May 2011 and agree to revise the criteria for disposals in the void disposal strategy. Supporting documents: Minutes: RESOLVED:
1. That the progress of disposals of void housing properties since the last report to cabinet in May 2011 be noted.
2. That the continuing requirement to raise capital receipts for the housing investment programme, and the role of void disposals in providing a proportion of those receipts be noted.
3. That the general increase in property values in Southwark since the review of 2011 be noted.
4. That the criteria for disposals in the void disposal strategy from those agreed by cabinet in May 2011 be revised, to those set out in paragraph 52 of the report, and specifically to increase the threshold for disposal of void properties valued at £300,000 to £500,000 with the additional proviso that such properties be backed by one further category.
5. That a change in focus from the setting of an annual target for void disposals to an ongoing assessment of the resource requirements of the housing investment programme to be provided by void disposals be agreed.
6. That all disposal decisions be continued to be delegated in respect of the implementation of the policy to the head of property for disposals, but to increase this threshold from £500,000 to £750,000 estimated value (subject to the constitutional changes that this will require), and that the cabinet member for housing shall continue to monitor the process.
7. That the change in the strategy for delivering the hidden homes programme in January 2013 be noted. |
|
|
Quarterly Capital Monitoring Outturn Report for 2013/14 and Capital Programme Refresh for 2013/14 - 2023/24
To note the outturn position for 2013/14 for the general fund capital programme and the outturn position for 2013/14 for the housing investment programme.
To approve virements and funded variations and the re-profiling of the forecast expenditure and resources in the new financial year and future yaers for both programmes. Supporting documents: Minutes: RESOLVED:
1. That the outturn position for 2013/14 for the general fund capital programme including the overall position of the programme for the period 2013/14 to 2023/24 as detailed in appendices A and D of the report be noted.
2. That the outturn position for 2013/14 for the housing investment programme, including the overall position of the programme for the period 2013/14 to 2021/22, as detailed in Appendix B of the report be noted.
3. That the virements and funded variations to the general fund and housing investment capital programme as detailed in Appendix C of the report be approved.
4. That the re-profiling of the forecast expenditure and resources in the new financial year 2014/15 and future years in light of the 2013/14 outturn position for both the general fund and housing investment programmes as detailed in Appendices A, B and D be approved and it be noted that further re-profiling will be required during 2014/15 based on more up to date information available at that time. |
|
|
Revenue Outturn Report 2013/14, including Treasury Management
To present the council’s financial position for the general fund, the housing revenue account (HRA) and planned use of reserves and balances for 2013/14. Supporting documents: Minutes: RESOLVED:
1. That the following be noted:
· general fund outturn for 2013/14 and movement on reserves · housing revenue account’s (HRA) outturn for 2013/14 and movement on reserves · the schools budget outturn, which has been taken to the dedicated schools grant reserve · the collection fund’s year-end surplus · the treasury management activity for the year · the investment of up to £200,000 in the Municipal Bond Agency (subject to council assembly approval on 16 July 2014).
2. That the performance for the collection of council tax be noted.
3. That the performance for the collection of business rates and the risks associated with the business rate retention scheme be noted.
4. The the general fund budget movements that exceed £250,000 as shown in Appendix A of the report be approved. |
|
|
Nominations to Centre for Literacy in Primary Education and Safeguarding Adults Partnership Board 2014/15
To agree nominations to Centre for Literacy in Primary Education (CLPE) and Safeguarding Adults Partnership Board for the 2014/15 municipal year. Supporting documents: Minutes: RESOLVED:
That the following nominations be agreed for the 2014/15 municipal year:
· Councillor Jasmine Ali - Centre for Literacy in Primary Education (CLPE) · Councillor Dora Dixon-Fyle - Safeguarding Adults Partnership Board |
|
|
Motions Referred from Council Assembly
To consider motions referred from council assembly 26 March 2014:
· A Vision for Southwark · Vision for Localism · Local decision making · Free school meals · Meat free Mondays · Regulation for payday lenders · Fixed odds betting terminals Supporting documents: Minutes: RESOLVED:
That all the following motions be noted and that Councillor Barrie Hargrove, cabinet member for public health, parks and leisure lead on the action arising from the motion relating to Meat Free Mondays.
A Vision for Southwark
1. That council assembly welcomes the work that this administration has done over the last four years to deliver the council’s vision of creating a fairer future for Southwark.
2. That council assembly notes that since 2010, the council has faced almost £80 million in government funding cuts, which have caused significant budget pressures. This year alone the council has lost over £25 million in funding, equating to £249 for every single person in Southwark.
These cuts have meant the council has been required to do more with less. Council assembly welcomes the fact that the administration – in line with the preferences of Southwark residents - has protected frontline services and delivered savings through efficiencies in back-office and support services, cutting councillor allowances, cutting the cost of consultants and temps and cutting bills for catering, taxis and publicity.
