Decision details

To approve the procurement strategy and award of contract

RESOLVED:

1.  That the outcome of the original procurement process and the work undertaken to consider alternative options be noted.

2.  That the delegation of the delivery of the information and communications technology (ICT) service to London Borough of Brent Council as the primary host authority in a Shared ICT Service with London Borough of Lewisham be approved in principle, and that it be noted that a further report will be brought to cabinet to approve delegation in its final terms.

3.  That the ongoing due diligence process and the development of inter-authority agreements for delegation of the ICT service delivery which will cover the 3 boroughs’ obligations, liabilities, insurance arrangements and use of assets in relation to the Shared ICT Service, be noted.

4.  That the entering into a memorandum of understanding with the London Borough of Brent and London Borough of Lewisham (as outlined in Appendix A of the report) be approved, and that the funding of preparatory and transition work at an estimated cost of £3m and entering into an interim inter-authority agreement which will cover the 3 boroughs’ obligations with regard to the preparatory and transition activities and as further detailed in paragraph 93b of the report also be approved, and that authority be delegated to the strategic director of housing and modernisation to agree the final terms of the interim inter-authority agreement(s).

5.  That it be noted that Brent and Lewisham officers are presenting reports to their respective cabinets in relation to this delegation and future Shared ICT Service.

6.  That it be noted that officers will undertake discussions with Capita regarding a further extension of the existing ITMS contract to allow the preparatory and transition activities to be completed.