Issue - meetings

To approve a number of recommendations to bring the corporate facilities management (CFM) cleaning services in-house on expiry of the current contract in September 2022 and to procure the remaining hard and soft facilities management (FM) services recommended in the procurement strategy via a further competition process using the Crown Commercial Services (CCS) framework agreement

To approve potential (not guaranteed) lifecycle capital investment works.

RESOLVED:

1.  That the following recommendations be approved:

2.  To bring the corporate facilities management (CFM) cleaning services outlined in paragraph 59 of the report in-house on expiry of the current contract in September 2022.

3.  To procure the remaining hard and soft facilities management (FM) services recommended in the procurement strategy (outlined in paragraphs 34 to 35 of the report) via a further competition process using the Crown Commercial Services (CCS) framework agreement, RM3830 at an estimated annual cost of £7.6m for 4 years totalling £30.4m with an option to extend by a further two years, totalling an estimated £45.6m

4.  That potential (not guaranteed) lifecycle capital investment works to the value of £3.5m per annum (outlined in paragraph 35), thereby increasing contract cost up to £66.6m be approved. 

5.  That the amendment to the approach approved in the gateway 0 report, in line with the recommended new procurement strategy as set out below be noted.

6.  That the gateway 2 decision be delegated to the strategic director for housing and modernisation, for the reasons outlined in paragraph 39 of the report.