3. That council assembly applauds the success of this administration in delivering on its “Fairer Future” promises, including:
i. Ensuring every primary school child in Southwark receives a free healthy, nutritious hot meal every day – delivering nearly four million free school meals each year and saving families £340 a year per child
ii. Supporting residents in Southwark through the current cost of living crisis by freezing council tax for four years in a row and keeping council rents low
iii. Ensuring that every employee, contractor and agency staff employed by the council are paid the London Living Wage
iv. Doubling Southwark’s recycling rate and bringing a record 17 council parks up to green flag standard
v. Investing £326 million to make every council home in the borough warm, dry and safe
vi. Supporting older people in the borough by halving the price of meals on wheels, introducing a social care hotline providing expert advice, and building a new Centre of Excellence to deliver cutting edge facilities for dementia patients
vii. Supporting 26 talented young people from Southwark facing financial hardship to go to university
viii. Supporting 1,000 Southwark residents to find work through the council’s employment programmes in the last 18 months
4. That council assembly calls on the cabinet to continue working towards delivering a fairer future for all in Southwark, and in particular by:
i. Creating quality affordable homes in Southwark, building more homes of every kind for local people, including 11,000 new council homes, improving the quality of existing council homes, driving up standards in the private rented sector and keeping rents in Southwark among the lowest in London
· London faces a housing crisis and needs new homes. Council assembly welcomes that this administration has already given permission for over 11,000 new homes of every type in the borough and has also started building 11,000 new council homes. Council assembly supports Labour’s commitment to:
o Ensure there are more ... view the full minutes text for item 25. |
|
|
Disposal of Site A - 5 Nunhead Green, London SE15
To authorise the disposal of the council’s freehold interest in site A – 5 Nunhead Green, SE15 3QQ. Supporting documents: Minutes: RESOLVED:
1. That the disposal of the council’s freehold interest in Site A - 5 Nunhead Green, SE15 3QQ (“the property”), as shown edged black on the plan in Appendix 1 of the report be authorised, to the party on the terms outlined in the closed version of the report. That authority be delegated to the head of property to agree the detailed terms of the transaction and negotiate any other items considered necessary.
2. That the disposal of the property to an alternative bidder be authorised should the recommended purchaser not enter into contracts within a reasonable period as long as the transaction continues to represent the best consideration reasonably obtainable. |
|
|
Gateway 2 - Contract Award Approval: Lift Maintenance Contract
To approve the award of contract A (north of the borough) and contract B (south of the borough). Supporting documents: Minutes: RESOLVED:
1. That the award of contract A (north of the borough) lift maintenance contract to Liftec Lifts Ltd be approved for the estimated sum of £1.8m per annum for a period of five (5) years from 2 January 2015 with the option to extend by a further two (2) years in (1+1 yearly increments) making a total estimated contract value of £12.3m.
2. That the award of contract B (south of the borough) lift maintenance contract to Guideline Lift Services Ltd be approved for the estimated sum of £1.4m per annum for a period of five (5) years from 2 January 2015 with the option to extend by a further two (2) years in (1+1 yearly increments) making a total estimated contract value of £10.0m.
3. That Liftec Lifts Ltd and Guideline Lifts Services Ltd be approved to act as back up contractors to each other on their own tendered rates when required.
4. That it be noted that when the full lift replacement programme has been finalised a Gateway 3 report will be presented for approval to be included within these contracts. This programme forms part of the housing stock works package approved by cabinet on 18 March 2014. |
|
|
Proposal to Lease Northcott House Hostel
To agree to lease Northcott House subject to acceptable terms being agreed. Supporting documents: Minutes: RESOLVED:
1. That Northcott House be leased subject to acceptable terms being agreed with the landlord with a view to using and managing the buildings as ‘step down’ accommodation for vulnerable adults, now deemed able to live independently, pending their move into either a social or private rented tenancy.
2. That authority be delegated to the head of property to agree detailed lease terms and to complete a lease of the premises on the terms (or better) set out the report. |
|
|
Gateway 1 - Procurement Strategy Approval - Appointment of Contractors for Primary Expansion Programme
To approve the procurement strategy for appointment of two contractors for the primary schools expansion programme using the Improvement and Efficiency South East (iESE) construction and management framework arrangements.
Supporting documents: Minutes: RESOLVED:
1. That the procurement strategy for appointment of two contractors for the primary schools expansion programme using the Improvement and Efficiency South East (iESE) construction and management framework arrangements be approved.
2. That it be noted that a contractor will be appointed for each of two packages noted in paragraph 23 of the report for pre-construction services using the iESE contractor framework (estimated value for each package: £0.7m) and a series of works contracts for the construction stage of individual projects within their respective package using the iESE contractor framework (estimated total value of £60.5m, comprising a range of project values from £1.5m to £10.0m).
3. That the individual appointments set out in paragraphs 26 and 27 of the report will be approved in gateway 2 reports by the strategic director of children’s and adults services be noted. |
|
|
Gateway 1 - Procurement Strategy Approval - Heating and Water Contracts
To approve the procurement strategy for two heating and water contracts in the north and south of the borough. Supporting documents: Minutes: This item had not been circulated five clear days in advance of the meeting. The chair agreed to accept the item as urgent to avoid any service failure and to allow considerable time for the mobilisation period.
RESOLVED:
1. That the procurement strategy outlined in the report for two heating and water contracts - contract A - north of the borough at an estimated annual cost of £7.9m and contract B - south of the borough at an estimated annual cost of £7.4m, for a period of five years from 1 April 2016 with the potential to extend up to five (three years plus two years), making an estimated value of £153m for the contracts be approved.
2. That the rationale behind the geographical division of contract areas is based on the need to ensure efficient delivery of the service be noted. |
|
|
Exclusion of Press and Public That the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in category 3 of paragraph 10.4 of the Access to Information Procedure Rules of the Southwark Constitution.
The following is a summary of the closed part of the meeting. |
|
|
Disposal of Site A - 5 Nunhead Green, London SE15
Minutes: The cabinet considered the closed information relating to this item. See item 26 for decision. |
|
|
Gateway 2 - Contract Award Approval: Lift Maintenance Contract
Minutes: The cabinet considered the closed information relating to this item. See item 27 for decision. |
|
|
Proposal to Lease Northcott House Hostel
Minutes: The cabinet considered the closed information relating to this item. See item 28 for decision. |